Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - change fy
What is the procedure to update the last years stock with the current years stock in BUSY Accounting Software?
The procedure to update the last years stock in the current year stock in BUSY is given below:
Step 1: First take the latest backup of your data.
Step 2: Then open company in last year financial year from where you want to update the stcok.
Step 3: Then in menu, go in administration.
Step 4: Then select the change financial year option.
Step 5; Select desired financial year.
Step 6: Click on carry forward balances.
Step 7: Select all master or new and changed master as per requirement.
Step 8: Click on start and change financial year.
Step 9: Then check the stock balances it will update.
If still issue persists first update master balances through house-keeping option then do the procedure of change financial year, or can share concern on support@busy.in
How to carry forward master in current financial year that i have recently created in previous year
To carry forward master in current financial year that i have recently created in previous year then follow these steps:
Step 1: Take the latest backup of your data before any process
Step 2: Go to the Administration menu and then click on Change Financial submenu
Step 3: after tht select the Previous year and change the final year or Use F11 short cut key to change Financial
Step 4: Then Go to the Administration menu and then click on Change Financial option submenu
Step 5: Now select the Financial in which you want carry forward the master
Step 6: Then select Yes option for carry forward the balance and then select new and change master option for carry forward the master
Step 7: After select the start option.
How can I remove previous financial year from the company?
To remove the previous financial year from the company then either can split it or delete the financial year. You can split the first financial year of last financial year for the particular company.
To split the financial year follow the below steps.
Step 1: Take the backup of your data
Step 2: Click on Company menu and submenu Split Financial Year
Step 3: Then select the company from which you want to split the financial year and mention the company admin username and password if required
Step 4: Then choose the financial year which you want to split and Untick the option after splitting delete the FY from the source company as If you Don't want to delete it from the source company.
Step 5: Click on Split.
How do I split my multiple financial years together?
In BUSY,You cannot split the multiple financial years together but you can split the single financial year.It should be either first financial year of last financial year for the particular company. To split the financial year follow the below steps.
Step 1: Take the backup of your data
Step 2: Click on Company menu and submenu Split Financial Year
Step 3: Then select the company from which you want to split the financial year and mention the company admin username and password if required
Step 4: Then choose the financial year which you want to split and Untick the option after splitting delete the Financial year from the source company as If you Don't want to delete it from the source company.
Step 5: Click on Split.
I am having trouble splitting my company financial year, can you guide me with the process?
To split the financial year of your company in BUSY then check the below steps:
Step 1: Take the backup of your data
Step 2: Click on Company menu and submenu Split Financial Year
Step 3: Then select the company from which you want to split the financial year and mention the company admin username and password if required
Step 4: After that choose the financial year which you want to split you can only split either first financial year or last finacial year
Step 5: Then Untick the option after splitting delete the Financial Year from the source company as If you Don't want to delete it from the source company.
Step 6: Click on Split after that you will receive a confirmation of Spliting financial year
How can I carry forward the details of an master from last year to next year?
When you create new financial year the masters details will automatically carry forward, but if not done for any master then you can use the master synchronization utility by using these steps:
Step 1: Open your company and go to previous financial year then go to administration menu.
Step 2: Select bulk updations then click on masters synchronization.
Step 3: Choose the master type as account, item, etc then select name and key field.
Step 4: Click on load master list button and select the required masters then ok.
Step 5: Select the target financial year in which you want to carry forward the details and choose options to update master based on your requirements.
Step 6: Press ok to start the process and check after complete it.
RTE in change Financial Year how to resolved this?
if RTE occurred in changing Financial Year so there is multiple possibilities
1.while create new Financial Year some times because of JUNK characters in master or vouchers error occurred that time you need to remove JUNK characters and then process to create new Financial Year
2.some time error happend while swich Financial Year then close company take a backup of comapny then re-index data of all Financial Year, after that open company and try to switch Financial Year.
3.some times error showing because of heavy data for that update in latest relesae
4. also if you have 8.5 release then sometime RTE 3420 showing so update BUSY in latest relesae .
5. still issue not resolved then send data on support for checking.
How to update the balance of a particular item that was not included in the new and change list during the change financial year?
To update the balance of a particular item that was not included in the new and change list for the current year in BUSY, follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Switch to previous financial year of company through F11 shortcut key.
Step 3: Go to administration then click on master.
Step 4: Select item then choose modify tab
Step 5: Select the relevant master in modify mode and resave the master. After resave the item master will include in new and change master list.
Step 6: Now, go to administration section then click on change financial year.
Step 7:select the financial year then click on yes to carry balance.
Step 8: Select new and change master and start the process.
What is the process for closing the financial year in BUSY?Can I save the report settings for future use?
Before you close an accounting period in BUSY, we suggest you follow these steps:
Step 1: Post a depreciation voucher to calculate the actual value of your fixed assets.
Step 2: Pay off all your liabilities that are due in the current financial year.
Step 3: Review your balance sheet and profit & loss statements and correct any errors if found.
Step 4: Transfer your net profit or loss amount to the capital account.
Step 5: Review your inventory also and pass stock journal or physicall stock voucher if found any discrepencies.
After follow these steps you can create a new financial year.
All the settings will be saved in your database you do not need to save specific settings.
How can i carry forward changed master balance from previous year to current year in BUSY?
To carry forward changed master balance from previous year to current year in BUSY then follow below steps:
Step 1: Take the latest backup of your company
Step 2: In source finanacial year of company go to Administration menu and then click on change financial Year option
Step 3: Select next financial Year and press yes for the option of you are going to change financial Year do you want to carry forward balances
Step 4: After select new and changed master If you want carry forward only those master in which you have made changes then press ok
Step 5: Now press start to change financial year It will take time, After that a confirmation will appear on your screen choose ok.
