Frequently Asked
Questions

Q: How do I setup vendors in BUSY?

Configuring taxes in the BUSY can be accomplished by following these step-by-step instructions. Step 1: Begin by accessing the Administration tab and selecting Masters. Within this section, locate and choose the Tax Category Options. Step 2 : Next, proceed to Add New Tax Category, which grants you the ability to establish diffent tax categories tailored to your specific needs. Step 3. Create tax categories based on your requirements (e.g., GST, VAT). Step 4:. Set the tax rates for each category. Step 5: Save the changes. Once you have configured the tax categories and rates, you can apply them to your transactions and generate tax reports in BUSY..

Q: How to configure taxes in BUSY?

Configuring taxes in the BUSY can be accomplished by following these step-by-step instructions. Step 1: Begin by accessing the Administration tab and selecting Masters. Within this section, locate and choose the Tax Category Options. Step 2 : Next, proceed to Add New Tax Category, which grants you the ability to establish diffent tax categories tailored to your specific needs. Step 3. Create tax categories based on your requirements (e.g., GST, VAT). Step 4:. Set the tax rates for each category. Step 5: Save the changes. Once you have configured the tax categories and rates, you can apply them to your transactions and generate tax reports in BUSY..

Q: My stock valuation totals don't match the stock quantity totals why is there a mismatch?

The stock valuation totals may not match the stock quantity totals due to the method of stock valuation chosen in the inventory system. Different valuation methods, such as weighted average or FIFO (first in, first out), can result in different valuation calculations. It is important to ensure that the chosen valuation method aligns with the accounting rules and accurately reflects the stock valuation. Adjustments may need to be made to the valuation method or calculations to resolve the mismatch. Additionally, this does not match due to be changed, in method between the periods, and now we are looking at the value with respect to the current method

Q: How can I add my company logo to the invoices generated in BUSY?

To set the logo for printing on the header of a standard invoice in BUSY Software, please follow these steps: 1. Navigate to 'Administration' => 'Configuration' => 'Invoice / Document Printing.' Select 'Standard.' 2. Choose 'Sales Invoice' or the relevant document for which you want to print the logo. 3. On the right-hand side, locate the option for logo printing. 4. Enable logo printing. 5. Specify the name of the JPG file from which you want to print the logo. 6. Enter the desired height and width for the logo to be printed on the paper." 7. These steps will guide you through configuring the logo for your standard invoice in BUSY Software.

Q: I am getting error while saving invoice in BUSY. How to resolve it?

If you are getting an error while saving an invoice in BUSY, you can try the following steps to resolve it: 1. Check for any possible errors or missing information in the invoice entry. 2. Ensure that all mandatory fields are filled correctly. 3. Verify that the party location in the invoice is at least 3 characters long. 4. Make sure that the stock items mentioned in the invoice are available in the inventory. 5. If the error persists, consider contacting BUSY support for further assistance. Please note that these steps are general suggestions and may vary depending on the specific error you are encountering.

Q: How to manage product serial numbers in BUSY?

Serial Number Feature is mostly used for maintaining the Mobile Serial number. We can maintain either manually or automatic Serial number as per your needs. Pls Follow the Below Steps : Step 1: Administration Step 2: Configuration Step 3: Features and Options Step 4: Inventory Step 5: Enable the Serial No. Wise Details with required option as per your need. Step 6: Open the Item Master , Enable the Serial No. option then Select either Automatic or Manual. Step 7: During voucher entry, Serial number will get maintain for an Item and after that adjust it in the sales voucher. Step 8: For Reports, Under Display Menu can check in Serial No. wise Reports.

Q: How to pass entry with batch wise detail?

For pass entry with batch wise detail first we enable batch wise detail feature for enable batch wise detail follow these steps: step 1: Go in administration then go in configuration step 2: Go in Features/options then go in inventory step 3: Enable Batch wise feature and save configuration step 4: Go in administration then go in master step 5: Go in Item and open list of item and select item step 6: Enable Batch wise detail yes and save item master step 7: Go in transaction then go in purchase and add purchase voucher and generate batch reference step 8: Then pass sale voucher and adjust batch wise reference.

