Frequently Asked
Questions

Q: Why is my BUSY stock value amount less than expected

If you have stock valuation issue in BUSY sfotware, please follow the given steps to solve the issue Step 1 Go on admin menu Step 2 Click on configuration then feature option Step 3 Click on Inventory Step 4 Check here which method you selected for stock valuation and change here if you want different method Step 5 If you are using separate valuation method for item, then modify item and check the valuation method Step 6 Open item master in modify mode and check the option DO NOT MAINTAIN STOCK BALANCE, it should be disable if you want to maintain stock balance

Q: How can I remove the opening balance in BUSY

If you need to remove the opening balance in BUSY, follow these steps: Model 1: Step1 Open BUSY and switch to the previous year. Step2 Generate a report for the last year and adjust the closing balance as needed. Step3 After making changes to the closing balance, go to the Administration menu, select Change Financial Year, and choose the next financial year. Model 2: Step1 Take a backup and split the financial year. Step2 After splitting the data, open the Opening Trial Balance Report and change the balance as required. By following these steps, you can effectively remove the opening balance in BUSY, depending on the option that suits your needs.

Q: What reports can I generate for inventory management?

In BUSY there is many reports available for checking inventory management. Please follow the below mentioned steps to open invenotry management reports:- Click On Step 1:- Display Tab, Step 2:- Stock Status:- In this report you can check Stock Status as on date which you wants to check Opening balance and Closing balance In-qty, Out-Qty "Stock Books"- In this report all books and inventory ledger are avilable to check proper sale purchase of inventory. "Inventory Summary" This report show summarize view of inventory suck as daily, monthy summary, there is negative stock report also available which shows in which dates your stock of particular inventory goes negative

Q: The inventory module in BUSY is showing negative stock levels for some items. How do I correct the inventory balances?

To correct the negative stock levels in the inventory module of BUSY, you can follow these steps: 1. Verify the accuracy of your sales and purchase entries. 2. Check for any incorrect stock adjustments or transfers. 3. Ensure that all stock receipts and issues are properly recorded. 4. Review the stock valuation method being used and adjust if necessary. 5. Perform a physical stock count to reconcile with the system stock. 6. Make any necessary adjustments to correct the negative stock balances. 7. Take a backup of your inventory data before making any changes. By following these steps, you should be able to correct the inventory balances in BUSY.

Q: My stock status report shows negative in BUSY how can i resolved this issue?

If your stock status is showing negative in BUSY please follow these steps: Step 1: If you have generated a report for one material centre or group wise then Make sure you have selected correct material centre while opening the report Step 2: Ensure that you have selected correct date range while opening the report Step 3: Make sure you have not issue the stock if you do not have available stock in your company Step 4: If still facing the same issue then take a backup of your data and then go to house-keeping menu Step 5: Then run the update master balances and check

Q: What should I do if the opening stock balance is incorrect in BUSY?

If the opening stock balance is incorrect , we need to check the below steps: Step 1: Open the stock account and check the balance if entered manaully should get match with opening stock status report under display menu. Step 2: If last year exists in the company and wrong opening balance get carry forward then take the data backup. Go to the last year, In the balancesheet we need to enable the update stock balance option if not has been enter manually then Run the update master balance from houskeeping and change the financial year with new masters.

Q: Can I view my inventory register and stock status separately?

Yes, you can view your inventory register and stock status separately in BUSY. To view the stock status in BUSY, follow these steps: Step 1: Go to display section then click on stock status. Step 2: Choose closing stock alphabetical option then select detailed only. Step 3: Choose all material center then all item master. Step 4: Specify the date range then enable show value of items and open the report. To view the inventory register in BUSY, follow these steps: Step 1: Go to display section then click inventory books Step 2: Click on inventory register standard then select the required report and open it.

Q: I want to check my sales, purchase and stock reports from previous months. How can I access historical data in BUSY?

To check my sales, purchase and stock reports from previous months report by using below steps: Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab on the top menu bar. Step 2: Select Stock Status and click on Closing Stock - Alphabetical / Grouped / Hierarchical as needed. Step 3: Here you can check your items current stock such as One Item / Group of Items / Selected Items / All Items as required. Step 4: Specify the date range and view the report

Q: How do I manage inventory and stock items in BUSY?

You can manage inventory and stock in BUSY through maintaning some process You can record the transaction to in stock. You can enter 1. purchase 2. sale 3. Stock journal 4. material issue/receive voucher. After enter transaction you can view reports To view reports go to display menu 1. stock status report in stock status you can check closing/opening stock report. 2. Inventory books you can check stock ledger and more. 3 inventory summary You can check transaction summary and more.

Q: What reports can I generate to reconcile inventory?

BUSY offers various inventory reports that can be generate and reconcile with your physicall inventory. Some of the reports are: 1. Stock Status: This shows you the opening and closing stock of your inventory. You can also see the stock by HSN and tax rate. 2. Inventory Books: This gives you the details of your inventory transactions. You can see the day book, stock ledger, inventory registers, and more. 3. Inventory Summary: This gives you the overview of your inventory performance. You can see the daily summary, monthly summary, consolidated summary, stock ageing FIFO basis, and more.

