Process of E-way Bill with Multiple Vehicles


    The ‘Update multi-vehicle’ feature for the E-way bill was enabled on June 11th, 2018, delivering the much-needed declaration tool to lessen the efforts of numerous transporters. This option is accessible at the trans-shipment location rather than the supplier’s location.

    It is used to update for transporting a single consignment from the transhipment location in various vehicles. Previously, individual E-way bills had to be generated for each distinct delivery challan for a consignment going in numerous vehicles. Now that there is a multi-vehicle update, the E-way bill can be generated, and the details of the various conveyances may be filled in.

    What is the Multiple Vehicle Option Under the E-way bill?

    A new option has been introduced, requiring the consignment of one e-way bill to be transported in numerous vehicles after being transported to the transhipment location.

    An e-way bill, for instance, needs to be transferred from A to C. Here, the shipment travels from point A to point B via rail or a larger vehicle. Due to the lack of transportation or perhaps because the area is hilly and large vehicles cannot be used, carrying the consignment from point B to point C is not viable. The consignment must be transported in many smaller vehicles in such circumstances.

    Circumstances When the Multiple Vehicle Option Can be Used

    There are two circumstances under which the delivery for a single consignment may need multiple vehicles: 

    1. For a Single Destination: Only one mode of transportation may be available when products must be delivered from site A to location B. Here, it may be possible to carry goods first by a truck, then via train, and finally via smaller trucks. This might happen for various reasons, such as poor terrain, a desire to reduce travel time, or other factors. The location of transhipment will be where the vehicles are changed. This transportation may then be divided into vehicles, and the information pertinent to those vehicles may be updated in the e-way bill generated at the ultimate destination.
    1. For Multiple Destinations: The supplier typically delivers the e-way bill to the transporter’s warehouse, from where it is disseminated via various vehicles to various destinations. However, the e-way bill must be updated with the remaining information on the vehicles after it arrives at the transporter’s warehouse:
      1. Before moving items from a supplier’s factory to a transporter’s warehouse, an e-way bill needs to be generated.
      2. When goods are sent from the transporter’s warehouse for distribution to several locations, multi-vehicle details must be updated. The e-way bill has to be updated with information on all the vehicles utilised for transportation and their final destinations.

    The number of destinations to which the goods are delivered will determine how many groups must be generated on the e-way bill portal.

    Procedure for Generating Multi-Vehicle Under E-way bill

    Below is the procedure for generating multi-vehicle under the e-way bill:

    Step 1: Log in to the e-way bill portal and choose the “Change to multiple vehicle” option under the Menu option. Click “Go” after entering the e-way bill number for which multiple vehicle information is needed.

    Step 2: Make a group to enter information about transportation, such as the destination and mode of transport (road, air, rail, water).

    Step 3: Choose ‘Yes’ under the question ‘do you wish to move goods in multiple vehicles?’

    Step 4: Enter the information for the starting point (“From Place”) and the ending point (“To Place”). Enter the original consignment’s “Total Quantity” and its “Unit” measurement as shown on the invoice. Enter the “Remarks” for group creation to update the details of numerous cars in the e-way bill after selecting the “Reason” for using the multi-vehicle option, such as transhipment or carrying products in smaller vehicles.

    Step 5: Click “Go” after entering the e-way bill number. The formed groups will appear in the drop-down menu, where they can be chosen to change the vehicle details.

    Step 6: The groups will be stored after this information is submitted. Once the items arrive at the transhipment location, vehicle information can be updated for each grouping.

    Step 7: Change the option for ‘Change to multiple vehicle’ in Part B of the e-way bill. Update all previously created groups with the destination groups. Part B of groups for each destination must be modified separately for multiple destinations.

    Step 8: Enter the transporter document number and the quantity of goods transported in the vehicle’s Part-B details for each chosen group.

    Step 9: Submit the modifications after amending the e-way bill with multiple vehicle details. The Part-A and Part-B of the e-way bill will display on the screen after the changes have been generated. Ensure the phrase ‘Multi-Vehicle’ appears in the ‘Valid Until’ section of the e-way bill.

    You can print this e-way bill by selecting “Print” or “Detailed Print” to print a more in-depth version.

    Use Busy Accounting Software to quickly and accurately generate e-way bills as well as to perform several other e-way bill-related activities, such as monitoring the e-way bill validity, rejecting e-way bills generated by others on your GSTIN, cancelling, and managing all e-way bills at one place and with little effort on your part. For businesses to handle e-way bills produced all over India, our software also offers branch-level access control with a user-friendly activity dashboard.

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