Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - master configuration
How can i add new materisl centre in BUSY?
To add a new material centre in BUSY, follow below steps:
Step 1: Go to Administration menu then select Configuration submenu.
Step 2: Then select Feature and options and then click on Inventory tab.
Step 3: Now select the check box of enable multi gowdown inventroy option and then press ok and save botton to save the changes
Step 5: After that go to Administration menu and then submenu master
Step 6: Then select material centre option and then click on add option
Step 6: Now specify the necessary details such as name, group etc and press ok option to create a material centre.
How do I correctly categorize assets and liabilities?
To create a Account Group for categories assets and liabilities, please follow steps :
Step 1: go to the Administration tab on the top menu bar and click on Masters.
Step 2: Select Account Group option and click on Add.
Step 3: Enter your account group name and set Primary Group as N. Then, select the main expense group name from the drop-down list, such as Expenses (Direct/Mfg.) or Expenses (Indirect/Admn.). Click on Save.
Step 4: Now, when you create an expense master, you can select the account group that you have created and categorize your expense accordingly.
How can I update the scheme?
To update the scheme in BUSY Accounting software, you need to follow these steps:
Step 1. Go to Administration menu and then Click on Configuration tab
Step 2. Select Features and Options and Choose Inventory option
Step 3. After then Enable the Scheme Option.
Step 4. Now Go to Administration and Click on Masters
Step 5. Select Scheme and then Add the scheme
Step 6. Mention the date and time, then select the required voucher for which you want to apply it
Step 7.Specify the scheme type and create it.
Is there a specific process to follow when adding or removing items in BUSY to ensure changes are reflected?The GST template file is not working in BUSY. How can I resolve this issue?
No, there is not specific process to ensure changes are reflected further
you have to check it in the list of the item master yourself whether removed or added.
Further If your GST Template file is not working then please follow the given steps
Step 1: Make sure you are using latest template of offline tool.
Step 2: Make sure you have renamed template file.
Step 3: Ensure that you have selected the correct folder for detecting the
template file.
Step 4: Please check the error report before proceed to generate or upload.
How do I change the price for a item if it has changed from today after I have entered the entry?
To change the price of a item in BUSY after the entry has been made, you need to follow these steps:
Step 1: Go to administration then configuration.
Step 2: Choose features and opton and select inventory tab.
Step 3: Now enable date wise item pricing and click on save button.
Step 4: In administration select masters.
Step 5: Select item for which the price has been changed.
Step 6: Now window will pop up by enter key for date wise price information, in the window mention the new price and new date from which price has been changed and save item master.
What steps should I follow to add a new tax item and ensure it shows correctly during billing in the software?
To add new tax items in BUSY,you can follow some steps:
Step 1: Go to Administration and then click on Master.
Step 2: Now click on Item and then Click on Add option.
Step 3: Now Enter item details and enter tax rate in Tax category Feild if tax Rate does not exist in Drop down then press F3 by keep cursor on Tax category Feild.
Step 4: Enter name for custom tax and type and then enter tax rate in GST Rate Info for IGST,CGST and SGST and Save the master.
Want to Change unit of Item But its used in Quotation Opening Reference, how to Change Unit of Item
If you use alternative or packaging units with the item:
Step 1 : Go to the Administration menu, then select Miscellaneous Data Entry and Opening Information.
Step 2 : Look for Pending Sales Quotation and select it.
Step 3 : Choose the party name and the item name associated with the pending quotation.
Step 4 : Remove the quotation reference from the list and save the changes.
After this, you can go back to the Item Master and change the unit name for that item. If the item is involved in any transactions, you may need to delete those transactions as well.
How can I make customer details like email IDs and WhatsApp numbers automatically populate when creating bills in BUSY?
In BUSY, the WhatsApp number and email ID will be automatically picked when sending SMS and emails. Make sure to update the email ID and WhatsApp number in the party master section for this feature to work correctly.
To Update email and whatsapp number follow these steps:
Step 1: Click on administration then select master tab
Step 2: Select account master option then click on modify tab
Step 3: Select the required party to open in modify mode and mention the specify the whatsapp number and email id in required field
Step 4: Save the master
What are the different types of item codes in BUSY and how are they used?
In BUSY, there are different types of item codes that can be used:
1.Item Alias: It can be entered in Item master for Item reference and easy identification. Each & every Alias you enter should be unique and should not match with any Item name or Alias.
2.BCN: Barcode number is a unique code entered quantity-wise during voucher entry in BUSY, facilitating the generation of barcodes that helps in data entry through scanning.
3.Serial number: Serial number is unique numbee entered for each unit of Item. Main use of this feature is for Retail Stores or in FMCG trade.
What is the process to update the price of an item from a date?
To update the price of an item from a date, you need to follow these steps:
Step 1: Go to administration menu then select configuration sub menu.
Step 2: Select features and options and click on inventory tab.
Step 3: On right side tick on enable date wise item pricing option and save.
Step 4: Now, go back to administration menu then select masters option.
Step 5: Select item option then click on modify and select the item name.
Step 6: After opening it click on date wise price info button at bottom then can specify the w.e.f date and price then save.
