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Accounting for inventory goods received but not yet invoiced involves recording the receipt of inventory items before receiving the supplier's invoice. This process is known as Goods Received Note (GRN) or Purchase Challan.
To account for inventory goods received but not yet invoiced in a voucher entry follow the below steps:
Step 1: Accessing BUSY Software:Log in to your accounting software with appropriate user credentials and access rights to perform voucher entries.
Step 2: Navigating to Goods Received Note (GRN/Purchase Challan):Enable the "Purchase Challan" option in the Inventory menu software. Click on the “ Mat. Rcvd.From Party” to open the GRN/Purchase Challan entry window.
Step 3:Enter the voucher details:
Voucher Date: Enter the date of receiving the goods (goods receipt date).
Voucher Number: Automatically generated by the BUSY software or manually entered, depending on your setup.
Step 4:Supplier Details:In the party details section, select the supplier from whom you received the inventory goods. If the supplier is not already in the system, add their details as a new supplier.
Step 5: Selecting Inventory Items:Choose the inventory items received from the supplier. Enter the quantity of each item received and, if available, their respective purchase order or reference numbers.
Step 6:Save the GRN/GIN Entry:After verifying all the details, save the Goods Received Note (GRN) or Purchase Challan entry in the BUSY software.
Step 7:Monitor Inventory Reports:Monitor inventory reports, such as stock summaries and stock ledger, to keep track of the inventory goods received but not yet invoiced.