Frequently Asked
Questions
Find Solutions to Common Issues Related to taxation - rcm data feeding and report
How do I take a backup of data in BUSY?.
In BUSY, you have three options for backing up data:
1st option: Daily Backup from Backup Configuration
Go to Administration, then Configuration, and select Backup Configuration.
Choose the data path for daily backups.
Set Y to prompt for backups when closing the company, and it will take daily backups when closing the company.
2nd option: Manual Data Backup
From the Company menu, after closing the company, select the Backup option.
Specify the path for the backup and manually create the backup.
3rd option: Backup using BUSYAgent
Step 1: Download BUSYAgent from the company menu.
Step 2: Install BUSYAgent on the drive where you've installed BUSY.
Step 3: Open BUSYAgent and access General Configuration.
Step 4: Specify the data location (Access or SQL).
Step 5: In Backup Configuration for Local, set the local folder path and define the backup interval.
Step 6: In Backup Configuration for Google Drive, provide your Gmail ID. Authorize the ID by clicking on the tab, ensuring that your Gmail ID is open during the authorization process.
Step 7: Configure the interval for the backup schedule.
Step 8: Save the settings and use the Backup Now tab to check the backup status.
How do i take RCM expenss in BUSY
You can pass RCM entries with purchase voucher entry. Kindly follow the following Steps:
Step 1: Go to transactions Menu click on Purchase voucher option.
Step 2: Under Purchase voucher click on Add.
Step 3: In Purchase voucher header select Series name, date, vch no. type.
Step 4: Select Purchase Type: Local-RCM / UnReg or Service Import-RCM or as required.
Step 5:and will get option for reverse charge: Compulsory or Service Import as required.
Step 6: Enter item details qty & price and general purchase entry details.
Step 7: Save Purchase Vouchers.
Step 8: Go to transction Menu Click on GST Misc. Utlities
Step 9: then Go to Check Post Consolidated RCM Payble Menu select the option Monthly Basis or Daily Basis as requried
Step 10: After Select the Month Click on ok
Step 11: In RCM payble Monthly Basis Windows Use Key F4 for post Consolidate RCM Payble Voucher
Step 12: Select Journal Voucher Series and Voucher Date then Click on Save
Step 13: In Consololidated RCM Payble Journal Voucher Screen Click on Save
Step 14: after Click on Save Click on Generate RCM Invoice No and Click on Save
What is the correct process to first book RCM expenses and then consolidate the voucher?.
You can pass RCM entries with purchase voucher entry. Kindly follow the following Steps:
Step 1: Go to transactions Menu click on Purchase voucher option.
Step 2: Under Purchase voucher click on Add.
Step 3: In Purchase voucher header select Series name, date, vch no. type.
Step 4: Select Purchase Type: Local-RCM / UnReg or Service Import-RCM or as required.
Step 5:and will get option for reverse charge: Compulsory or Service Import as required.
Step 6: Enter item details qty & price and general purchase entry details.
Step 7: Save Purchase Vouchers.
Step 8: Go to transction Menu Click on GST Misc. Utlities
Step 9: then Go to Check Post Consolidated RCM Payble Menu select the option Monthly Basis or Daily Basis as requried
Step 10: After Select the Month Click on ok
Step 11: In RCM payble Monthly Basis Windows Use Key F4 for post Consolidate RCM Payble Voucher
Step 12: Select Journal Voucher Series and Voucher Date then Click on Save
Step 13: In Consololidated RCM Payble Journal Voucher Screen Click on Save
Step 14: after Click on Save Click on Generate RCM Invoice No and Click on Save
Can you guide me in applying GST to RCM expenses in BUSY?.
To apply GST to RCM (Reverse Charge Mechanism) expenses in BUSY, follow these steps:
1: Make sure you have an RCM expense entry that needs to be recorded.
2: In BUSY, go to GST Misc. Utilities.
3: Within GST Misc. Utilities, select Check/Post Consolidated RCM Payable.
4: Choose either Monthly Basis or Daily Basis, depending on your preference.
5: Select the relevant month or date range for which you want to record the RCM payable expenses.
6: You will see the RCM payable monthly/daily basis report.
7: If you wish to post the RCM liability, follow these steps:
A. In the RCM Payable Monthly Basis window, press the F4 key and proceed with the default account masters. Click Save, and confirm if you want to create a consolidated RCM payable voucher. Click Yes.
B. In the reverse charge liability window, find the option to Generate RCM Invoice Number. Click on it to generate the invoice number automatically.
C. Save this voucher to complete the process of consolidating and posting multiple RCM expenses in BUSY on a daily or monthly basis.
What is the process for booking RCM expenses and consolidating them?.
You can pass RCM entries with purchase voucher entry. Kindly follow the following Steps:
Step 1: Go to transactions Menu click on Purchase voucher option.
Step 2: Under Purchase voucher click on Add.
Step 3: In Purchase voucher header select Series name, date, vch no. type.
Step 4: Select Purchase Type: Local-RCM / UnReg or Service Import-RCM or as required.
Step 5:and will get option for reverse charge: Compulsory or Service Import as required.
Step 6: Enter item details qty & price and general purchase entry details.
Step 7: Save Purchase Vouchers.
