Frequently Asked
Questions

Q: I made a manual journal entry but the TDS amount is not getting picked up. What could be the reason?

If the TDS amount is not getting picked up then follow the below steps. Step 1: Make sure that the TDS feature should be enable in the party master. Step 2: Mention the TDS category in the expense account. Step 3: Book the proper TDS expense entry through journal voucher. DEBIT the expense account and CREDIT the party account and TDS account. When you save the voucher the tds reference will get create and can adjust the reference during the TDS payment. Step 4: When you do the TDS payment, Then DEBIT the tds acccount and CREDIT the bank account. Adjust the tds reference which you have created in while booking the tds entry.

Q: The TDS amount deducted is lower in the report compared to the actual deduction. What could cause this discrepancy?

If the TDS amount dedcuted is lower in the report as compared to the actual deduction. Step 1: For TDS 194Q, Make sure that you have mention the PAN number in the party master. As if we do not mention the PAN number then will get charge by 5 percent rate. Step 2: For TDS Expense, Make sure you have mention the correct payee category in the party master. Step 3: In TDS bill sundry, Make sure that TDS account is correctly tag and the option on which tds will be calculated. Step 4: In TDS Account, Make sure that the correct TDS category should be tag in the tds account master.

Q: I want to deduct TDS from employee salaries in BUSY. What is the process to do this?

If you want to deduct the TDS on employee salary then you need to use the payroll feature of BUSY. Pls follow the below steps. Step 1: Click on Administration Step 2: Then Configuration Step 3: Then Features and Option Step 4: Then Enterprise feature Step 5: Then click on payroll Step 6: Then enable the TDS feature Step 7: Go to the employee master and specify the TDS component in the salary structure Step 8: Then mention the TDS component in the voucher series configuration for the salary voucher type. Step 9: When you pass the salary calculation voucher then TDS also get deduct and show accordingly in the TDS salary report.

Q: I am unable to match my manual TDS entries with auto-calculated TDS. What could be going wrong?

If your manual TDS entries not matching with the auto calculated TDS, Then pls follow the below steps : Step 1: For TDS 194Q, Make sure that you have mention the PAN number in the party master. As if we do not mention the PAN number then will get charge by 5 percent rate. Step 2: For TDS Expense, Make sure you have mention the correct payee category in the party master. Step 3: In TDS bill sundry, Make sure that TDS account is correctly tag and the option on which tds will be calculated. Step 4: In TDS Account, Make sure that the correct TDS category should be tag in the tds account master.

Q: What is the correct way to record doctor's fees payments in BUSY when the right tds category isn't available?

The correct way to record the doctor fee payment in BUSY. Step 1: You have to create the doctor fee account in under indirect expense and tag the tds category of fee for professional services. Step 2: Book the TDS expense entry through payment or journal voucher. DEBIT the doctor fee account and CREDIT the party account and TDS account. When you save the voucher the tds reference will get create and can adjust the refernce during the TDS payment. Step 3: When you do the TDS payment, Then DEBIT the tds acccount and CREDIT the bank account. Adjust the tds reference which you have created in while booking the tds entry.

Q: How can I customize the TDS report to include additional columns like BSR Code and Interest?

You can add the BSR code and Interest rate custom column in the TDS report. Pls Follow the Below Steps for Custom Column in Reports: Step 1: Open the required report and Click on Custom Column Option Step 2: Mention the Format Name Step 3: Click on Add New Column or Add New Row For New Column : Step 1: Mention the Heading, Position ,Data type Field and Alignment as per your need. Step 2: Select the Field Value - Data Field Step 3: Select the Category - Account Master or Inventory Header Step 4: Select the field of Account name and save it Step 5: Then reopen the report with the new format

Q: I am unable to stop billing for parties once their sales exceed a defined limit. The billing continues despite crossing the threshold. What should I do to stop billing after reaching the sales limit?

