Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - other configurations
How can I create masters of products or vendors after creating a new company?
"If you want to create a item or product in the BUSY software please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on masters
Step 3: Then click on item
Step 4: Then click on add button
Step 5: Afterwards specify the required fields such as item name,unit,group etc and click on save button
"If you want to create account master or vendors details in the BUSY software please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on masters
Step 3: Then click on account
Step 4: Then click on add button
Step 5: Then specify the account name,group and other required fields and save the master"
How can i view the list of my debtors alongwith their mobile number?
If you want to view the list of your debtors alongwith their mobile number you can follow these steps:
Step 1: Go to administration menu then click on masters sub menu
Step 2: Select the account and open the list and then select screen option
Step 3: Afterwards select configurable alphabatical then select group of accounts
Step 4: Now select the group name as sundry debtors then click on select option
Step 5: Now click on select fields and then select account mobile number field and double click on it
Step 6: Now this field is selected now click on save after that you will be able to see the mobile number alongwith your debtors in list.
Can I deactivate an item and still see the rest of the masters?
Yes, you can deactivate an item and still see the rest of the masters in BUSY software.
Follow these steps to deactivate the item:
Step 1: Go to administration menu then click on utilities submenu
Step 2: Afterwards select deactivate masters option then select master type as item
Step 3: Select it as one item or group as required and then select deactivate option as Y to deactivate it and click on save button
Step 4: Your item is successfully deactivated
Step 5: Now go to transactions menu and try to create a new bill such as sale,purchase etc from add button
Step 6: You will see only those items that has not been deactivated by you.
What is the process to add manual entries in the audit trail?
Audit Trail is the Auto updatated report you cannot enter data into manually. To enable audit trail feature please follow below steps:
Step 1: go to the Administration tab and click on configuration. Step 2: Under Configurations, select Features / Options and then click on the General tab. Step 3: You need to set Y for the options named Maintain Audit Trail and Enable User Activity Log.
Step 4: If your GSTIN is registered as a company, the audit trail feature will be enabled automatically and you cannot disable it as per the government law. Please note User Activity Log feature is not available in Basic Edition of BUSY.
My BUSY shows wrong GST number. How to correct it?
To Correct a wrong GST number in BUSY, you can follow these steps:
Step 1: Go to the Administration section.
Step 2: Select Configurations and choose Features or Options.
Step 3: Look for the GST or VAT option.
Step 4: Search for GSTIN and check your GSTIN number. Make the necessary corrections to ensure that the GSTIN is correctly entered, and it should be 15 characters long.
Step 5: Save this information to update your GST number.
By following these steps, you can correct the wrong GST number in BUSY and ensure that the correct GSTIN is reflected in your company profile.
Is there a way to change the number of digits displayed after the decimal point in the software?
We can change decimal places for Amount decimal , Quantity Decimal , Discount Decimal and Tax Rate.
Please Follow the Below Steps :
Amount Decimal :
Step 1: Go to Administration menu and then Configuration tab
Step 2: After then Features and Options
Step 3: Regional Setting- Here can increase decimal places.
Quantity, Discount Decimal Places :
Step 1: Go to Administration menu and then Configuration tab
Step 2: After then Features and Option and then Inventory
Step 3: On Left Top, Can Increase decimal Places
Tax Rate Decimal Places :
Step 1: Go to Administration menu and then Configuration tab
Step 2: After then Features and Option and GST/ VAT
Step 3: Increase the Decimal Places
The place of supply is showing an incorrect state code. How can I change this?
If youre encountering an error related to an incorrect state code or if you wish to make changes, please follow these steps.
Step 1. Navigate to Administration then Master then Party Master. Click on Modify and select the relevant account.
Step 2. Check the GST number and State Code. If you need to change the state code, press 'Alt+M' in the State Code field and enter the correct state code.
Step 3. Similarly, review the State Code in the billing/shipping window. If you need to modify the state code, press 'Alt+M' in the State Code field and enter the correct state code. Then, save the voucher.
What are the different kinds of reports I can generate in BUSY?
There are the various reports can be generate in BUSY which are :
Trial Balance
Account Books
Accounts Summary
Cost Centre Reports
Outstanding Analysis
Interest Calculation
Depreciation Chart
Bank Reconciliation
Brokerage Calculation
Royalty Calculation
Dashboard
Stock Status
Inventory Books
Inventory Summary
Batch / MRP/ Sr. No. / Param - wise Report
Order / Challan Processing
India GST Reports
VAT Reports
TDS/TCS Reports
MIS Reports
Check List
Sales Analysis
Purchase Analysis
Issue-Receipt Analysis
Consumption Analysis
Item Receivable/Issuable Analysis
Production Reports
Query System
How do I configure taxes for billing and invoicing in BUSY?
To configure Tax(GST) in BUSY, you require to add related tax master. To add tax master please follow below steps:
Step 1: Go to the Administration menu, click on Configuration option
Step 2: Click on feature/Option, select GST/VAT option.
Step 3: Set all configuration regarding GST like type, return filling status,type of dealer, GSTIN etc and SAVE configuration.
Step 4: Add tax categories and sale/purchase type in master tab
Step 5: Add bill sundries related to taxes
Step 6: Tag tax category as per rate in item master
Step 6: While entring transaction, specify sale/purchase type and othe r related information
Step 7: To apply tax use Apply tax button or press F4 from your keyboard
How does BUSY handle tax configuration and reporting?
To configure Tax(GST) in BUSY, you require to add related tax master. To add tax master please follow below steps:
Step 1: Go to the Administration menu, click on Configuration option
Step 2: Click on feature/Option, select GST/VAT option.
Step 3: Set all configuration regarding GST like type, return filling status,type of dealer, GSTIN etc and SAVE configuration.
Step 4: Add tax categories and sale/purchase type in master tab
Step 5: Add bill sundries related to taxes
Step 6: Tag tax category as per rate in item master
Step 6: While entring transaction, specify sale/purchase type and othe r related information
Step 7: To apply tax use Apply tax button or press F4 from your keyboard