Q: how to maintain parameter?

To maintain parameter, follow these steps Step 1: go to the configuration under administration menu Step 2: click on the features and options then open inventory tab Step 3: there you can find parameterised option enabled it. Step 4: click on configuration tab Step 5: specifiy no of parameters you want and configure it. Step 6: also there is other information you can configure it as per require. Step 7: then save configuration Step 8: also in item master you need to eable parameters details option and the save it. Step 9: after that you can enter transaction and after select item and qty parameter screen will be auto open.

Q: How do I record purchase of inventory items along with serial numbers?

Serial Number Feature is mostly used for maintaining the Mobile Serial number. We can maintain either manually or automatic Serial number as per your needs. Pls Follow the Below Steps : Step 1: Administration Step 2: Configuration Step 3: Features and Options Step 4: Inventory Step 5: Enable the Serial No. Wise Details with required option as per your need. Step 6: Open the Item Master , Enable the Serial No. option then Select either Automatic or Manual. Step 7: During voucher entry, Serial number will get maintain for an Item and after that adjust it in the sales voucher. Step 8: For Reports, Under Display Menu can check in Serial No. wise Reports.

Q: How do I create item categories in BUSY?

Sure, here is a stepwise for creating item categories in BUSY: Enable Maintain Item Category: Step 1: Go to the Administration section of BUSY. Step 2: Navigate to Configuration. Step 3:Select Features and Options. Step 4:Choose Inventory. Enable the option to Maintain Item Category. This will allow you to create and manage item categories. Step 5:Open the master module in BUSY. Step 6: . Press Alt + M to modify. Step 7: Select the Item Category option. Step 8: Create a new category by entering its name. Step 9. Save the changes. By creating item categories, you can categorize and group your items for better organization and reporting purposes in BUSY:

Find Solutions to Common Issues Related to features - inventory parameter batch serial number

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How do I setup vendors in BUSY?

Configuring taxes in the BUSY can be accomplished by following these step-by-step instructions. 
Step 1: Begin by accessing the Administration tab and selecting Masters. Within this section, locate and choose the Tax Category Options. 
Step 2 : Next, proceed to Add New Tax Category, which grants you the ability to establish diffent tax categories tailored to your specific needs. 
Step 3. Create tax categories based on your requirements (e.g., GST, VAT).
Step 4:. Set the tax rates for each category. 
Step 5: Save the changes. 
Once you have configured the tax categories and rates, you can apply them to your transactions and generate tax reports in BUSY..

How to configure taxes in BUSY?

Configuring taxes in the BUSY can be accomplished by following these step-by-step instructions. 
Step 1: Begin by accessing the Administration tab and selecting Masters. Within this section, locate and choose the Tax Category Options. 
Step 2 : Next, proceed to Add New Tax Category, which grants you the ability to establish diffent tax categories tailored to your specific needs. 
Step 3. Create tax categories based on your requirements (e.g., GST, VAT).
Step 4:. Set the tax rates for each category. 
Step 5: Save the changes. 
Once you have configured the tax categories and rates, you can apply them to your transactions and generate tax reports in BUSY..

My stock valuation totals don't match the stock quantity totals why is there a mismatch?

The stock valuation totals may not match the stock quantity totals due to the method of stock valuation chosen in the inventory system. Different valuation methods, such as weighted average or FIFO (first in, first out), can result in different valuation calculations. It is important to ensure that the chosen valuation method aligns with the accounting rules and accurately reflects the stock valuation. Adjustments may need to be made to the valuation method or calculations to resolve the mismatch.
Additionally, this does not match due to be changed, in method between the periods, and now we are looking at the value with respect to the current method

How can I add my company logo to the invoices generated in BUSY?

