Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory parameter batch serial number
Where to configure transaction series in BUSY?
Access Voucher Series Configuration:
Step 1 : Go to the "Configuration" menu in BUSY.
Step 2 :Look for an option related to "Voucher Series" or "Voucher Configuration." The exact wording may vary depending on your version of BUSY.
Ste[p 3 : Select the Voucher Type:In the Voucher Series Configuration menu, you will see a list of different voucher types such as Sales Invoice, Purchase Invoice, Payment Voucher, Receipt Voucher, etc.
Step 4 : Select the voucher type for which you want to configure the serial number field. In your case, you may want to configure it for "Sales Invoice."
I'm not working with calls, I just want the warranty to work for inventory items. How can I do that?
To enable warranty for inventory items, you need to enable the serial number-wise detail option in the inventory. To enable this, you need to follow the below steps:
Step 1: Go to Administration, then select Configuration, then select Features and Options.
Step 2: then select Inventory, enable the serial number-wise details option, and click on its configuration.
Step 3: and tick the maintain item serial number warranty also,
Step 4: After enabling this, you can maintain the item serial number warranty.
Step 5: Then, when you purchase or sell an item, you can define the warranty period for that item.
I want to update the batch references for past vouchers in BUSY. What is the process for that?
To update the batch references for past vouchers in BUSY, you can either update batch details manually by modifying the old transaction or can update in bulk on fifo basis by following steps:
Step 1: Take the latest backup of your data.
Step 2: Go to administration section then click on utilities menu
Step 3: Choose the reference management option then select the auto adjust references
Step 4: Now, click on batch wise reference then select range for item and click on ok tab to process. After completion, your batch reference will create automatic and adjust on FIFO basis.
I'm getting an error that the serial number already exists in BUSY what do I do?
If you are getting an error that the serial number already exists in BUSY, you can try the following steps: 1. Check if the serial number is already assigned to another item or invoice in BUSY. 2. Verify if the serial number is entered correctly and matches the existing records. 3. If the serial number is correct and still showing as existing, you may need to review your stock management and ensure proper tracking of serial numbers. 4. If necessary, consult BUSY's documentation or contact their support team for further assistance in resolving the issue.
How to handle job work and outside processing batch-wise in BUSY?
for clarifying that job work and batch-wise processes are distinct in BUSY. In accounting and inventory management, job work and batch-wise tracking serve different purposes and are often used in various industries to address specific needsIn BUSY, job work transactions allow you to record these movements of materials and track the progress of items being processed by a job worker. It helps you maintain control over inventory and production processes.n BUSY, batch-wise tracking enables you to record and track the movement of items by batch, which is important for compliance, quality assurance, and inventory management.
What options are available for customizing invoices and bills in BUSY?
In BUSY, there are options available for customizing invoices and bills. Users can fully customize the design and layout of their invoices and bills according to their preferences. They can add their company logo, customize the header and footer, choose different font styles and sizes, and include specific information such as terms and conditions. Additionally, users can also customize the columns and fields displayed on the invoice or bill, and add their own custom fields if needed. This allows for personalized and professional-looking invoices and bills that align with the user's branding and requirements.
How to edit or delete existing parameter configurations in BUSY?
To modify or remove existing parameter configurations within the BUSY, the process is straightforward. First, head to the Configuration section and select the Feature and Option menu. Within this menu, you'll find the option labeled Inventory Parameters. Here, you can efficiently access and manage the existing parameter configurations. Utilizing the convenient F8 shortcut key, you can easily edit or delete these configurations to align them precisely with your evolving business requirements. This user-friendly approach in BUSY ensures that businesses can maintain accurate and up-to-date parameter settings, contributing to efficient inventory management and streamlined operations.
How do I setup parameterized reporting in BUSY?
If you want to set up Parameter feature in BUSY, you can follow these steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will see an option called "Parameterized Details" mark the check box to turn it on and click on Configure button.
Step 4: Now, you can Specify No. of Parameters as per the requirements (Maximum 3) and set other configurations as needed.
Step 5: You have to enable parameter feature in item master also and can use it in vouchers.
What is the difference between the item alias barcode feature and parameter barcode feature in BUSY? Which one should I use?
In BUSY, Both item alias and parameter barcode is use to specify the Item code which help in POS billing where you can pick the item details by simply scan the barcode but the choice between both depend on the need or business segment:
1.Item alias: If you are required to specify the single barcode for particular item master then you can specify that code in item alias.
2.Parameter barcode: If the barcode is separate for each quantity and has any parameter for a particular item then you must use the parameter feature with Barcode.
How do I perform a stock take or physical count when using batch tracked inventory?
If you maintain your stock batch wise then you can check Batch wise reports in BUSY and can compare it with your physical counts. To generate batch wise report follow these steps:
Step 1: Open your company then go to Display.
Step 2: Select Batch wise Reports and can select Batch wise Stock to check closing stock batch wise.
Step 3: You can filter the report by One Item, Group of Items or All Items.
Step 4: Enter the date range and can view the report. This report will show you available quantity of each batch.