Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - master configuration
What should i do if i do not want to maintain the stock of a particular item in BUSY?
To do not maintain stock balance of a particular item in BUSY, follow below steps:
Step 1: Take the latest backup of your data before any process
Step 2: Go to Administration menu and then submenu master and then select Item option
Step 3: Then select modify option and then select the item master in which you do not want to maintain the stock
Step 4: Now select do not maintain stock balance as Y and save item master by pressing save option
Step 5: After that go to house keeping menu and sub menu update master balance and press ok to start the process of update master balance.
What is the process for entering billing information like station, pincode, etc. when generating an invoice in BUSY?
For entering billing information like station pincode, etc. when generating and invoice in BUSY it pick details from party master. Please follow below mention steps for modify party master:-
Step 1:- Administration Tab
Step 2:- Masters
Step 3:- Account
Step 4:- Modify, Select party master and then enter all details in party master like pincode address, station, state, etc.
For bill to ship to address change please follow below mention steps for Billing shipping address:-
Step 1:- Administration Tab
Step 2:- Configration
Step 3:- Voucher Series configration
Step 4:- Sales, Select series and then Voucher Configration
Step 5:- Enable Separate Billing/Shipping Details option
How do I filter and check for specific serial numbers in the software?
To filter and check for specific serial numbers in BUSY, please follow below steps:
Step 1: Log into BUSY and Open the Company .
Step 2: Look for the Display Menu option.
Step 3: In the Display Menu,select Batch and Serial Number and param wise reports.
Step 4: Once you are in the Batch and Serial Number and param wise reports., you will see options to choose a Item Serial number stock Report.
Step 5: Select the one option from the report to be generated for window.
Step 6: After specifying the date , the report will show you the specific serial numbers status of the item .
How do I setup custom duties as an expense group in BUSY
To set up custom duties as an expense group in BUSY, you can follow these steps:
1. Click on Administration Menu
2. Click on Master
3. Select Account Group
4. Click on "Addto create a new expense group.
5. Enter a suitable name for the expense group, such as "Custom Duties."
6. Save the changes and exit the expense group window.
7. Now, go to the "Accountsmenu and select "Account"
8. Create a new Account for custom duties by clicking on "Add."
9. Enter the necessary details, such as account name, group, and other relevant information.
10. Assign the custom duties expense group to this account.
11. Save the changes and exit the account window.
What is the meaning and use of UQC codes and how can we configure in BUSY?
Unit Quantity Code means UQC represents the unit of goods or services in various portals, including GST portal, E-invoice portal, and E-way portal. In BUSY, it is also necessary to specify UQC for the unit master created.
To update the UQC in unit master, follow the steps below:
Step 1: Go to administration then click on master tab
Step 2: Select Unit master option then click on modify option
Step 3: Afterward , Select the unit master and open in modify mode
Step 4: At last, Specify the UQC for GST, E-invoice, and E-way bill in their respective fields, and then save the master.
How can i configure the item tax rate on the basis of price in BUSY?
To configure the item tax rate on the basis of price in BUSY, follow the below steps:
Step 1: Go to administration section then click on master menu.
Step 2: Choose tax category then select add tab.
Step 3: Specify the tax category name, tax rate, type then enable change tax rate on the basis of price field and select the basic of price.
Step 4: Now, Update the tax rate for specified condition and save the master.
Step 5: Afterward, Go to administration section then click on item and select add or modify as per need.
Step 6: Update the newly created tax category in item and save it.
What is the difference between a sale quotation and an invoice in terms of accounting?
Please find the below difference in Sale Quotation and Invoice:
Sale Quotation : A sales quotation or business sale quote is a document that allows a potential buyer/customer to view the cost involved in purchasing specific services or products. It is generally used by suppliers or resellers to begin a business transaction. No accounting or inventory has been affected by this.
Sale Invoice : A sales invoice is an accounting document that businesses issue to customers and clients to record sales transactions and request payment. Sales invoices outline the goods and services provided, with transaction dates, confirmation of money owed, taxes payable and other key information
I want to add additional charges like transport, packaging, etc. in the invoice. How can I do that?
For add additional charges like transport,packaging etc please follow these steps:
1. Go in Administration then master
2. Then go in account and then bill sundry
3. Click on add and mention bill sundry name
4. Take bill sundry type Additive and bill sundry nature other
5. If you want affect the cost of goods in sale or in purchase yes or no accordingly
6. In acconting in sale field account head to post no and tag specify account in which account you want show value of additional charges
7. Save the tab or in sale voucher or in purchase voucher you can use these bill sundries
What should I do if I am unable to pick up the Job ID in the material received from party voucher entry ?
if you are unable to pick job Id in the Material received from party voucher , please check the following steps :
Step 1: Review the data entry and check the Party name which is mentioned in the voucher.
Step 2; Check the Job work configurations from the Inventory menu.
Step 3: here you can need to check the Manitain Job ID feature is enable or not.
Step 4: While creating a Material Received voucher entry select the proper type of voucher as Rcvd.afetr job work .
Step 5: if still issue persist double check the Material issued voucher entry and resave it.
What is the process for Tagging tax codes to invoices based on the respective parties in BUSY?
There are the steps for tagging Tax code in invoices on teh respective parties :
Step 1: Go to Administration Menu
Step 2: Click on Masters option
Step 3: Then click on Accounts
Step 4: Tehn click on Modify option and open the respective party
Step 5: Proceed to the right side of the master page and Enable Default Sale Type as Y, then specify the specific tax rate as either Central or Local GST.
Step 6: Afterward, when raising invoices and selecting a party name, the tax will automatically be selected as per the default in the transaction.