Find Solutions to Common Issues Related to inventory-reports - stock status

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

Why is my BUSY stock value amount less than expected

If you have stock valuation issue in BUSY sfotware, please follow the given steps to solve the issue
 Step 1 Go on admin menu
 Step 2 Click on configuration then feature option
 Step 3 Click on Inventory
 Step 4 Check here which method you selected for stock valuation and change here if you want different method
 Step 5 If you are using separate valuation method for item, then modify item and check the valuation method
 Step 6 Open item master in modify mode and check the option DO NOT MAINTAIN STOCK BALANCE, it should be disable if you want to maintain stock balance

How can I remove the opening balance in BUSY

If you need to remove the opening balance in BUSY, follow these steps:
Model 1:
Step1 Open BUSY and switch to the previous year.
Step2 Generate a report for the last year and adjust the closing balance as needed.
Step3 After making changes to the closing balance, go to the Administration menu, select Change Financial Year, and choose the next financial year.
Model 2:
Step1 Take a backup and split the financial year.
Step2 After splitting the data, open the Opening Trial Balance Report and change the balance as required.
By following these steps, you can effectively remove the opening balance in BUSY, depending on the option that suits your needs.

What reports can I generate for inventory management?

In BUSY there is many reports available for checking inventory management. Please follow the below mentioned steps to open invenotry management reports:- Click On
Step 1:- Display Tab,
Step 2:- Stock Status:- In this report you can check Stock Status as on date which you wants to check Opening balance and Closing balance In-qty, Out-Qty
"Stock Books"- In this report all books and inventory ledger are avilable to check proper sale purchase of inventory.
"Inventory Summary" This report show summarize view of inventory suck as daily, monthy summary, there is negative stock report also available which shows in which dates your stock of particular inventory goes negative

The inventory module in BUSY is showing negative stock levels for some items. How do I correct the inventory balances?

To correct the negative stock levels in the inventory module of BUSY, you can follow these steps:
1. Verify the accuracy of your sales and purchase entries.
2. Check for any incorrect stock adjustments or transfers.
3. Ensure that all stock receipts and issues are properly recorded.
4. Review the stock valuation method being used and adjust if necessary.
5. Perform a physical stock count to reconcile with the system stock.
6. Make any necessary adjustments to correct the negative stock balances.
7. Take a backup of your inventory data before making any changes.
By following these steps, you should be able to correct the inventory balances in BUSY.

My stock status report shows negative in BUSY how can i resolved this issue?

If your stock status is showing negative in BUSY please follow these steps:
Step 1: If you have generated a report for one material centre or group wise then Make sure you have selected correct material centre while opening the report
Step 2: Ensure that you have selected correct date range while opening the report
Step 3: Make sure you have not issue the stock if you do not have available stock in your company
Step 4: If still facing the same issue then take a backup of your data and then go to house-keeping menu
Step 5: Then run the update master balances and check

What should I do if the opening stock balance is incorrect in BUSY?

If the opening stock balance is incorrect , we need to check the below steps:
 Step 1: Open the stock account and check the balance if entered manaully should get match with opening stock status report under display menu.
 Step 2: If last year exists in the company and wrong opening balance get carry forward then take the data backup. Go to the last year, In the balancesheet we need to enable the update stock balance option if not has been enter manually then Run the update master balance from houskeeping and change the financial year with new masters.

Can I view my inventory register and stock status separately?

Yes, you can view your inventory register and stock status separately in BUSY. 
To view the stock status in BUSY, follow these steps:
Step 1: Go to display section then click on stock status.
Step 2: Choose closing stock alphabetical option then select detailed only.
Step 3: Choose all material center then all item master.
Step 4: Specify the date range then enable show value of items and open the report.
To view the inventory register in BUSY, follow these steps:
Step 1: Go to display section then click inventory books
Step 2: Click on inventory register standard then select the required report and open it.

I want to check my sales, purchase and stock reports from previous months. How can I access historical data in BUSY?

To check my sales, purchase and stock reports from previous months report by using below steps:
 Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab on the top menu bar.
 Step 2: Select Stock Status and click on Closing Stock - Alphabetical / Grouped / Hierarchical as needed. 
 Step 3: Here you can check your items current stock such as One Item / Group of Items / Selected Items / All Items as required.
 Step 4: Specify the date range and view the report

How do I manage inventory and stock items in BUSY?

You can manage inventory and stock in BUSY through maintaning some process 
 You can record the transaction to in stock. 
 You can enter 
 1. purchase 
 2. sale 
 3. Stock journal 
 4. material issue/receive voucher. 
 After enter transaction you can view reports 
 To view reports go to display menu 
 1. stock status report 
 in stock status you can check closing/opening stock report. 
 2. Inventory books 
 you can check stock ledger and more. 
 3 inventory summary 
 You can check transaction summary and more.

What reports can I generate to reconcile inventory?

BUSY offers various inventory reports that can be generate and reconcile with your physicall inventory. Some of the reports are: 
1. Stock Status: This shows you the opening and closing stock of your inventory. You can also see the stock by HSN and tax rate.
2. Inventory Books: This gives you the details of your inventory transactions. You can see the day book, stock ledger, inventory registers, and more.
3. Inventory Summary: This gives you the overview of your inventory performance. You can see the daily summary, monthly summary, consolidated summary, stock ageing FIFO basis, and more.

Frequently AskedQuestions