Frequently Asked
Questions

Q: How to change or switch Financial Year Between two Financial Year?

To Change or switch Between two Financial Year in BUSY, there is two options are available. Step 1: If you want to Change or switch Financial Year in BUSY Go to Administration Menu Click on Change Financial Year option Step 2: Click on the desired Financial YearYear from 01-04- Year which you want to change or switch. Step 3: Use F11 to Change or Switch: To execute the change, use the F11 key.

Q: I want to enter my financial data for the new financial year - How do I do this in the software?

To enter financial data for the new financial year 2021-2022 in BUSY, you can follow the below steps: 1. Go to Administration and click change Financial Year. 2. Select Financial year 2021-22 or if not created then have to create a financial year first. 3. After the switch the financial year can enter the data in 2021-2022. Note: Take the latest backup of data before any process.

Q: What should I do if there is a mismatch in stock account after splitting the financial years?

If there is a mismatch in stock account after splitting the financial year then you need to update the opening stock value manually in the stock master by using these steps: Step 1: Open your company then go to Administration menu. Step 2: After that select Masters and choose stock Account then click to Modify. Step 3: Select the Stock account and after opening it enter the opening stock value manually then save it.

Q: Can you explain how to update changes for financial year closing in the software?

Before closing your financial year in BUSY, you need to follow these steps: Step 1: Ensure the all the entries are correctly recorded. Step 2: Make sure all the payments and receipts are up to date. Step 3: Post depreciation on your fixed assets from the Depreciation Chart under the Display menu. Step 4: Transfer the profit or loss to the capital account through journal voucher. Step 5: Pass journal voucher for posting any adjustments entries.

Q: What precaution should i take before carry forward the balance to next year?

Before forward the closing balance to next year, you should take the latest backup of your data by follow these steps: Step 1: Open BUSY then click on company menu. Step 2: Choose the backup data option then select required company Step 3: Mention the company admin username and password and click on ok tab Step 4: Specify the path for backup, select the required financial year and click on ok to take backup.

Q: When should I perform master synchronization and change financial year in BUSY?

Master Synchronization: You should use this utility when you want to update the details of your masters such as address, group, hsn codes, etc which didn't carry forward to the next financial year. Change financial year: You should run the change financial year process when you want to create a new financial year and if you had made changes in last year and update the balances in the next financial year.

Q: Why is items balances not updating in a current financial year?

If items balances not updating in a current financial year, please follow these steps : Step 1 : Switch to previous financial year. Step 2 : Click on display then final results open balance sheet. Step 3 : Enable update balance sheet stock as Y and open balance sheet. Step 4 : Go to house keeping run update master balances. Step 5 : Then change financial year with carry forward balances as Yes all masters.

Q: When was the last carry forward done in company?

If you have enable the user activity log feature in company, then you can check when last carry forward was done. To view this follow the below steps: Step 1: Go to display menu and click on check list option. Step 2: Select user activity log then select the user and date range. Step 3: Press ok and you can check user wise activity and also can check if carry forward was done.

Q: How to access middle financial year in a company?

Here are the some simple steps a shortcut key to access the middle financial year data in BUSY : Step 1: Go to last year in the BUSY using Shortcut Key F11. Step 2: Do the Changes in the respective year Step 3: Change the financial year with new changes . Step 4: Go to administration menu and select current year . Step 5: Carry forward balance with new changes.

Q: How do I make changes to multiple years of data in the software?

Here are the some simple steps for make changes to multiple years of data in the BUSY : Step 1: Go to last year in the BUSY using Shortcut Key F11. Step 2: Do the Changes in the respective year Step 3: Change the financial year with new changes . Step 4: Go to administration menu and select current year . Step 5: Carry forward balance with new changes.

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How to change or switch Financial Year Between two Financial Year?

To Change or switch Between two Financial Year in BUSY, there is two options are available. 
Step 1: If you want to Change or switch Financial Year in BUSY Go to Administration Menu Click on Change Financial Year option
Step 2: Click on the desired Financial YearYear from 01-04- Year which you want to change or switch.
Step 3: Use F11 to Change or Switch: To execute the change, use the F11 key.

I want to enter my financial data for the new financial year - How do I do this in the software?

To enter financial data for the new financial year 2021-2022 in BUSY, you can follow the below steps: 
 1. Go to Administration and click change Financial Year. 
 2. Select Financial year 2021-22 or if not created then have to create a financial year first. 
 3. After the switch the financial year can enter the data in 2021-2022. 
 Note: Take the latest backup of data before any process.

What should I do if there is a mismatch in stock account after splitting the financial years?

If there is a mismatch in stock account after splitting the financial year then you need to update the opening stock value manually in the stock master by using these steps:
Step 1: Open your company then go to Administration menu.
Step 2: After that select Masters and choose stock Account then click to Modify.
Step 3: Select the Stock account and after opening it enter the opening stock value manually then save it.

Can you explain how to update changes for financial year closing in the software?

Before closing your financial year in BUSY, you need to follow these steps:
Step 1: Ensure the all the entries are correctly recorded.
Step 2: Make sure all the payments and receipts are up to date.
Step 3: Post depreciation on your fixed assets from the Depreciation Chart under the Display menu.
Step 4: Transfer the profit or loss to the capital account through journal voucher.
Step 5: Pass journal voucher for posting any adjustments entries.

What precaution should i take before carry forward the balance to next year?

Before forward the closing balance to next year, you should take the latest backup of your data by follow these steps:
Step 1: Open BUSY then click on company menu.
Step 2: Choose the backup data option then select required company
Step 3: Mention the company admin username and password and click on ok tab
Step 4: Specify the path for backup, select the required financial year and click on ok to take backup.

When should I perform master synchronization and change financial year in BUSY?

Master Synchronization: You should use this utility when you want to update the details of your masters such as address, group, hsn codes, etc which didn't carry forward to the next financial year.
Change financial year: You should run the change financial year process when you want to create a new financial year and if you had made changes in last year and update the balances in the next financial year.

Why is items balances not updating in a current financial year?

If items balances not updating in a current financial year, please follow these steps :
Step 1 : Switch to previous financial year.
Step 2 : Click on display then final results open balance sheet.
Step 3 : Enable update balance sheet stock as Y and open balance sheet.
Step 4 : Go to house keeping run update master balances.
Step 5 : Then change financial year with carry forward balances as Yes all masters.

When was the last carry forward done in company?

If you have enable the user activity log feature in company, then you can check when last carry forward was done. To view this follow the below steps:
Step 1: Go to display menu and click on check list option.
Step 2: Select user activity log then select the user and date range.
Step 3: Press ok and you can check user wise activity and also can check if carry forward was done.

How to access middle financial year in a company?

Here are the some simple steps a shortcut key to access the middle financial year data in BUSY  : 
Step 1: Go to last year in the BUSY using Shortcut Key F11.
Step 2: Do the Changes in the respective year 
Step 3: Change the financial year with new changes . 
Step 4: Go to administration menu and select current year . 
Step 5: Carry forward balance with new changes.

How do I make changes to multiple years of data in the software?

Here are the some simple steps for make changes to multiple years of data in the BUSY : 
Step 1: Go to last year in the BUSY using Shortcut Key F11.
Step 2: Do the Changes in the respective year 
Step 3: Change the financial year with  new changes . 
Step 4: Go to administration menu and select current year . 
Step 5: Carry forward balance with new changes.

Frequently AskedQuestions