Frequently Asked
Questions
Find Solutions to Common Issues Related to taxation - rcm data feeding and report
The RCM tax amount is not getting reflected in the RCM payable/receivable sections under GST summary. What should I check?
If the RCM tax amount is not getting reflected in the RCM payable/receivable sections in GST summary report, you should check if the RCM expenses voucher have been correctly booked and if the consolidated RCM payable entry has been posted.
Please follow below steps to post RCM expense and consolidate RCM payble voucher correctly.
Step 1: Create the expense master in BUSY, to create go in Administartion > Maters > Click on Accunt > Add and mention the expense. Specify Tax categogy and Cumpolsory under RCM expense in the expense account.
Step 2: Now select transations menu to post RCM expense vouhcer > Select journal voucher > Click on Add.
Step 3: Sepecify RCM expense under GST nature for booking RCM entry.
Step 4: Debit required Expense and credit the party account.
Step 5: After posting Expense entry, go in transaction > GST misc utilities > Select Check post consolidate RCM payable voucher.
Step 6 : Select monthly or daily basis and open the report and press F4 to post consolidate voucher, Save consolidate voucher in journal.
After posting the RCM consolidate voucher make sure to verify GST summay report to view the data is reflecting correctly in the report.
I am trying to create a sales invoice with reverse charge mechanism (RCM) in BUSY but the RCM tax is not getting calculated automatically. How can I resolve this?
In BUSY if you wants to record sale transaction as rcm then sale type for rcm should be created and when you select sale type as rcm,it doesnot calculate tax in sale voucher and is only to show transaction as rcm ,follow these steps to record sale invoice under rcm
Step 1 Open your company
Step 2 Go to transactions
Step 3 Then select sale voucher and proceed to add
Step 4 Now select series,date voucher number ect.
Step 5 While adding sale voucher,in sale type you have to select sale type as RCM or you can create by clicking F3 in sale type and then add name as rcm and select specify sales account and then taxation type as reverse charge and region local or central and save the sale type
Step 6 Now after selecting sale type,proceed to add party,itme details and other details and save the sale voucher
Step 7 After saving voucher,in sales invoice print also you can check,it will show reverse charge in header as yes
Note:When RCM in sale invoice is used,it doesnot calculate tax and is only to show sales invoice as rcm invoice as shown in sale invoice print also
How do I handle RCM adjustments or corrections in the software? How can I enter my RCM expenses into the software?
To Correct a mistake in RCM entries and enter RCM expenses into BUSY Kindly follow the following Steps:
Step 1: Go to Transactions Menu Click on Journal Voucher option.
Step 2: Under the Payment Voucher click on add. option.
Step 3: Enter Journal Voucher Header details - Select Voucher Series name, date, voucher no.,
Step 4: Select GST Nature as RCM Expense
Step 4: Select debit the RCM account and enter Debit amt.
Step 5: Select credit the party account and enter Credit side amt.
Step 6: Click on Save voucher.
Step 7: If the RCM entry was recorded in a Journal Voucher Go to Transactions Menu Click on Journal Voucher option.
Step 8: Under the Journal Voucher click on modify option and Choose the voucher number you want to modify.
Step 9: Edit the Journal Voucher as necessary to correct the mistake and then save the voucher.
Step 10: If the RCM entry was done using a Purchase Voucher, so Go to Transactions Menu Click on purchase Voucher option and Choose the voucher number you want to modify.
Step 11: Edit Purchase Voucher as necessary to correct the mistake and then save the voucher.
How do I record RCM tax payments to government in BUSY?.
To record RCM (Reverse Charge Mechanism) payment vouchers in BUSY, follow these simplified steps:
Step 1: Go to the Display Menu.
Step 2: Select GST Reports.
Step 3: Choose GST Summary report under GST Summaries Menu.
Step 4: Select the specific period for which you want to record RCM payment vouchers and click OK.
Step 5: In the GST Summary Report, press the F4 key.
Step 6: In the Post Voucher Window, click on the RCM payment button.
Step 7: Under the Generate RCM Payment Voucher screen, select the voucher type you want to use, whether it's a payment voucher or a journal voucher.
Step 8: Choose the voucher series in which you want to generate your RCM voucher.
Step 9: Select the respective account master where you want to credit your RCM payment voucher. Note that the debited RCM account master is usually selected by default, but you can change it if needed.
Step 10: Press the Save button to post the RCM Payment Voucher, and click Save on the respective RCM Payment Voucher, whether it's a journal or payment voucher.
By following these steps, you can efficiently record RCM payment vouchers in BUSY.
How do I take a backup of data in BUSY?.
In BUSY, you have three options for backing up data:
1st option: Daily Backup from Backup Configuration
Go to Administration, then Configuration, and select Backup Configuration.
Choose the data path for daily backups.
Set Y to prompt for backups when closing the company, and it will take daily backups when closing the company.
2nd option: Manual Data Backup
From the Company menu, after closing the company, select the Backup option.
Specify the path for the backup and manually create the backup.
3rd option: Backup using BUSYAgent
Step 1: Download BUSYAgent from the company menu.
Step 2: Install BUSYAgent on the drive where you've installed BUSY.
Step 3: Open BUSYAgent and access General Configuration.
Step 4: Specify the data location (Access or SQL).
Step 5: In Backup Configuration for Local, set the local folder path and define the backup interval.
Step 6: In Backup Configuration for Google Drive, provide your Gmail ID. Authorize the ID by clicking on the tab, ensuring that your Gmail ID is open during the authorization process.
Step 7: Configure the interval for the backup schedule.
