Frequently Asked Questions

If you want quantity and rate fields in GST sales under gst reports,you can open and then add custom column for quantity and rate fields as available by selecting coloumn number and heading in custom coloumns and also you must have stanrard or enterprise model to add custom column and user right to add columns in reports.
 When you will open sales register in gst registers,On top right select custom columns,then follow these steps
 Step 1 add format name for custom column and then add new columns
 Step 2 Mention heading for columns like quantuty or rate,then position,data type,alighnment and amount details if data type is numeric
 Step 3 Now in data field,select category like master,or accounting or inventory voucher header or body and then click on fields and fields for data will be loaded
 Step 4 Now select quantity or rate fields from the list and then save the changes
 Step 5 Now again open sale register from gst registers,select format name you have added and then date range and then load report
 Step 6 Now you can check column quantity and rates will be shown in report

Here's an explanation of the key values and terms typically found in GST reports:
 Step 1: GSTIN (Goods and Services Tax Identification Number):This is your unique GST identification number. Step 2: Taxable Value:The total value of goods or services on which GST is applicable. Step 3: CGST (Central Goods and Services Tax):The Central GST is a tax component collected by the Central Government.
 Step 4: SGST (State Goods and Services Tax):The State GST is a tax component collected by the State Government.
 step 5:IGST (Integrated Goods and Services Tax):The Integrated GST is applicable to the supply of goods and services between different states or union territories
 Step 6: CESS (Cess):Cess is an additional tax levied on certain goods and services. Step 7: Reverse Charge Mechanism
 Step 8: Exempted Supplies:Supplies of goods or services that are not subject to GST
 Step 9: Non-GST Supplies:Some supplies may be outside the purview of GST.
 Step 10: Zero Rated Supplies:Supplies that are taxable at a GST rate of 0% are classified as zero-rated supplies.
 Step 11: Nil Rated Supplies:Nil-rated supplies are those on which GST is applicable at a rate of 0%

To post and report GST taxes using BUSY, you need to understand the following:
 1. Configure GST Settings: Set up your GST-related settings in BUSY, including tax rates, tax codes, and HSN codes.
 2. Record Purchase and Sales Entries: Enter purchase and sales invoices accurately, ensuring that the GST rates and tax codes are correctly assigned.
 3. Generate GST Reports: GST reports to analyze and track your GST transactions. These reports provide details such as tax liability, input tax credit, and tax payments.
 4. Reconcile GST Entries: Regularly reconcile your GST entries with the GST portal data to ensure accuracy and compliance.
 5. File GST Returns: Use BUSY to generate and file your GST returns, such as GSTR-1, GSTR-3B, and GSTR-9.
 6. Understand Input Tax Credit: Learn how to claim input tax credit on eligible purchases and utilize it to offset your GST liability.
 7. Stay Updated: Keep yourself informed about any changes in GST rules and regulations to ensure compliance with the latest requirements.
 It is recommended to refer to the BUSY documentation or consult their customer support for detailed instructions specific to your business needs."

To generate GST return in BUSY, if you annual turnover is less than Rs 1 lakh, you need to follow the below steps: 
 Step 1: Check BUSY latest version and Release. 
 Step 2: Take Backup and Go to House - Keeping Menu, Click on Update Master Balances and Run update master balances & update voucher GST Summary. 
 Step 3: Go to Display Menu, Click on GST Reports option, Click on GSTR-1 GSTR-3B and select required options Starting date & Ending date, Click on OK 
 Step 4: Verify GST Configuration Settings. 
 Step 5: Cross-Check Input Data. Double-check the data entered for GST transactions. Ensure that all relevant details are accurately recorded to reflect in the GSTR-3B report. 
 Step 6: Select GST Returns and choose the return options the you want to generate such as GSTR-1 eReturn, GSTR-3B eReturn, etc. 
 Step 7: Select Report to be generated options such as Direct Upload, JSON, CSV File, etc.( Direct Upload option is currently available for GSTR-1 only). 
 Step 8: Enter the period and can generate GST Returns according to the option selected.

To implement complete Import purchase cycle in BUSY, first we need to create various masters which are required
 at the time of entering vouchers.
 Step 1: Create ‘I/GST-Import (Taxable)’ Purchase Type master
 Step 2; Create ‘Import(Exempt)’ Purchase Type master for Exempt import
 Step 3: Create a new Account ‘IGST Paid Against Import’ required for maintaining account for IGST paid against
 imported goods
 Step 4: Create following Bill Sundry masters Custom Duty 
 Step 5 : IGST (Import) – This Bill sundry is to be applied in Purchase voucher for IGST charged on goods imported.
 Step 6: Others (Freight, Clearing, Shipping) – This Bill sundry is to be applied in Purchase voucher for other charges 
 Step 7: Create Dummy Party ‘Import Purchase
 Step 8: Enter vouchers for multi-currency related transactions and additional expenses incurred
 Step 9: Add Journal voucher for multi-currency related transaction.:
 Step 10: Now enter Purchase voucher for the goods imported and tag the Bill Sundries respectively. 
 Step 11: Enter Payment voucher for payment of Custom duty and IGST amount
 Step 12: You can view GSTR-2 (5A) Report for Import of Goods

