Frequently Asked
Questions
Find Solutions to Common Issues Related to final-results - balance sheet
What is the process for period closing and balance sheet in BUSY?
In BUSY, closing a financial period and preparing a balance sheet involves a series of steps to ensure that your financial records are accurate and up to date. Here's a general process for period closing and balance sheet preparation in BUSY:
Step 1 :Before closing a financial period, review all...
How to generate financial reports and handle taxes in BUSY?
BUSY provides a variety of financila reports to help you manage your business finances effectively. To view them can follow these steps:
Step 1: Go to the Display menu and click on Final Result.
Step 2: Choose the report option availabe such as Balance Sheet, Profit & Loss A/c, Payment...
How to identify and fix incorrect entries and balances in BUSY?
There are different types of accounting errors that can affect the accuracy of your entries and balances in BUSY. Some of these errors are easy to detect and correct. Here are some steps you can take to identify and fix incorrect entries and balances in BUSY:
Step 1: Review your Trial Balance report regularly. This report shows the ending debit or credit balance for every account in your general ledger. The sum of debit and credit balances should be equal. If balance not show proper then check in short range and find on which account's entries have an error or mistake.
Step 2: Check your P&L and Balance sheet regularly, if found any balance mismatch then run "Update Master Balance" from the Housekeeping Menu. Before doing this take the latest backup of your data.
Step 3: Match your book stock and the physical stock, ideally they should match, but sometimes they may differ due to some discrepancy or data entry error. To sync them properly, you need to pass some stock adjustment vouchers in BUSY, such as “Physical Stock” and “Stock Journal”. These vouchers allow you to generate or consume any stock quantity if needed.
I want to check if there are any issues with my account that are causing incorrect balances to show up. What reports or tools can I use to diagnose balance discrepancies?
The Update Master process is used to update all master actual balances in all reports.
Please follow the below steps:
Step 1: Take the backup of your company data in which you want to run the process
Step 2: Login your company then go to housekeeping menu
Step 3: Click on update master balances
Step 4: Click on 2nd option which you can poceed as i have the latest bcakup and then run
If still the same then you have to check your master balance in smaller range in which report (balance sheet / trial balance)you are checking. You have to check the same report in a month in smaller range like 1-4 to 30-4, 1-5 to 31 -5 etc. When you get the month then you have to check from which date the difference is showing, so you have to check again in small period in that month like 1-15 days, then 16 to 25 and when you get the date then You have to check all the entries of the same date. Therefore, we can correct the entry through which the difference is visible.
What are the different types of reports that can be generated within BUSY?
In BUSY, there are various types of reports that can be generated. Some of the common types of reports include:
1. Financial Reports: These reports provide an overview of the financial health of the business, such as balance sheets, profit and loss statements, cash flow statements, and trial balances.
2. Sales Reports: These reports provide information about sales transactions, such as sales registers, sales summaries, sales analysis reports, and sales tax reports.
3. Purchase Reports: These reports provide information about purchase transactions, such as purchase registers, purchase summaries, purchase analysis reports, and purchase tax reports.
4. Inventory Reports: These reports provide details about the inventory, such as stock summaries, stock valuation reports, stock aging reports, and stock transfer reports.
5. GST Reports: These reports are specifically designed for Goods and Services Tax (GST) compliance, including GST returns, GST invoices, GST summary reports, and GST reconciliation reports.
6. Payroll Reports: These reports provide information about employee salaries, deductions, and other payroll-related details, such as payroll registers, employee-wise salary reports, and attendance reports.
7. Bank Reports: These reports provide details about bank transactions, such as bank reconciliation statements, bank payment advice reports, and bank receipt advice reports.
I am having an issue with generating financial reports in BUSY. What should I check?
If you are having trouble with generating financial reports from BUSY, you can try these steps:
Step 1: First, identify the problem that is causing the issue. Check if there is any error message showing up or if the data in the report is incorrect or incomplete.
