Frequently Asked Questions

If your invoices not auto-updated in book you need to check the following mentioned points:
1. Open the voucher and check the accounting effect , in which account it reflect
2. Check the tagging if it tag in different account then will reflect in that account ledger
3. To check the tagging Go to Item Master and look for the option Specify account for sales if there is any account tagged then change that and 
4. Save the changes and then resave the voucher and that will reflect in Account ledger
5. Check the Groups defined in items and expense

To use the multiple filter option in sale register in BUSY, follow below steps:
Step 1: Go to Display menu and then click on gst reports option 
Step 2: Then select gst registers option and then sale register option after that select required details with starting date and ending date and then press ok to view report 
Step 3: Now press F7 short cut key and select the filter option as multiple filter. Then choose the filter criteria in configure multiple filter window according to your preference, then press save and apply it by pressing filter option.

To correct an opening balance error in BUSY, you can follow these steps:
1. Go to the Administration 
2. Masters
3. Account then modify
2. Choose the ledger account for which you want to correct the opening balance.
3. Click on the "Opening Balance" options
4. Make the necessary changes to the opening balance amount.
5. Save the changes and exit the ledger.
Please note that correcting the opening balance may impact the overall financial statements. Another important point to note is that you cannot alter the existing year opening balance of a party if you have multiple financial years' in BUSY data.

There two types on register in BUSY account register and inventory Register 
 To find the Account register in BUSY you should follow the steps 
 Step1 Open the company and go to Display menu 
 Step2 Click on account books and click on account register standard 
 Step3 select the register you want to open 
 To find the inventory register in BUSY you should follow the steps 
 Step1 Go to display menu and click on Inventory books 
 Step2 Click on inventory register standard 
 Step3 select the register you want to open

If you want to generate sales report in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab and click on Account Books.
Step 2: Select Account Registers(Standard) and choose Sales Register, You can filter the report by All Sale Type or One Sale Type.
Step 3: Enter the date range and open the report and can view your sales data.
You can also view other sales report such as Sales Analysis Inventory Sales Register etc to analys your data under the display menu.

To find a daily or date-wise summary of the total amount spent on a particular party/vendor for purchases, you can follow these steps: 
Step 1: Go to the Display menu, click on Account Books, and select Account Registers Standard. 
Step 2: Select Purchase Register. A window will appear for selecting the purchase register to be shown. Choose one party. 
Step 3: Enter the particular party/vendor name in the Select Party section and specify the date range to view the daily summary. 
Step 4: Click on OK or press F2, and the report will generate successfully

To view ledger details for parties you have paid or received payments from in BUSY, follow these steps:
1. Open BUSY.
2. Go to the Display and then Account Books menu.
3. Select Account Ledger Report Option.
4. Select Account-Wise Option under Account Ledger.
5. Select Your Preferable Ledger dispaly format like Standard,T-Format,MultiCurrency etc.
7. Select One Account,Group of Accounts,All Accounts or Selected Accounts as per your Requirement.
6. Select Report Filers as per your requirement and Execute Ledger Report.
Note: For Single/One Party Ledger you can Press Alt/Ctrl + L from any Screen to direct Open Ledger Report Screen for One Account.

If your party-wise outstanding in BUSY is not accurate, you may need to check several settings to fix this issue:
 Step 1: Double-check that you've recorded all transactions correctly, including sales, purchases, and payments.
 Step 2: Make sure that credit and debit notes are properly accounted for. 
 Step 3: Verify that the payment terms for each party are correctly set up. 
 Step 4: Regularly reconcile your accounts to ensure that all transactions 
 Step 5: Use aging reports to track outstanding balances for different time periods (e.g., 30 days, 60 days, 90 days).

F5 Shortcut key will work to apply summary in any report.
To summarise the journal register as per GST nature mentioned in invoice follow the below steps:
 
Step 1: Go to display > Account book >Account Register (Standard)>Journal register
Step 2: Specify `Y` to show GST nature field , report will appear with GST nature data.
Step 3: For summarising the report , press F5 and select the field-GST nature or any field on which you are required to summarise the report. After summarising , the report will display a combined record of selected fields (GST nature).

To fix reporting issues where payment modes aren't captured correctly in BUSY, you should follow these steps:
 1. Check the payment voucher entries to ensure that the correct payment mode is selected.
 2. Verify that the payment mode is linked to the appropriate ledger account.
 3. Review the report settings to ensure that the payment mode column is included in the report.
 4. If the issue persists, try regenerating the report after making any necessary corrections to the payment voucher entries.
 5. If the problem still persists, contact BUSY support for further assistance.