Frequently Asked
Questions
Find Solutions to Common Issues Related to accounting-reports - account books
The data in my BUSY reports appears incomplete What could be the reason for this
Your BUSY reports may show incomplete data due to various factors. Some of them are:
1. You have selected the wrong date range for the report. You can change the date range by pressing F2 and can enter the starting and ending date.
2. You have applied the wrong filter for the report. You can change the filter by clicking on Filter in the report’s header part.
3. You have not recorded the transactions properly.
4. You have some incomplete vouchers in your data. You can view them from the Housekeeping menu.
Please note take latest backup of your data before make any changes.
How can I add a custom column for an item in sales regsiter?
To add item column through custom column in sales register, follow these steps:
Step 1: Go to display section then click on account book
Step 2: Choose the account register (standard) then click on sales register
Step 3: Select all sales type, all party, specify date range and open the report.
Step 4: Click on custom column then specify format name
Step 5: click on add new col. then mention heading, postion and data type.
Step 6: Select Inventory Vouchers(Body) in category then click on field.
Step 7: Select ITEM_NAME field and save the field then save the forma.
Step 8: Reopen the report with created format.
Can we see bills of past financial year in BUSY?
Yes if previous financial year is exist in your company database in that case you can see the ledger report to view the entries of previous financial year by following these steps:
Step 1: Press the shortcut key ALT+L or Go to display menu
Step 2: Click on account books
Step 3: Click on account ledger
Step 4: Click on account wise and select format name and select account to be shown as one,group or all as required
Step 5: Afterwards specify the date range from starting financial year to current financial year
Step 6: Then click on ok button and generate the report
How do I make a custom report for sales?
To make a custom report for sales in BUSY Accounting software, follow these steps:
Step 1: Go to display section then click on account book
Step 2: Choose the account register standard then click on sales register
Step 3: Select all sales type, all party, specify date range and open the report.
Step 4: Click on custom column then specify format name
Step 5: click on add new col. then mention heading, postion and data type.
Step 6: Select the category then click on field.
Step 7: Select the required field and save the field then save the format.
Step 8: Reopen the report with created format.
What are the reporting capabilities in BUSY? Can I customize reports?
BUSY includes almost each and every report which is required to view accounting statements of a company. Reports section is available in Display menu of BUSY.
Like:
Final result:Balance sheet, Profit and loss
Trail balance
Accounting Books
Inventory Books
Ledgers
Outstanding Analysis
Stock Status
Interest Calculation
GST reports
MIS reports
Sales/Purchases Analysis etc.
Customization in report is available for an extend within the BUSY, to apply customization follow below steps:
Step 1: Open report in which you want to add any additional value
Step 2: Click on custom column option, available for standard model only
Step 3: Add format and configure new columns and rows
Step 4: To view effect reload report with newly added format
What all statutory payroll reports are available in BUSY?
In BUSY, the following statutory payroll reports are available:
Form 16: This report provides details of the salary paid to employees and the tax deducted at source TDS for a specific financial year.
Form 24Q: This report is used for filing quarterly TDS returns with the Income Tax Department. It contains details of TDS deducted and paid to employees.
ESI Challan: This report is used for making monthly contributions to the Employees' State Insurance ESI scheme. It includes details of the employees and the amount to be paid.
Additionally, you can also generate the PF return and ESI return.
How can I add custom columns like CGST SGST etc in the exported Excel file from BUSY
Open the report where you want to add custom column of CGST, SGST and IGST.
Add the custom column from below steps then export it.
Pls Follow the Below Steps for Custom Column in Reports:
Step 1: Click on Custom Column Option
Step 2: Mention the Format Name
Step 3: Click on Add New Column
For New Column :
Step 1: Mention the Heading, Position ,Data type Field and Alignment as per your need.
Step 2: Select the Field Value - Data field , Formula Based and SQL Query
Step 3: Select the Category and required field.
For More Customization as per your requirement can contact to Channel Partner.
How do I add column of GST nature in journal voucher list?
To add column of GST nature in journal voucher list, follow the below steps:
Step 1: Open the journal voucher list then click on custom column option available in the report’s header part.
Step 2: Create a format name and click on add new column. enter the details such as heading, position, data type, etc. for the new column.
Step 3: Select a category and click on fields. Search for the gst nature field and select it then save your changes.
Step 4: Reopen the report with the format name that you created. You will see your new column with the appropriate data.
The opening balance is showing in the new month even though it was zero in the previous month. Why is this happening and how can I resolve it?
If it is showing opening balance in the new month even though it was zero in
the previous month then please follow the given steps
Step 1: Open the previous financial year then go to Housekeeping menu.
Step 2: Then update master balance then OK.
Step 3: Then go to administration menu then change financial year then
select next financialy year
Step 4: Then click on yes for carry balances then new & change master then
start.
Step 5: Now you opening balance must match with your closing balance of
previous mont.
Some of my data seems to be missing in the reports created in BUSY. Why is this happening and how can I ensure complete data is showing?
If created data seems missing in reports and want to ensure it then follow the steps
1 Go to the Display menu and click on checklist and click on voucher numbering reports
then click on cancelled voucher number and select voucher and date range to check which voucher
is cancelled or click on missing voucher number to check missing voucher number details
2 it could be possible that the voucher is not saved properly so go to house keeping menu and click
on check incomplete voucher details to check which voucher is incompleted