Step 2: If shows any RTE( Run Time Error) then can check after run Reindex Database from Housekeeping tab.(Before doing that please take latest backup of your data).
Step 3: If there is no error message, but the data in the report is wrong or missing, you can try to check the report in a shorter date range and see if the issue is on any specific date. You can also verify the data by comparing it with the voucher entries or the ledger accounts.
Step 4: If amount issue of any specific head then an check after run Update Master Balance from Housekeeping tab.(Before doing that please take latest backup of your data).
If you need any assistance you can also reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
I balanced my accounts but the software still shows an incorrect balance in balance sheet. How can I get the software to show the right account balance?
The Update Master process is used to update all master actual balances in all reports.
Please follow the below steps:
Step 1: Take the backup of your company data in which you want to run the process
Step 2: Login your company then go to housekeeping menu
Step 3: Click on update master balances
Step 4: Click on 2nd option which you can poceed as i have the latest bcakup and then run
If still the same then you have to check your master balance in smaller range on which you are checking You have to check the same report in a month in smaller range like 1-4 to 30-4, 1-5 to 31 -5 etc. When you get the month then you have to check from which date the difference is showing, so you have to check again in small period in that month like 1-15 days, then 16 to 25 and when you get the date then You have to check all the entries of the same date. Therefore, we can correct the entry through which the difference is visible.
How frequently does the accounting software update the account balances? balance sheet balances I see appear out of date.
The Update Master process is used to update all master actual balances in all reports.
Please follow the below steps:
Step 1: Take the backup of your company data in which you want to run the process
Step 2: Login your company then go to housekeeping menu
Step 3: Click on update master balances
Step 4: Click on 2nd option which you can poceed as i have the latest bcakup and then run
If still the same then you have to check your master balance in smaller range on which you are checking You have to check the same report in a month in smaller range like 1-4 to 30-4, 1-5 to 31 -5 etc. When you get the month then you have to check from which date the difference is showing, so you have to check again in small period in that month like 1-15 days, then 16 to 25 and when you get the date then You have to check all the entries of the same date. Therefore, we can correct the entry through which the difference is visible.
Addressing errors preventing the generation of financial reports in BUSY.
Addressing errors preventing the generation of financial reports in BUSY requires a systematic approach to troubleshoot and resolve the issues. Here's a step-by-step guide to help you address these errors:
Step 1 :When attempting to generate a financial report, pay close attention to any error messages or notifications that appear
Step 2 :Review the data entry for transactions that are included in the financial report.
Step 3 : Check your chart of accounts to ensure that accounts are set up correctly, and account classifications (e.g., income, expenses, assets, liabilities, equity) are accurate.
Step 4 : If the report includes bank or cash accounts, reconcile these accounts to make sure that the balances match your actual bank statements.
Step 5 : Look for any missing or duplicate entries that may be causing discrepancies in the report.
Step 6 : Review the date range and any filters applied to the report
Step 7 :Before making significant changes or adjustments, create a backup of your data. This allows you to revert to a previous state if needed.
How do I reconcile my books and generate reports using the software? What are the steps I need to follow?
To reconcile your books and generate reports using the BUSY, you can follow these steps:
Step 1. Log in to your BUSY.
Step 2. Click on display.
Step 3. Select the type of report you want to generate, such as a financial statement or transaction report.
Step 4. Set the desired date range for the report.
Step 5. Customize the report settings if needed, such as selecting specific accounts or filters.
Step 6. Click on the Generate or Run button to generate the report.
Step 7. Review the report to ensure it includes the desired information and is accurate.
Step 8. If there are any discrepancies or errors, compare the report with your books of accounts to identify and reconcile the differences.
Step 9. Make any necessary adjustments or corrections in the software to align the report with your actual books.
Step 10. Re-generate the report to verify that the reconciliation has been successful.
Step 11. Save or export the report in the desired format, such as PDF or Excel, if needed.