If you want to stop the billing for the parties when once the defined limit get cross then you can use the credit limit feature in the BUSY. Pls follow the below steps. Step 1: Click on Administration Step 2: Then Configuration Step 3: Then Features and Options Step 4: Then Accounts Step 5: Then enable the credit limit feature and save it Step 6: Open the party account and put the cursor in the account group and press enter then credit limit window get open. Specify the limit as per your requirement in it. Step 7: Then go to the warning alarms option and set the warning for credit limit as Dont Allow.

Q: The TDS deduction warning is not working even after enabling it in the BUSY. What could be the reason and how to resolve it?

The TDS warning will work according to the option given in the warning which are No Action, warning only and Dont Allow. Make sure you have selected the correct option for the warning. No Action Warning : This means if the TDS limit get cross and not apply the TDS then no warning will show. Warning Only : This means that the warning window will popup in the voucher and its depend on you as if you ignore the warning then voucher get saved. Dont Allow : This means if the TDS is applicable in the voucher and you have not applied then voucher will not get saved if the TDS is not applied.

Q: What is the right way to set up and link TDS deduction categories for different types of transactions in the accounting software?

The right way to set up and link the TDS deduction in BUSY, then follow the below steps. Step 1: Make sure the TDS feature is enabled from the GST/VAT option from configuration under Administration. Step 2: The TDS feature should be enable in the party master and set the applicability after limit. Step 3: Mention the PAN number in the party master for calculating the correct TDS value. Step 4: In the TDS bill sundry, the correct tds account should be tag and default value should be zero. Step 5: In the TDS bill sundry, The tds deduction amount should calculate either on net bill amount or taxable amount as per your requirement.

Q: The TDS is getting deducted from the wrong account. How can I ensure it gets deducted from the right account?

To deduct the TDS for the correct account in the voucher, Then pls follow the below steps : Step 1: For TDS 194Q, Make sure that you have mention the PAN number in the party master. As if we do not mention the PAN number then will get charge by 5 percent rate. Step 2: For TDS Expense, Make sure you have mention the correct payee category in the party master. Step 3: In TDS bill sundry, Make sure that TDS account is correctly tag and the option on which tds will be calculated. Step 4: In TDS Account, Make sure that the correct TDS category should be tag in the tds account master.

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Dealer Complaint/Issues

I made a manual journal entry but the TDS amount is not getting picked up. What could be the reason?

If the TDS amount is not getting picked up then follow the below steps.
 Step 1: Make sure that the TDS feature should be enable in the party master. 
 Step 2: Mention the TDS category in the expense account.
 Step 3: Book the proper TDS expense entry through journal voucher. DEBIT the expense account and CREDIT the party account and TDS account.
 When you save the voucher the tds reference will get create and can adjust the reference during the TDS payment.
 Step 4: When you do the TDS payment, Then DEBIT the tds acccount and CREDIT the bank account. Adjust the tds reference which you have created in while booking the tds entry.

The TDS amount deducted is lower in the report compared to the actual deduction. What could cause this discrepancy?

If the TDS amount dedcuted is lower in the report as compared to the actual deduction.
 Step 1: For TDS 194Q, Make sure that you have mention the PAN number in the party master. As if we do not mention the PAN number then will get charge by 5 percent rate. 
 Step 2: For TDS Expense, Make sure you have mention the correct payee category in the party master. 
 Step 3: In TDS bill sundry, Make sure that TDS account is correctly tag and the option on which tds will be calculated. 
 Step 4: In TDS Account, Make sure that the correct TDS category should be tag in the tds account master.

I want to deduct TDS from employee salaries in BUSY. What is the process to do this?

If you want to deduct the TDS on employee salary then you need to use the payroll feature of BUSY.
 Pls follow the below steps.
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Option
 Step 4: Then Enterprise feature
 Step 5: Then click on payroll 
 Step 6: Then enable the TDS feature 
 Step 7: Go to the employee master and specify the TDS component in the salary structure
 Step 8: Then mention the TDS component in the voucher series configuration for the salary voucher type.
 Step 9: When you pass the salary calculation voucher then TDS also get deduct and show accordingly in the TDS salary report.

I am unable to match my manual TDS entries with auto-calculated TDS. What could be going wrong?

