Frequently Asked
Questions
Find Solutions to Common Issues Related to inventory-reports - stock status
I want to view stock registers and inventory reports for all items together. But the system only allows generating reports for one item at a time. How can I get reports with data for all items at once?
In BUSY, you can display the stock register or ledger for a single item. To check the stock status report for all items, access the overall item closing details. Additionally, by pressing Enter at a specific item grid, you can view the bifurcation and detailed breakdown associated with that particular item.
To check the closing stock status, follow these steps:
Step 1: Go to display section then click on stock status
Step 2: Now, Select the Closing Stock Alphabetical then choose balance only.
Step 3: select all material center, all item then Specify the date range, and press on Ok ab to view the report.
Dealing with discrepancies in stock ledger reports?
If you are facing any descrepancies in stock report and stock in balance sheet, please follow the given steps
Step 1 Go on display
Step 2 Click on stock status, check here closing stock
Step 3 Go on display
Step 4 Click on final result
Step 5 Click on balance sheet and open the report
Step 6 Check here stock value matching or not with stock report
Step 7 If not matching then check both stock report and balance sheet month wise
Step 8 Find in which month issue is coming
Step 9 After that find the entry in which issue is coming
Some BUSY stock quantities are right but total value is wrong How to fix
If you have stock valuation issue in BUSY sfotware, please follow the given steps to solve the issue
Step 1 Go on admin menu
Step 2 Click on configuration then feature option
Step 3 Click on Inventory
Step 4 Check here which method you selected for stock valuation and change here if you want different method
Step 5 If you are using separate valuation method for item, then modify item and check the valuation method
Step 6 Also check if there are any free quantity in purchase transaction, if available then quantity will come proper but stock vaule will adjust with free quantity also.
I have an item whose stock item is going negative. What should I do?
If the stock item of an item is going negative in BUSY, please follow below steps:
Step 1: Chek your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 2: Compare your book stock with your physical stock and identify any issue.
Step 3:If there is any difference in the quantity of any item, you can adjust it by passing a Stock Journal or Physical Stock voucher.
These process will help you to maintain accurate inventory records and avoid stock issues.
How can I get the item serial numbers stock in Excel?
Follow below step to get the item serial numbers stock in excel:
Step 1: In menu go in display section.
Step 2: Then select serial number reports and click on item serial number stock.
Step 3: Then select item to be shown as per your requirement ,e.g, one, group and all items.
Step 4: Then mention the stock status as on date and other given configurations.
Step 5: Then slect ok and open the report.
Step 6: Then on right hand top there is an option of export or can export through ALT+M.
Step 7: Define the folder path where you want to export.
Step 8: Then press ok and export it.
. Can I check stock levels of items through barcode?
No, you can check the stock levels of items through a BUSY screen report.
There are several reports available for viewing the stock. In this report, you can view all item's stock levels.
But one important factor in BUSY is that while picking the item from the barcode or keystroke in the transaction, closing stock can show.
If you are enabled to "Show Item Current Balance during Voucher Entry,"
To enable the above settings, follow the steps:
Step 1: Administration
Step 2: Configuration
Step 3: Inventory
Step 4: Press "F3" and search "Show Item Current Balance During Voucher Entry.
Step 5: Enable the settings in the check box.
Step 6: Save
My stock reports are not matching purchase and sale entries. What should I check to fix this?
To fix the issue of stock reports not matching purchase and sale entries, you should check the following:
Step 1. Verify that the purchase and sale entries are correctly entered in the software.
Step 2. Ensure that the quantities and values of the stock items are accurately recorded in the entries.
Step 3. Check if there are any incorrect or missing entries that could be causing the discrepancy.
Step 4. Review the stock reports and compare them with the purchase and sale entries to identify any discrepancies.
Step 5. If necessary, make adjustments to the entries or stock quantities to reconcile the reports.
Why is my BUSY stock value amount less than expected
If you have stock valuation issue in BUSY sfotware, please follow the given steps to solve the issue
Step 1 Go on admin menu
Step 2 Click on configuration then feature option
Step 3 Click on Inventory
Step 4 Check here which method you selected for stock valuation and change here if you want different method
Step 5 If you are using separate valuation method for item, then modify item and check the valuation method
Step 6 Open item master in modify mode and check the option DO NOT MAINTAIN STOCK BALANCE, it should be disable if you want to maintain stock balance
How can I remove the opening balance in BUSY
If you need to remove the opening balance in BUSY, follow these steps:
Model 1:
Step1 Open BUSY and switch to the previous year.
Step2 Generate a report for the last year and adjust the closing balance as needed.
Step3 After making changes to the closing balance, go to the Administration menu, select Change Financial Year, and choose the next financial year.
Model 2:
Step1 Take a backup and split the financial year.
Step2 After splitting the data, open the Opening Trial Balance Report and change the balance as required.
By following these steps, you can effectively remove the opening balance in BUSY, depending on the option that suits your needs.
What reports can I generate for inventory management?
In BUSY there is many reports available for checking inventory management. Please follow the below mentioned steps to open invenotry management reports:- Click On
Step 1:- Display Tab,
Step 2:- Stock Status:- In this report you can check Stock Status as on date which you wants to check Opening balance and Closing balance In-qty, Out-Qty
"Stock Books"- In this report all books and inventory ledger are avilable to check proper sale purchase of inventory.
"Inventory Summary" This report show summarize view of inventory suck as daily, monthy summary, there is negative stock report also available which shows in which dates your stock of particular inventory goes negative
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