the process of GST and IGST tax that you want to show on GST portal but don't want to take input credit in BUSY then follow these steps 
 basically for that we have two options:
 step 1: while entering purchase transaction you can select itc eligibility as section 17(5) ineligible ITC and then select all relevant deatils also BUSY auto calculate GST in transaction there is no need to calculate it manually .
 or you can go with other option 
 step 1: go to the GST misc. utilities under transaction menu 
 step 2: then click on monthly ITC tagging as per GSTR2a or 2B 
 step 3: select tagging type party wise or date wise 
 step 4: then mentioned start and end months, also there is other option you can select relevant deatils as per you required. 
 step 5: after open report you can see all the transactions 
 step 6: press F4 on particular transactions , ITC claim status screen will be appeared , you can select status as not to be claimed and select period of return

If you are getting error while return file then the reason could be various 
 follow the steps to solved the issue 
 Step1 Open the specific company and open it
 Step2 go to display menu and click on GST reports then click on GST returns 
 Step3 Click on GSTR1 ereturn and select the mode of return automatic or json 
 Step4 then select the period and click on Ok
 Step 5Then click on Check error in transaction and if showing any invalid entry then 
 enter on it and modify the error could be invalid GSTIN or special character
 Step6 Then click on chek error in hsn summary and enter on specific invalid hsn 
 then enter on it to modify if there is uqc error then click on Update Uqc 
 if showing invalid HSN then enter on transaction then click on item and modify HSN 
 if showing HSN should be numeric then remove the character or special characters from HSN 
 Step7 then click on check error in document summary and modify the entries then proceed with json or automatic

If Net amount is not coming in GST Summary then,you can follow some steps: 
 
 Step 1: It is recommended to first take backup of your Data. 
 Step 2: Now check the input-output adjustment and cross-adjustment in GST otherwise you can delete those entry that you have entered. 
 Step 3: Now you can check your balance tax payble and ledger balance of all tax type in GST Summary.If balance tax payble and ledger balance are not mismatch with each other then check in short range with disable option New set off rule 2019 in GST Summmary while you select period. 
 Step 4: After match balance tax payble and ledger balance,you have to adjust input output and then cross adjustment by press short key F4 in GST Summary 
 Step 5: After adjustment if output remain in GST summary then you need to transfer remaining Output tax in GST Payable ledger if you do not pay for that month. 
 Step 6: Also, ensure that the suggested entries are already there in the account. Monthly adjustments are better than yearly adjustments.

To refelect made changes in purchase voucher in GST Reports You can run Update Voucher GST Summary but you need to follow some steps:
Step 1- Take the backup of your concern company.
Step 2- Open your company and go to house keeping 
Step 3- After click on house keeping Click on the Update Voucher GST Summary.
Step 4- Click on the partial or can select full and run the process.
If you have made change in bill sundry,Sale type etc then you need to run Regenerate Dual Voucher for purchase voucher and you can follow these steps:
Step 1: take backup of your concern company.
Step 2: Now open your company and click on House Keeping.
Step 3: Now click on Regenerate Dual Voucher then it will show you the prompt for Take backup there you can Tick for option you can proceed as I have the latest backup.
Step 4: Now apply filter in which you have made changes otherwise tick on None option.
Step 5: Now Filter on date and selected voucher as per your requirement and click on OK Option. After completion of process you can check your data.

To fix the issue of downloaded GST reports showing wrong dates, you can try updating the data or checking if the correct date range has been selected. Also Check BUSY latest version and Release. 
 To generate accurately GST Returns report in BUSY. 
 Step 1: Check BUSY latest version and Release. 
 Step 2: Take Backup. 
 Step 3: Go to House - Keeping Menu. 
 Step 4: Click on Update Master Balances 
 Step 5: And Run update master balances & update voucher GST Summary. 
 Step 6: Go to Display Menu. 
 Step 7: Click on GST Reports option. 
 Step 8: Click on GSTR-1 GSTR-3B and select required options Starting date & Ending date. 
 Step 9: Click on OK 
 Step 10: Verify GST Configuration Settings. 
 Step 11: Cross-Check Input Data. Double-check the data entered for GST transactions. Ensure that all relevant details are accurately recorded to reflect in the GSTR-3B report. 
 Step 12: If you want return GSTR1 direct from BUSY select GSTR-1 e Return, and to generate GSTR-3B JSON file select e Return GSTR-3B.