If your manual TDS entries not matching with the auto calculated TDS, Then pls follow the below steps :
 Step 1: For TDS 194Q, Make sure that you have mention the PAN number in the party master. As if we do not mention the PAN number then will get charge by 5 percent rate.
 Step 2: For TDS Expense, Make sure you have mention the correct payee category in the party master.
 Step 3: In TDS bill sundry, Make sure that TDS account is correctly tag and the option on which tds will be calculated.
 Step 4: In TDS Account, Make sure that the correct TDS category should be tag in the tds account master.

What is the correct way to record doctor's fees payments in BUSY when the right tds category isn't available?

The correct way to record the doctor fee payment in BUSY.
 Step 1: You have to create the doctor fee account in under indirect expense and tag the tds category of fee for professional services.
 Step 2: Book the TDS expense entry through payment or journal voucher. DEBIT the doctor fee account and CREDIT the party account and TDS account. 
 When you save the voucher the tds reference will get create and can adjust the refernce during the TDS payment. 
 Step 3: When you do the TDS payment, Then DEBIT the tds acccount and CREDIT the bank account. Adjust the tds reference which you have created in while booking the tds entry.

How can I customize the TDS report to include additional columns like BSR Code and Interest?

You can add the BSR code and Interest rate custom column in the TDS report.
 Pls Follow the Below Steps for Custom Column in Reports:
 Step 1: Open the required report and Click on Custom Column Option
 Step 2: Mention the Format Name
 Step 3: Click on Add New Column or Add New Row
 For New Column :
 Step 1: Mention the Heading, Position ,Data type Field and Alignment as per your need.
 Step 2: Select the Field Value - Data Field
 Step 3: Select the Category - Account Master or Inventory Header
 Step 4: Select the field of Account name and save it
 Step 5: Then reopen the report with the new format

I am unable to stop billing for parties once their sales exceed a defined limit. The billing continues despite crossing the threshold. What should I do to stop billing after reaching the sales limit?

If you want to stop the billing for the parties when once the defined limit get cross then you can use the credit limit feature in the BUSY.
 Pls follow the below steps.
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Then Accounts
 Step 5: Then enable the credit limit feature and save it
 Step 6: Open the party account and put the cursor in the account group and press enter then credit limit window get open. Specify the limit as per your requirement in it.
 Step 7: Then go to the warning alarms option and set the warning for credit limit as Dont Allow.

The TDS deduction warning is not working even after enabling it in the BUSY. What could be the reason and how to resolve it?

The TDS warning will work according to the option given in the warning which are No Action, warning only and Dont Allow. Make sure you have selected the correct option for the warning.
 No Action Warning : This means if the TDS limit get cross and not apply the TDS then no warning will show.
 Warning Only : This means that the warning window will popup in the voucher and its depend on you as if you ignore the warning then voucher get saved.
 Dont Allow : This means if the TDS is applicable in the voucher and you have not applied then voucher will not get saved if the TDS is not applied.

What is the right way to set up and link TDS deduction categories for different types of transactions in the accounting software?

The right way to set up and link the TDS deduction in BUSY, then follow the below steps.
 Step 1: Make sure the TDS feature is enabled from the GST/VAT option from configuration under Administration.
 Step 2: The TDS feature should be enable in the party master and set the applicability after limit.
 Step 3: Mention the PAN number in the party master for calculating the correct TDS value.
 Step 4: In the TDS bill sundry, the correct tds account should be tag and default value should be zero.
 Step 5: In the TDS bill sundry, The tds deduction amount should calculate either on net bill amount or taxable amount as per your requirement.

The TDS is getting deducted from the wrong account. How can I ensure it gets deducted from the right account?

To deduct the TDS for the correct account in the voucher, Then pls follow the below steps :
 Step 1: For TDS 194Q, Make sure that you have mention the PAN number in the party master. As if we do not mention the PAN number then will get charge by 5 percent rate.
 Step 2: For TDS Expense, Make sure you have mention the correct payee category in the party master.
 Step 3: In TDS bill sundry, Make sure that TDS account is correctly tag and the option on which tds will be calculated.
 Step 4: In TDS Account, Make sure that the correct TDS category should be tag in the tds account master.

Frequently AskedQuestions