To set the logo for printing on the header of a standard invoice in BUSY Software, please follow these steps:
1. Navigate to 'Administration' => 'Configuration' => 'Invoice / Document Printing.'
Select 'Standard.'
2. Choose 'Sales Invoice' or the relevant document for which you want to print the logo.
3. On the right-hand side, locate the option for logo printing.
4. Enable logo printing.
5. Specify the name of the JPG file from which you want to print the logo.
6. Enter the desired height and width for the logo to be printed on the paper."
7. These steps will guide you through configuring the logo for your standard invoice in BUSY Software.

I am getting error while saving invoice in BUSY. How to resolve it?

If you are getting an error while saving an invoice in BUSY, you can try the following steps to resolve it: 1. Check for any possible errors or missing information in the invoice entry. 2. Ensure that all mandatory fields are filled correctly. 3. Verify that the party location in the invoice is at least 3 characters long. 4. Make sure that the stock items mentioned in the invoice are available in the inventory. 5. If the error persists, consider contacting BUSY support for further assistance. Please note that these steps are general suggestions and may vary depending on the specific error you are encountering.

How to manage product serial numbers in BUSY?

Serial Number Feature is mostly used for maintaining the Mobile Serial number. We can maintain either manually or automatic Serial number as per your needs.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Serial No. Wise Details with required option as per your need.
Step 6: Open the Item Master , Enable the Serial No. option then Select either Automatic or Manual.
Step 7: During voucher entry, Serial number will get maintain for an Item and after that adjust it in the sales voucher.
Step 8: For Reports, Under Display Menu can check in Serial No. wise Reports.

How to pass entry with batch wise detail?

For pass entry with batch wise detail first we enable batch wise detail feature for enable batch wise detail follow these steps: 
step 1: Go in administration then go in configuration
step 2: Go in Features/options then go in inventory
step 3: Enable Batch wise feature and save configuration 
step 4: Go in administration then go in master
step 5: Go in Item and open list of item and select item 
step 6: Enable Batch wise detail yes and save item master
step 7: Go in transaction then go in purchase and add purchase voucher and generate batch reference
step 8: Then pass sale voucher and adjust batch wise reference.

how to maintain parameter?

To maintain parameter, follow these steps 
Step 1: go to the configuration under administration menu
Step 2: click on the features and options then open inventory tab
Step 3: there you can find parameterised option enabled it. 
Step 4: click on configuration tab 
Step 5: specifiy no of parameters you want and configure it.
Step 6: also there is other information you can configure it as per require.
Step 7: then save configuration 
Step 8: also in item master you need to eable parameters details option and the save it.
Step 9: after that you can enter transaction and after select item and qty parameter screen will be auto open.

How do I record purchase of inventory items along with serial numbers?

Serial Number Feature is mostly used for maintaining the Mobile Serial number. We can maintain either manually or automatic Serial number as per your needs.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Serial No. Wise Details with required option as per your need.
Step 6: Open the Item Master , Enable the Serial No. option then Select either Automatic or Manual.
Step 7: During voucher entry, Serial number will get maintain for an Item and after that adjust it in the sales voucher.
Step 8: For Reports, Under Display Menu can check in Serial No. wise Reports.

How do I create item categories in BUSY?

Sure, here is a stepwise for creating item categories in BUSY:
Enable Maintain Item Category:
Step 1: Go to the Administration section of BUSY.
Step 2: Navigate to Configuration.
Step 3:Select Features and Options.
Step 4:Choose Inventory.
Enable the option to Maintain Item Category. This will allow you to create and manage item categories.
Step 5:Open the master module in BUSY. 
Step 6: . Press Alt + M to modify. 
Step 7: Select the Item Category option. 
Step 8: Create a new category by entering its name. 
Step 9. Save the changes. By creating item categories, you can categorize and group your items for better organization and reporting purposes in BUSY:

Frequently AskedQuestions