Step 8: Go to transction Menu Click on GST Misc. Utlities
Step 9: then Go to Check Post Consolidated RCM Payble Menu select the option Monthly Basis or Daily Basis as requried
Step 10: After Select the Month Click on ok
Step 11: In RCM payble Monthly Basis Windows Use Key F4 for post Consolidate RCM Payble Voucher
Step 12: Select Journal Voucher Series and Voucher Date then Click on Save
Step 13: In Consololidated RCM Payble Journal Voucher Screen Click on Save
Step 14: after Click on Save Click on Generate RCM Invoice No and Click on Save
I need to record a sale transaction under reverse charge in BUSY but the software is not allowing me to do so. What could be the reason?
If are not able to record sale transaction under reverse charge,check in sale type if reverse sale type is created or not or user have rights to select sale type for reverse charge,follow these steps to record sale voucher under reverse charge
Step 1 Open your company
Step 2 Go to transactions
Step 3 Then select sale voucher and proceed to add
Step 4 Now select series,date voucher number ect.
Step 5 While adding sale voucher,in sale type you have to select sale type as RCM or you can create by clicking F3 in sale type and then add name as rcm and select specify sales account and then taxation type as reverse charge and region local or central and save the sale type
Step 6 Now after selecting sale type,proceed to add party,itme details and other details and save the sale voucher
Step 7 After saving voucher,in sales invoice print also you can check,it will show reverse charge in header as yes
Note:When RCM in sale invoice is used,it doesnot calculate tax and is only to show sales invoice as rcm invoice as shown in sale invoice print also
We have a jeans manufacturing business. How do we account for raw cotton purchases from farmers in BUSY?
In order to record the purchase of raw cotton from farmers in the BUSY, you can follow these simplified steps:
Step 1: Go to the Transaction Menu and select Purchase. Then, choose the Add Mode.
Step 2: Fill in the necessary information, such as the series, date, voucher number, purchase type, and the name of the supplier (in this case, the farmer) for the purchase voucher.
Step 3: In the item grid, select Raw Cotton from the item dropdown list and enter the quantity and the rate as mentioned in the purchase bill.
Step 4: If there are any additional charges associated with the purchase, like discounts or freight costs, add them in the Bill Sundry grid.
Step 5: Save the voucher. During the saving process, the system may prompt you to enter the supplier's purchase bill number and date. If your voucher number is different from the supplier's bill number, you can update it in this window. Otherwise, you can leave it as it is.
These steps guide you through entering the details of your Raw cotton purchase from farmers into the BUSY.
How do I enter Reverse Charge Entry in BUSY.
For Entering Reverse Charge Entry in BUSY you have to follow the following steps:-
Step 1: Pass An Entry either in the Journal, Payment or purchase voucher by taking GST Nature as
RCM Expense or define taxation type under RCM Expense in case of purchase voucher
respectively.
Step 2: For consolidate RCM entry have to pass an consolidate entry for RCM for this follow
following steps:-
1) Go in Transaction Menu
2) Then click on GST Misc Utilities
3) Then click on Check post consolidate RCM Payable option and define date range Month wise
4) Then Use F4 for post consolidate RCM Payable voucher. Under which Taxes input available
RCM have been debit and taxes output (RCM) is being creadited raising the liablitity.
5) Now Click on Gst Report then Gst Summary under Display Menu and open the report month wise
6) Then use F4 Then here adjust tax input available RCM account to Regular Input by click on
"RCM to Regular tax adjustment option".
7) For adjusting and the Rcm Liability click on Rcm Payment option then it'll start to show accordingly
in GST3B and GSTR2 Report.
Can you transfer me to the BUSY call center for additional support? I made a mistake while passing the RCM entry and now the wrong GST is applied How can I rectify this?
This call connected already in BUSY call center for support, you can ask your query.
You made a mistake while passing the RCM entry and now the wrong GST is applied, to rectify this, you need to follow the below steps:
Step 1: Start by going to the Transaction Menu.
Step 2: From there, pick GST Misc. Utilities and then select Check/Post Consolidated RCM Payable.
Step 3: Decide whether you want to post RCM Payable vouchers on a monthly or daily basis.
Step 4: Specify the date range or month for posting RCM Vouchers and rectify the RCM entry and click OK.
Step 5: Press the F4 button on the report screen to post RCM Payable vouchers.
Step 6: Under the Generate Consolidated RCM Payable Voucher screen, select your Journal Voucher Series and the respective Accounting Master (usually the default master is selected). Then, click the Save button.
Step 7: The system will automatically post the accounts and their RCM payable amounts in the Journal voucher. You only need to save the Journal voucher.
By following these steps, you can successfully post and rectify your RCM entry in BUSY.
Is there any audio coming through from my end? What is the process to enter the RCM voucher in BUSY?
Yes the audio coming from your end
To enter the RCM Voucher in BUSY you need to follow the steps
You can generate RCM voucher from purchase transaction for that you have to follow the steps
1 Go to Purchase transaction from transaction menu and add
2 put the voucher seires date voucher number and select purchase type as RCM Unreg which tax type
should be RCM Unreg
3 select the RCM party master and make sure Item master have the proper tax category selected
4 Fill other details of item quantity rate and amount and save the purchase bill number and date then save
You can also generate RCM voucher from payment or Journal voucher follow the steps to do
1 Go to payment or journal voucher from transaction menu
2 click on add option and fill series date voucher number
3 select the GST nature as RCM Expense and make sure Expense ledger have mentioned the tax rate and
RCM nature selected compulsory
4 then Debit the expense and Credit the cash bank or party
