Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - change fy
Why am I seeing pending entries from the previous financial year in my current year books in BUSY? How can I clear them?
If you are seeing pending entries from previous financial year in your current financial year books in BUSY, you are seeing this entry because you don’t have cleared that entries in last financial year and you have carry that data while changing financial year. To clear pending entries from the previous financial year in BUSY, you need to go to the previous financial year and make an adjustment entry for the pending amount. Once the adjustment entry is made, the pending amount will be cleared.
After cleared all entries carry financial year data to next financial year.
Step 1: Go to Administration Menu.
Step 2: Click on change financial year option.
Step 3: choose F.Y. which you want to carry FY.
Step 4: Balances to be carried for click on new & changed masters.
Step 5: Click on Start and after Finish process again check current financial year books in BUSY.
Do I need to update All Master if there are changes in the opening and closing balance of parties?
If you have made changes in the opening and closing balances of parties then you have to carry forward all master for change financial year. To carry forwar the year please follow the below steps.
Step 1: Open company then press F11 to switch the last financial year.
Step 1: Go to the House keeping menu and then select the Update master balance Option.
Step 2: And then click on the ok button to start the process and wait till complete it.
Step 3: After completion of Update master balance process . you need to carry forward balance to next financial year.
Step 4: Go to Administration menu then click on change financial year option.
Step 5: Then Select the relevant year as current year.
Step 6: A dialogue box appear Carry Balance All Masters, New and change master. Select All master process will start updating balance in next financial year.
I need to update opening balances of accounts in next financial year which is carry forward from the previous year.
If you need to update opening balance of accounts in next financial year which is carry forward from the previous year, you need to split the current financial year by using these steps:
Step 1: Close your company and take backup of it.
Step 2: Select split financial year option under the company menu.
Step 3: Select the company which you want to split and enter the super or admin username and password.
Step 4: Tick on the current financial year then click on the split button.
Step 5: A seperate company will be created of current financial year in the list of companies.
Step 6: Open the splited company then go to administration menu and click on account.
Step 7: Click on modify and select that account of which opening balance you want to update.
Step 8: After opening modify the opening balance in the relevant field then save.
How do I move the balance forward to the next financial year in BUSY?
When creating a new financial year in BUSY, the balances from the previous year are automatically
carried forward to the next year. However, if the balances are not updated properly after creating
the next financial year, you can follow the steps given below:
Step 1: First, take a backup of your company from the backup data option.
Step 2: Then, open the company and go to the previous year by using F11. From there, select the
Housekeeping menu and run the Update Master Balances option.
Step 3: Now, go to the Administration menu and select the 'Change Financial Year' option. Click
on the next year option and a window to carry forward the balances will appear.
Step 4: Select 'yes' on the 'Carry Forward Balances' option. A window will appear showing all
masters and new/change masters.
Step 5: Click on the 'New and Change Master' option, then click on the 'Start' button.
Why is the option to split middle financial year not available?
In BUSY, you can split first and last financial year of data. To separate middle financial year, you need to take backup of single financial year and restore the same with overwrite no.
To take backup for selected financial year in BUSY, follow these steps:
Step 1: Open BUSY then click on company menu.
Step 2: Choose the backup data option then select required company
Step 3: Mention the company admin username and password and click on ok tab
Step 4: Specify the path for backup, select the required financial year and click on ok to take backup.
To restore the data backup in BUSY, follow these steps:
Step 1: Open the BUSY then click on company menu.
Step 2: Select the restore data option then specify the backup path for restoration.
Step 3: Click on ok tab then select yes for data restoration and select No for overwrite.
I transferred last years data when opening the new company Why cant I see the original detail from last year
From Last Year to Current Financial Year, If Opening Balances and Details of Account and Item Master has not been updated properly.
Pls Follow the Below Steps for Same Company of Financial Year :
Step 1: For Balances, From Housekeeping Run Update Master Balance then change financial year with all masters.
Step 2: For Master Details, From Housekeeping run the regenerate master help file then change financial year with all masters.
Pls Follow the Below Steps for Seperate Company of Financial Year :
From Source via Last Year Company :
Step 1: Administration
Step 2: Data Export Import
Step 3: XML
Step 4: Export Data
Step 5: Masters and Transactions - Export masters with closing balances and Transaction according to Date range of that Financial Year.
Step 6: In Another Company, Click on Import Option and import it masters and transaction.
Note : Do this Process after Data Backup.
How to carry forward modifications implemented in the previous year into the current year records in BUSY?
To carry forward modifications implemented in the previous year into the current year records in BUSY then follow below steps:
Step 1: Take the latest backup of your company
Step 2: In source financial year of company go to Administration menu and then click on change financial Year option
Step 3: Select next financial Year and press yes for the option of you are going to change financial Year do you want to carry forward balances
Step 4: After that select all master if you want to carry forward the all master balances or select new and changed master If you want carry forward only those master in which you have made changes then press ok
Step 5: Now press start to change financial year It will take time, After that a confirmation will appear on your screen choose ok.
Can I split company data into multiple financial years in BUSY? If yes, how?
Yes, you can split financial year in BUSY. If you want to split the financial year, you should follow these steps:
Step 1: Go to Company menu and click on Split Financial Year.
Step 2: Choose the company that you want to split the financial year for.
Step 3: Enter your username and password, if required, and select the financial year that you want to split. You will only see the first and last financial year of the company.
Step 4: If you want to remove the selected financial year from the original company after splitting, check the option After splitting delete above F.Y. from the source company.
Step 5: Click on Split to proceed. A new company will be created with the selected financial year.
Note: Take latest backup of your data before making any changes.
How to carry forward the balance to new financial year if my opening balance are not matching with previous year closing balance?
If you want to carry forward the balance to new financial year if your opening balance are not matching with previous year closing follow these steps:
Step 1: Take a backup of your current data then go to previous financial year
Step 2: Then go to housekeeping menu and run update master balance
Step 3: After that go to administration menu and select change financial year option.
Step 4: Select the next financial year and it will ask you that do you want to carryforward the balance yes or no.
Step 5: Select it as Yes and proceed and then select it as new and changed masters and proceed by clicking on start button
Step 6: If still facing the same issue in closing and opening balance kindly run the same process through all masters instead of new and changed masters
How can I ensure that the carry forward balance process for my inventory items is done correctly?
To ensure that the carry forward balance process for your inventory items is done correctly in BUSY, You should check the closing stock and opening stock report in last year and current year respectively.
To view stock status report, follow these steps:
Step 1: Open your company in last year then go to the Display menu.
Step 2: Select stock status report then click on closing stock alphabetical and then choose Balance Only option.
Step 3: Enter the report date then press ok to view the report and see the closing quantity and balance of your inventory.
Step 4: Go to the next financial year and with the same process see the opening stock report under the stock status menu.
Step 5: Compare the last year values with current year and check if the inventory balances are carry forwarded or not.
