Frequently Asked
Questions

Q: What should I do if the batch number of an item is not showing up in the next financial year?

If batch number of an item is not showing up in the next financial year then might be that batch number has expired or have negative stock. To carry the expired and negative batches stock also to next financial year, you need to follow these steps: Step 1: Open your company then go to administration menu. Step 2: Select the configuration then features and options. Step 3: Click on Inventory tab and the configure button of the batch-wise details feature. Step 4: Untick the disallow carrying negative stock batches to next year and disallow carrying expired batches to next financial year then OK.

Q: Is there a way to maintain data from the previous year in BUSY?

Yes, it is possible to maintain data from the previous year in BUSY. Here are the steps you need to follow: Step 1: Go to the Company menu and select the Create Company option. Create a new company with the previous year's financial year. Step 2: If you are already using an existing company that has started from the current year, you cannot go backwards. In this case, you need to create a new company for the previous year, maintain the previous year's data in it, and then create a new financial year for the current year in the same company.

Q: It is possible to pass an entry in the middle of accounting period using BUSY Accounting Software?

Yes, you can pass a entry in the middle of any year of a accounting period using BUSY after that you need to update the new changes in the current year for that please follow below steps: Step 1: After finalization of Balance Sheet in relevant previous year go to Administration tab. Step 2: Then last option of that tab change financial year. Select relevant year Step 3: A dialogue box appear Carry Balance All Masters, New and change master. Select All master process will start updating balance in next financial year Note: Please take backup first before doing any process

Q: How do we transfer the stock of previous year to next year in BUSY?

To transfer th stock of previous year to next year in BUSY, follow these steps: Step 1: Take the latest backup of your data. Step 2: Go to administration section then click on master menu Step 3: Choose the account then click on modify. Step 4: Now, access the stock account in modify mode and resave the master. Step 5: Next, Go to administration section then click on change financial year option. Step 6: Select the current financial year then select yes for carry forward the balances. Step 7: Next, Click on new and change master then click on start tab and complete the process.

Q: I am unable to see my opening credit balance in the new financial year. What should I do to resolve this?

First check account closing balance in previous year If balance show in previous year but not show in current year please follow these steps: 1. Take backup of your data 2. Then Go in previous year through f11 shortcut key 3. Then Go in administration then go in change financial year 4. Then click on current year 5. Then click yes on carry forward balances 6. Then click on New & changed master Note- If account group is expense or income then balance will not carried forward in next year.

Q: How can i delete the source company after split the financial year in BUSY?

To delete the source company after split the financial year in BUSY, follow these steps: Step 1: Take the latest backup of your data. Step 2: Open BUSY then click on split financial year option. Step 3: Select the required company and specify the admin login credentials. Step 4: Select Financial year for splitting then tick on after splitting delete above financial year from source company and click on split option. Note- To split the middle financial year of company in BUSY, you need to take the backup of company for particular financial year and restore the same with overwrite no option.

Q: Why is the opening balance not showing in the next financial year?

If the opening balances not showing in the next financial year then follow the below steps: Step 1: Open company and press F11 to switch into the last financial year. Step 2: Then click on Housekeeping menu and click on update master balances and press ok button to run the process. Step 3: After completion of Update master balances then click on administration menu and click on change financial year. Step 4: Then click on current financial year and press yes button to carry the balances. Step 6: Then click on all master and click on start button to proceed the process.

Q: Can I split the mid financial year of a company?

Yes, you can split mid financial year of a company in BUSY, by following these steps: Step 1: Open BUSY application go to company menu and select backup data option. Step 2: Select company from which you want to split financial year. Step 3: Enter username and password if required, in right side define the folder path where you want to take backup. Step 4: Select the financial year which you need to split and click on ok button. Step 5: After that go to restore data option, select the backup folder and click on ok button with overwrite option as no.

Q: How to carry forward the balances to next year?

When you create a new financial year in company, the balances will be carry forward to next year. To create a new financial year, you need to follow these steps: Step 1: Go to administration menu then click on change financial year Step 2: Then click on New year from and select ok to create new year. Step 3: Click on start button to start the process and check after complete it. Step 4: After completing it you will get an pop up of Financial year changed successfully then click on Ok button to auto switch in the new year.

Q: How to change financial years in BUSY, both desktop and mobile apps?

To change the financial year in the BUSY mobile app, you can go to Step 1 : open BUSY mobile app Step 2 : go to settings section of the app. Step 3 : Look for an option that allows you to select or change the financial year. Step 4 : Follow the prompts or instructions provided to make the necessary changes. To change the financial year in the BUSY, you can go to Step 1: take backup of your company Step 1 : click on administration Step 2 : change financial year Step 3 : switch to the desired financial year

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What should I do if the batch number of an item is not showing up in the next financial year?

