Frequently Asked
Questions
Find Solutions to Common Issues Related to accounting-reports - bank reconciliation
What is the process for clearing uncleared bank entries from the previous financial year
The following steps will guide you through the process of clearing uncleared bank entries from the previous financial year in BUSY software.
Step 1: Open the company in BUSY.
Step 2: Go to 'Administration', then select change Financial Year option.
Step 3: Carry Bank Reconciliation entries to desire financial year. & click on start button to proceed.
Step 4: Then switch financial option by pressing 'F11' Key or you can select desire financial year from change financial option.
Step 5: Go to 'Display', 'Bank Reconciliation', then Select 'Show Uncleared Entries'
Step 6: Select desire Bank Account name, select date range & press 'Ok' button to open that report.
Step 7: You will get a new window, here you have to reconcile your voucher entries.
Step 8: Select the appropriate entries according to the bank statement and press the 'F4' key to clear the entry. If a voucher has multiple rows of accounting entries and you want to clear them in bulk, you can select 'Clear Full Voucher' as 'Y'."
Step 9: You can also select multiple entries and clear all of them at once through 'F4' Key.
I think there is an issue with how BUSY handled my account data roll over from last year What can I do to fix incorrect opening balances
If you believe there is an issue with how BUSY handled your account data roll over from the previous year, specifically with incorrect opening balances, you should take steps to address and correct the problem. Here's a systematic approach to fix incorrect opening balances in BUSY:
Step 1 :Start by thoroughly reviewing the opening balances that were carried over from the previous year.
Step 2 :For bank accounts, compare the opening balance in BUSY with your actual bank statements for the beginning of the year.
Step 3 :Trace back through your accounting records to identify any transactions that may have affected the opening balances.
Step 4 :If you find data entry errors that contributed to the incorrect opening balances, correct them.
Step 5 :In BUSY, you should have the ability to adjust opening balances. Make the necessary adjustments to bring the opening balances in line with the corrected figures.
Step 6 :Before making significant changes to your accounting data, create backups or snapshots of your existing data. This allows you to restore your data in case you encounter issues while making corrections.
I am getting error messages when trying to reconcile bank statements in BUSY. What should I do?
If you are getting an error while reconcile your bank statement in BUSY then follow the steps.
Ensure that your bank entries have been accurately recorded in the software and have taken a backup of the
BUSY working data.
Step 1. Go to House-keeping menu then click on check incomplete vouchers.
Step 2. Then Click on you can proceed as i have the latest backup option and click on OK button.
Step 3. Now press Ok button to start the process of checking Incomplete vouchers.
Step 4. If you have found incomplete vouchers then rectify the same and again reconcile your bank.
Step 5. If not found then click on Re-Index Database under the Housekeeping menu.
Step 6. Then Click on you can proceed as i have the latest backup option and click on OK button.
Step 7. Now press Ok button to start the process Reindex Database.
Step 8. If still you are getting the error then share your latest working backup or data to our support at support@busy.in
The bank reconciliation process in BUSY is not matching actual bank statements. How can I troubleshoot and correct issues?
To troubleshoot and correct the bank reconciliation statements You can follow the steps.
Step 1. Open bank reconciliation statements in short date range it will help you to findout the mis match
Step 2. Findout the mis match
Now You need to check the uncleared entries.
Step 1. IN bank reconciliation Option you will get the option of show uncleared entries click
Step 2. Select bank then open the report
Step 3. Now you need to check the entry one by one and cleared it
Step 4. Select the entry which you want to clear
Step 5. Press function key f four then an window will appear
Step 6. Then press y To cleared the entry and mention the clearing date
Also you can check the bank ledger
1. Ensure that there is no dulicate entry
2. The entries is correct, if not then update it
Now check the bank reconciliation statement
I entered all my bank transactions into BUSY but the balance brought forward amount is not showing up How can I fix this
There are different types of accounting errors that can affect the accuracy of your entries and balances in BUSY. Some of these errors are easy to detect and correct. Here are some steps you can take to identify and fix incorrect entries and balances in BUSY:
Step 1: Review your Trial Balance report regularly. This report shows the ending debit or credit balance for every account in your general ledger. The sum of debit and credit balances should be equal. If balance not show proper then check in short range and find on which account's entries have an error or mistake.
