Frequently Asked
Questions
Find Solutions to Common Issues Related to accounting-reports - outstanding analysis
The Outstanding Analysis report is showing the adjustment amount in minus. What does it indicate if the adjustment amount is negative?
A negative adjustment amount in the outstanding analysis report indicates that you have to pay amount or give service to your party or in other ward, payment and purchase reference details appear with negative reference amount in the bills, similarly in the receipt and Sales reference details appear in the bills. Payable report indicates that you have to receive a that amount or service from a party of negative amount referance.
I need help clearing account references. What is the bulk reference clear utility and how does it work?
To clear bill references of accounts in bulk, you need to follow these steps:
Step 1: Go to Administration then click on Utilities.
Step 2: Select Reference Management and click on Clear References.
Step 3: Select Bill wise References and can select either All Accounts, Group of Accounts or One Account.
Step 4: Press Ok to run the process and wait till the process will complete.
Note: Take backup of your data before running this process.
How do I modify on account entries and check the closing balance in the previous year?
To modify on account entries in BUSY, you need to follow these steps:
Step 1: Open your company then go to Display menu.
Step 2: Selec Outstanding Analysis then select On Account Entries.
Step 3: Enter the date range and if you found any entry there, you can open it and modify.
To check the closing balance in the previous year, you can check the account ledger by press ALT+L and see the balance.
How do I correct or modify a salesreceipt voucher in BUSY after saving it
To edit a invoice in BUSY Software for the desired company, follow these steps:
Open the BUSY Software and select the relevant company.
Go to 'Transaction' then 'Sales or receipt' then 'Modify.'
Enter the sales invoice date, invoice number, and supplier details.
Provide item details, including descriptions, quantities, prices, and GST information.
Ensure that all details are accurately entered to ensure correct calculation of the total amount and save the voucher to take reflect in data
How do I reconcile my accounts receivable in BUSY when payments come in?
To reconcile the accounts receivable and the payment receive from the customer then check the outstanding report according to the bill reference wise in BUSY.
Step 1: Click on Display
Step 2: Then Outstading analysis
Step 3: Then Bills Receivable
Step 4: Then select the required account master and group of account and enable the option show adjustment details.
Here you can see the account bill reference wise whose bill reference amount is pending or zero.
How do I record a bounced or reversed check in BUSY
To record a bounced or reversed check in BUSY, you can follow these steps:
1. Go to the Banking menu and select Bank Reconciliation.
2. Choose the bank account for which the check was bounced or reversed.
3. Click on the Receipt Voucher Entry button.
4. Enter the details of the bounced or reversed check, such as the check number, date, and amount.
5. Save the entry.
This will record the bounced or reversed check in BUSY.
How do I get the outstanding amount report of my customer?
If you want to view Amount Receivables in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab and click on Outstanding Analysis.
Step 2: Choose the "Amount Receivable". You can filter the report by All Accounts, Group of Accounts or Selected Accounts.
Step 3: Enter the end date for tracking the outstanding amount and open the report.
How to manage employees and payroll functions?
To manage employees and payroll functions in BUSY, you need to enable the Payroll feature from enterprises to create employee profiles in the software's master section. Then, configure the payroll settings and salary components for each employee. You can also enter bank details for salary payments. Once set up, you can process monthly payroll, generate salary slips, and manage deductions, allowances, and reimbursements. BUSY also provides various reports related to payroll.
Is there a way to see the remaining details of a receipt after presenting it to a party, like the number of bills pending?
Yes, in BUSY Accounting software, you can see the remaining details of a receipt, including the number of bills pending, foolow the steps below:
Step 1: Go to display
Step 2: Now select outstanding analysis
Step 3: Select bills receivable then click on one party option
Step 4: Select party name then select all included clear in entries to be included option
Step 5: Mention yes in show adjustment details then open report
How can I get help reconciling discrepancies between reports or ledger balances? Is there troubleshooting documentation?
To reconcile discrepencies between reports and ledger balances you have to
follow the steps
1 go to display menu and click on outstanding analysis
2 click on on account entries
3 select all accounts and date range
4 here you will see the entries which was not adjust properly
due to the reference adjustment issue there were show discripencies between ledger and reports
5 adjust the entries accordingly and save