If batch number of an item is not showing up in the next financial year then might be that batch number has expired or have negative stock. 
To carry the expired and negative batches stock also to next financial year, you need to follow these steps:
Step 1: Open your company then go to administration menu.
Step 2: Select the configuration then features and options.
Step 3: Click on Inventory tab and the configure button of the batch-wise details feature.
Step 4: Untick the disallow carrying negative stock batches to next year and disallow carrying expired batches to next financial year then OK.

Is there a way to maintain data from the previous year in BUSY?

Yes, it is possible to maintain data from the previous year in BUSY. Here are the steps you need to follow:
Step 1: Go to the Company menu and select the Create Company option. Create a new company with the previous year's financial year.
Step 2: If you are already using an existing company that has started from the current year, you cannot go backwards. In this case, you need to create a new company for the previous year, maintain the previous year's data in it, and then create a new financial year for the current year in the same company.

It is possible to pass an entry in the middle of accounting period using BUSY Accounting Software?

Yes, you can pass a entry in the middle of any year of a accounting period using BUSY after that you need to update the new changes in the current year for that please follow below steps: 
Step 1: After finalization of Balance Sheet in relevant previous year go to Administration tab.
Step 2: Then last option of that tab change financial year. Select relevant year
Step 3: A dialogue box appear Carry Balance All Masters, New and change master. Select All master process will start updating balance in next financial year
Note: Please take backup first before doing any process

How do we transfer the stock of previous year to next year in BUSY?

To transfer th stock of previous year to next year in BUSY, follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Go to administration section then click on master menu
Step 3: Choose the account then click on modify.
Step 4: Now, access the stock account in modify mode and resave the master.
Step 5: Next, Go to administration section then click on change financial year option.
Step 6: Select the current financial year then select yes for carry forward the balances.
Step 7: Next, Click on new and change master then click on start tab and complete the process.

I am unable to see my opening credit balance in the new financial year. What should I do to resolve this?

First check account closing balance in previous year If balance show in previous year but not show in current year please follow these steps: 
 1. Take backup of your data 
 2. Then Go in previous year through f11 shortcut key 
 3. Then Go in administration then go in change financial year 
 4. Then click on current year 
 5. Then click yes on carry forward balances 
 6. Then click on New & changed master 
 Note- If account group is expense or income then balance will not carried forward in next year.

How can i delete the source company after split the financial year in BUSY?

To delete the source company after split the financial year in BUSY, follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Open BUSY then click on split financial year option.
Step 3: Select the required company and specify the admin login credentials.
Step 4: Select Financial year for splitting then tick on after splitting delete above financial year from source company and click on split option.
Note- To split the middle financial year of company in BUSY, you need to take the backup of company for particular financial year and restore the same with overwrite no option.

Why is the opening balance not showing in the next financial year?

If the opening balances not showing in the next financial year then follow the below steps:
Step 1: Open company and press F11 to switch into the last financial year.
Step 2: Then click on Housekeeping menu and click on update master balances and press ok button to run the process.
Step 3: After completion of Update master balances then click on administration menu and click on change financial year.
Step 4: Then click on current financial year and press yes button to carry the balances.
Step 6: Then click on all master and click on start button to proceed the process.

Can I split the mid financial year of a company?

Yes, you can split mid financial year of a company in BUSY, by following these steps:
Step 1: Open BUSY application go to company menu and select backup data option.
Step 2: Select company from which you want to split financial year.
Step 3: Enter username and password if required, in right side define the folder path where you want to take backup.
Step 4: Select the financial year which you need to split and click on ok button.
Step 5: After that go to restore data option, select the backup folder and click on ok button with overwrite option as no.

How to carry forward the balances to next year?

When you create a new financial year in company, the balances will be carry forward to next year. To create a new financial year, you need to follow these steps:
Step 1: Go to administration menu then click on change financial year 
Step 2: Then click on New year from and select ok to create new year.
Step 3: Click on start button to start the process and check after complete it.
Step 4: After completing it you will get an pop up of Financial year changed successfully then click on Ok button to auto switch in the new year.

How to change financial years in BUSY, both desktop and mobile apps?

To change the financial year in the BUSY mobile app, you can go to 
Step 1 : open BUSY mobile app
Step 2 : go to settings section of the app.
Step 3 : Look for an option that allows you to select or change the financial year. 
Step 4 : Follow the prompts or instructions provided to make the necessary changes.
To change the financial year in the BUSY, you can go to
Step 1: take backup of your company 
Step 1 : click on administration
Step 2 : change financial year
Step 3 : switch to the desired financial year

Frequently AskedQuestions