Frequently Asked Questions

To Manage the Stock inventory in BUSY , You can to follow the below steps:
Step 1: Go to administration then click on master menu 
Step 2: Choose the item option and click on Add tab to create the item with relevant details like Item name, unit, Item group etc.
Step 3: After creating the item, you can record the stock using dual vouchers such as sales, purchase, sales return, and purchase return. Additionally, you can utilize pure inventory vouchers like challan, stock journal, and production voucher for stock adjustments.

To add your station and PIN code in BUSY for invoice generation, follow these steps:
1.Navigate to the Administration section.
2.Look for Masters within the administration menu.
3.Select Account from the Masters menu.
4.In the Account menu, find and choose the Modify option to open the Party Master.
5.Within Party Master, locate the fields for Station and Pincode and enter the relevant details.
6.Additionally, you can add station and pincode at the voucher level, but if these details already exist in the Party Master, they will be automatically picked up when generating an invoice.

To update UQC in item then follow the given steps :
 Step 1: Go to Administration Menu
 Step 2: Click on masters option 
 Step 3: Then click on Item 
 Step 4: Then click on Modify option 
 Step 5: Open item master in modify mode 
 Step 6: Then go to Unit field and press ALT+M 
 Step 7: Then specify or update UQC of the respective unit and click on save button 
 Step 8: Then save then master by click on save button

To record an entry of new assets purchase in BUSY and mention the depreciation rate, you need to follow these steps:
Step 1: Go to Administration and click on Masters.
Step 2: Select Account then click on Add.
Step 3: Enter your assets details such as Name, Group, etc and enter the Depreciation Rate.
Step 4: Next, Go to transaction menu and select Journal voucher.
Step 5: Click on add and enter the necessary details such as Date, Vch Number, GST Nature, etc.
Step 6: Debit your assets account and credit your payment mode.

In BUSY there is no report available to see in which items the option of Do not maintain stock balance is enabled. However you can configure Item's list by using these features:
Step 1: Open your company then go to Administration menu.
Step 2: Select Masters and click on Items.
Step 3: Select List and click on Configurable (Alphabetical).
Step 4: Click on Select Fields and choose field Do Not Maintain Stock Balance then save.
Step 5: After that list of items will appear with a column of do not maintain stock balance.

If you want to set different parameters for each item then you can create the individual item group and configure for separate parameterized stock details configuration by follow the steps:
Step 1: Go to administration section then click on master menu
Step 2: Choose the item group option then select the add tab
Step 3: Now, create the item group as per need then select the use separate config. in parameterized stock details configuration.
Step 4: Afterward, click on configure tab and specify the required parameter value and save the configuration.

To update the units of an item in item master that already been used in transaction, follow these steps:
Step 1: Go to administration section then click masters menu
Step 2: Choose the item option then click on modify option
Step 3: After access the item master in modify mode, click on check unit change option then you will get a popup for unit change allowed.
Step 4: Now, Update the required unit and save the item master. The unit of item will change in item master along with existing voucher.

If you want to correct the name of masters such as Items, Accounts, etc in BUSY, you can follow these steps:
Step 1: Go to Administration and click on Masters.
Step 2: Choose the master that you want to rename, such as item, account, etc., and click on Modify.
Step 3: Pick the master name from the dropdown list that you want to change.
Step 4: In the master window, edit the name and save the changes.
Please note that you should take a backup of your data before making any changes.

To modify the party master for correct the invalid or inactive GSTIN in BUSY, you need to follow these steps:
 Step 1: Open your company then, go to the Administration tab and click on Masters.
 Step 2: Select Account and click on Modify. Choose the account for which you want to update GSTIN.
 Step 3: Enter the correct GST number on field of GSTIN and save changes. You can also validate the GST No.
 Make sure to take latest backup of your data before make any changes.

To modify the party master for correct the invalid or inactive GSTIN in BUSY, you need to follow these steps:
 Step 1: Open your company then, go to the Administration tab and click on Masters.
 Step 2: Select Account and click on Modify. Choose the account for which you want to update GSTIN.
 Step 3: Enter the correct GST number on field of GSTIN and save changes. You can also validate the GST No.
 Make sure to take latest backup of your data before make any changes.