Frequently Asked Questions

To create material centers steps you should follow are following :
Step 1: Enable the Enable Multi Godown Inventory feature in Administration then open Configuration and click on the tab Features / Options and open Inventory tab.
Step 2: After enabling the Enable Multi Godown Inventory feature, create Material Centre Group master and Material Centre master.
Step 3: Use Material Centre master in vouchers to maintain record of inventory through:
1. Transaction 
2. Stock Transfer
Step 4: View reports for a single Material Centre or for all the Material Centres.

To enable and add perfoma invoice in BUSY, to add follow these steps:
Step 1: Go to administration then configuration click on features and options.
Step 2: Choose inventory tab and enable purchase quotation and click on save button.
Step 3: Now go to administration then configuration.
Step 4: Click on features and options select general tab.
Step 5: Enable change voucher type caption as Y now change the name of purchase quotation as perfoma invoice and click on save button.
Step 6: Go to transactions and add perfoma invoice voucher.

If you want to edit and delete a voucher then please follow the given steps
 Step 1: Just open the voucher which you want to delete then press F8 to delete the 
 voucher.
 Step 2: Then Pop message will be shown do you want to delete voucher click on 
 yes if want to delete click on no if do not want to delete.
 Step 3: For edit just open the voucher and do change what you want and resave the 
 voucher.

To create purchase order in BUSY, follow these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Purchase Order then click on Add.
Step 3: Enter all the necessary details such as Date, Vch No., Party, Items, etc then save.
If order feature is not enabled then follow these steps to enable it:
Step 1: Open your company then go to Administration menu.
Step 2: Select Configuration and click on Features / Options.
Step 3: Click on Inventory tab then tick on Enable Order Processing then save.

To enter a damaged stock entry in BUSY, follow these steps:
1. Open BUSY Software.
2. Ensure that you have enabled the Material Centre feature.
3. Create a new Material Centre with the name Damage Goods.
4. Go to Transactions : Stock Transfer : Add.
5. Select the source godown, and the destination godown will be Damage Goods.
6. Choose the damaged items and complete the stock transfer entry.
7. You can view details of damaged goods under Display : Stock Status : Select the Material Centre Damage Goods.
8. View the report.

Here are some steps to resolve this issue:
Step 1: Go to administration menu and then add Stock Journal voucher
Step 2: And then select select add option and then add item entries in Items Consumed part 
Step 3: And want to transfer remaining stock transfer need to add Stock transfer to go transaction menu 
Step 4: And then select Stock transafer and click on the Add option 
Step 5: Select the material center in the source and target field and enter item details and save 

If you want to modify bills properly then please follow the given steps
 Step 1: Go to transaction menu then select the bill type that you want to modify.
 Step 2: On enter you can see there is an option of modify in the drop down, 
 select it and enter.
 Step 3: Then here you need to enter Voucher series and Voucher number then ok.
 Now voucher has been open in modified mode then make changes as per
 your requirement and save.

If you want handle round off adjustments in GST returns filing then please follow the 
 given steps
 Step 1: Ensure that you have applied rounding to bill sundries before applying taxes
 so that taxes will be calculated on the rounded bill sundries as well.
 Step 2: If you do not want to consider raound off amount in the GST return then you 
 apply raound of bill sundries after tax applies so that it will not reflect in 
 GSTR 1 reports.

To copy details from an invoice to a credit note in BUSY Accounting software without leaving any blank fields,please follow below steps:
Step 1: go transaction menu and then select sales option 
Step 2: And then click on the modify option and then click on the copy button or F12 function key to copy . 
Step 3:After then now back t transaction menu and then click on the credit note option 
Step 4: after then click on the again F12 key to paste details.

In BUSY , the Stock Journal Voucher helps for making stock adjustments, particularly when dealing with damaged items or write-offs Please Follow the Below Steps :
Step 1: Go to Transaction menu and then Stock Journal.
Step 2: And then select Add option .and enter voucher details .
Step 3: To increase stock, select the item in the "Item Generated" window. To consume or reduce stock, select the item in the "Item Consumed" window.
Step 4: Save the voucher
Step 5: Check the stock status report from display