Step 2: Check your P&L and Balance sheet regularly, if found any balance mismatch then run "Update Master Balancefrom the Housekeeping Menu. Before doing this take the latest backup of your data.
Step 3 :If the balance brought forward amount is not showing up in BUSY after entering all bank transactions, you may need to check the settings and ensure that the transactions are entered correctly.
How do I link my bank account to BUSY for auto-reconciliation?
Currently, BUSY does not have any default option to integrate with your Banks for auto reconciliation. However, you can contact your authorized channel partner and ask them for a customized solution. They will be able to assist you with your specific needs and preferences.
Further, you can manual reconcile your bank enteries with statement by using the Bank Reconcliation feature in BUSY.
To do this, can follow these steps:
Step 1: First turn on the Bank Reconciliation feature by going to Administration menu,
Step 2: Then click on Configurations and select Features / Options.
Step 3: Select Accounts tab then check the box next to Bank Reconciliation and save.
Step 4: Next, go to Display menu and click on Bank Reconciliation option.
Step 5: Choose Show Uncleared Entries and select the Bank Account.
Step 6: Enter the date range and open the report.
Step 7: To clear an entry press F4 on your keyboard to open the clearing window enter the clearing date as per the statement and click on the OK button.
. How can I track and manage reconciled bills in BUSY?
To efficiently reconcile your bank accounts and manage petty cash in BUSY, .
Step 1 : start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Step 2: Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period.
Step 3 : Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction.
Step 4 : The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates.
Step 5 : Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation .
Step 6 :Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.
How to reconcile accounts in BUSY?
To efficiently reconcile your bank accounts and manage petty cash in BUSY, .
Step 1 : start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Step 2: Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period.
Step 3 : Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction.
Step 4 : The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates.
Step 5 : Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation .
Step 6 :Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.
How do I reconcile my bank statements with the software records?
If you Want To reconcile Your bank statements with the data in BUSY Follow These Steps:-
1.Open BUSY Software.
2.Then click on Company menu and Open the company.
3.Then Go to Administration & Select configuration.
4.In configuration Select Features & Option Menu.
5.Then Go to Accounts & in Bottom Option Shows Bank Reconciliation. Tick on this option & Save.
6.Then Go to Display menu.
7.Select the Bank reconciliation.
8.Then Four Option Appear Show All Entries, Show Uncleared Entries, Show Cleared Entries & Reconcilation Statement.
9.If You Want To Comapre Your bank statement With BUSY bank entries.
10.Click on Show uncleared entries Then select bank & date range & open The Report.
11.If you Want To clear The entries Press F4.
12.Then Y on Clear Full Voucher & Enter Clearing date.
13.If You Want to Check Your Clearing entries.
14.Click on Show Cleared Entries.
How do I reconcile my bank statements with BUSY?
If you Want To reconcile Your bank statements with the data in BUSY Follow These Steps:-
1.Open BUSY Software.
2.Then click on Company menu and Open the company.
3.Then Go to Administration & Select configuration.
4.In configuration Select Features & Option Menu.
5.Then Go to Accounts & in Bottom Option Shows Bank Reconciliation. Tick on this option & Save.
6.Then Go to Display menu.
7.Select the Bank reconciliation.
8.Then Four Option Appear Show All Entries, Show Uncleared Entries, Show Cleared Entries & Reconcilation Statement.
9.If You Want To Comapre Your bank statement With BUSY bank entries.
10.Click on Show uncleared entries Then select bank & date range & open The Report.
11.If you Want To clear The entries Press F4.
12.Then Y on Clear Full Voucher & Enter Clearing date.
13.If You Want to Check Your Clearing entries.
14.Click on Show Cleared Entries.