Step 8: Save the settings and use the Backup Now tab to check the backup status.
How do i take RCM expenss in BUSY
You can pass RCM entries with purchase voucher entry. Kindly follow the following Steps:
Step 1: Go to transactions Menu click on Purchase voucher option.
Step 2: Under Purchase voucher click on Add.
Step 3: In Purchase voucher header select Series name, date, vch no. type.
Step 4: Select Purchase Type: Local-RCM / UnReg or Service Import-RCM or as required.
Step 5:and will get option for reverse charge: Compulsory or Service Import as required.
Step 6: Enter item details qty & price and general purchase entry details.
Step 7: Save Purchase Vouchers.
Step 8: Go to transction Menu Click on GST Misc. Utlities
Step 9: then Go to Check Post Consolidated RCM Payble Menu select the option Monthly Basis or Daily Basis as requried
Step 10: After Select the Month Click on ok
Step 11: In RCM payble Monthly Basis Windows Use Key F4 for post Consolidate RCM Payble Voucher
Step 12: Select Journal Voucher Series and Voucher Date then Click on Save
Step 13: In Consololidated RCM Payble Journal Voucher Screen Click on Save
Step 14: after Click on Save Click on Generate RCM Invoice No and Click on Save
What is the correct process to first book RCM expenses and then consolidate the voucher?.
You can pass RCM entries with purchase voucher entry. Kindly follow the following Steps:
Step 1: Go to transactions Menu click on Purchase voucher option.
Step 2: Under Purchase voucher click on Add.
Step 3: In Purchase voucher header select Series name, date, vch no. type.
Step 4: Select Purchase Type: Local-RCM / UnReg or Service Import-RCM or as required.
Step 5:and will get option for reverse charge: Compulsory or Service Import as required.
Step 6: Enter item details qty & price and general purchase entry details.
Step 7: Save Purchase Vouchers.
Step 8: Go to transction Menu Click on GST Misc. Utlities
Step 9: then Go to Check Post Consolidated RCM Payble Menu select the option Monthly Basis or Daily Basis as requried
Step 10: After Select the Month Click on ok
Step 11: In RCM payble Monthly Basis Windows Use Key F4 for post Consolidate RCM Payble Voucher
Step 12: Select Journal Voucher Series and Voucher Date then Click on Save
Step 13: In Consololidated RCM Payble Journal Voucher Screen Click on Save
Step 14: after Click on Save Click on Generate RCM Invoice No and Click on Save
Can you guide me in applying GST to RCM expenses in BUSY?.
To apply GST to RCM (Reverse Charge Mechanism) expenses in BUSY, follow these steps:
1: Make sure you have an RCM expense entry that needs to be recorded.
2: In BUSY, go to GST Misc. Utilities.
3: Within GST Misc. Utilities, select Check/Post Consolidated RCM Payable.
4: Choose either Monthly Basis or Daily Basis, depending on your preference.
5: Select the relevant month or date range for which you want to record the RCM payable expenses.
6: You will see the RCM payable monthly/daily basis report.
7: If you wish to post the RCM liability, follow these steps:
A. In the RCM Payable Monthly Basis window, press the F4 key and proceed with the default account masters. Click Save, and confirm if you want to create a consolidated RCM payable voucher. Click Yes.
B. In the reverse charge liability window, find the option to Generate RCM Invoice Number. Click on it to generate the invoice number automatically.
C. Save this voucher to complete the process of consolidating and posting multiple RCM expenses in BUSY on a daily or monthly basis.
What is the process for booking RCM expenses and consolidating them?.
You can pass RCM entries with purchase voucher entry. Kindly follow the following Steps:
Step 1: Go to transactions Menu click on Purchase voucher option.
Step 2: Under Purchase voucher click on Add.
Step 3: In Purchase voucher header select Series name, date, vch no. type.
Step 4: Select Purchase Type: Local-RCM / UnReg or Service Import-RCM or as required.
Step 5:and will get option for reverse charge: Compulsory or Service Import as required.
Step 6: Enter item details qty & price and general purchase entry details.
Step 7: Save Purchase Vouchers.
Step 8: Go to transction Menu Click on GST Misc. Utlities
Step 9: then Go to Check Post Consolidated RCM Payble Menu select the option Monthly Basis or Daily Basis as requried
Step 10: After Select the Month Click on ok
Step 11: In RCM payble Monthly Basis Windows Use Key F4 for post Consolidate RCM Payble Voucher
Step 12: Select Journal Voucher Series and Voucher Date then Click on Save
Step 13: In Consololidated RCM Payble Journal Voucher Screen Click on Save
Step 14: after Click on Save Click on Generate RCM Invoice No and Click on Save
I need to record a sale transaction under reverse charge in BUSY but the software is not allowing me to do so. What could be the reason?
If are not able to record sale transaction under reverse charge,check in sale type if reverse sale type is created or not or user have rights to select sale type for reverse charge,follow these steps to record sale voucher under reverse charge
Step 1 Open your company
Step 2 Go to transactions
Step 3 Then select sale voucher and proceed to add
Step 4 Now select series,date voucher number ect.
Step 5 While adding sale voucher,in sale type you have to select sale type as RCM or you can create by clicking F3 in sale type and then add name as rcm and select specify sales account and then taxation type as reverse charge and region local or central and save the sale type
Step 6 Now after selecting sale type,proceed to add party,itme details and other details and save the sale voucher
Step 7 After saving voucher,in sales invoice print also you can check,it will show reverse charge in header as yes
Note:When RCM in sale invoice is used,it doesnot calculate tax and is only to show sales invoice as rcm invoice as shown in sale invoice print also
