Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How can I generate the E invoice details in BUSY?
E Invoice Generation , We have to create the GSP Id from E way bill portal for Webtel and Pinnacle GSP.
Pls Follow the Below Steps in BUSY:
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Features and Options
Step 4: Then GST VAT option
Step 5: Enable the E Way Bill and Mention the GSP Credentials.
Step 6: Mention the Eway Bill Configuration details of your Company.
Step 7: Enable the transport details for Local and save it
Step 8: Voucher Series Configuration
Step 9: Select required Voucher Type & Series.
Step 10: Enable the transport details for Central
Step 11: Enable the generate e invoice after saving the voucher.
Step 12: After saving the voucher, Window will popup for e invoice generation.
Note : In Account and Item master,Mention the required details for E Invoice Generation.
Item Master : HSN Code, Correct Tax Category
Account Master : Station, Pincode, Distance, Addrese line 1 and 3
How to apply GST in transactions in BUSY?.
To apply gst in BUSY transaction you need to follow the steps
Step1 Go to the transaction menu and select the voucher you want to generate
Step2 click on Add
Step3 before charging gst in voucher you have to check that in item master GST rates are given properly
Step4 fill the voucher date number series etc
Step5 select sale purchase type as per your requirement
to charge gst amonut with item amount apply Itemwise sale purchase type
to charge gst incuded in item select tax inclusive sale purchase type
to charge gst over the voucher as per gst mentioned in item apply multirate sale purchase type
Step6 fill the item details rate etc
Step 7 press F4 ot apply tax to charge gst if select sale purchase type as multirate or anyother rate wise
step8 save the voucher
The invoice total amount is less than what I had entered. Why is that happening?
The invoice total amount could be less than what you had entered may vary
due to the reasons
1 if you not mentioned item tax category in item master then in voucher it could
not calculate the tax amount due to that the invoice value may be different to solve this open item master in modify mode and rectify tax category
2 If you not mentioned the sale purchase type properly then tax would not be Charged properly in voucher due to that the value may be different
3 If you mentioned discount in voucher that could be the reason of less invoice amount shown in voucher
4 If you mentioned any bill sundry which tagged different ledgers but not effecting in voucher could be the reason of difference in invoice value , to solve this check the bill sundry master does it effecting the voucher or not
I made a GST payment to the government, but I don't see the transaction in my accounting software. How can I record GST payments properly in the software in BUSY?
To record the GST payment properly in the software then you have to pass the below entry.
Step 1: Click on Transactions
Step 2: Then Payment
Step 3: Then Add
Step 4: Select the date for which month you have done the GST payment.
Step 5: Then select the GST Nature as GST payment to the government,If you have done the payment in same month then DEBIT the GST output account and CREDIT the cash or bank account.
Step 6: If you have done the payment in the next month then you need to pass the two entries. One is with creating as liability account by name GST payable under Current liability. DEBIT the GST output account and CREDIT the GST payable account. Second entry will be with GST nature as not applicable, DEBIT the GST payable account and CREDIT the cash or bank account.
I want to make an entry for purchase returns as per rule How can I do this in BUSY?
To show an ITC Reversal Entry in the correct section, follow these steps:
Step 1 : Go to the Transaction menu and choose Journal Voucher. and select Add mode.
Step 2 : Enter the voucher number and date for the period in which you want to make the reversal entry under GST.
Step 3 : Choose GST Nature as GST Tax Adjustment.
Step 4 : Pick the relevant account for the entry.
Step 5 : When saving the voucher, a GST adjustment details window will appear.In this window, select GST Adjustment Type as ITC Reversal/Ineligible ITC. and select select Rule under Input Adjustment Type
After completing these steps, the system will display the ITC Reversal entries in the right section under GSTR3B.
Step 6:Further you want To enter purchase returns, go to transactions and select the purchase return voucher.
How do I record expenses and payments to vendors in BUSY? What is the process?
Recording purchase expenses and payments to vendors in BUSY involves a series of steps to ensure accurate financial tracking. Here's the process.
Recording Expenses:
Step 1: Transactions
Step 2: Purchase then "Add"
Step 3: Select the series then enter the Date and Voucher Number
Step 4: Choose the Purchase type
Step 5: Select the Party name then the Material Centre name
Step 6: ITC Eligibility
Step 7: Enter the Item details, Quantity, Price etc.
Step 8: Include the other charges like fright, loading etc. in the bill-sundry
Step 9: Save and Record
Recording Payments to Vendors:
Step 1: Transactions
Step 2: Select the Series then Enter the Date
Step 3: Select the correct GST Nature. Example Registered Expense (B2B)
Step 4: Select the Party name from the list
Step 5: Enter the payment amount
Step 6: Specify the payment mode on the credit side
Step 7: Adjust the outstanding bill references using the bill-by-bill adjustment method.
Step 8: Save and Record
How do I configure export transactions under GST in BUSY?.
To configure export transactions under GST in BUSY you need to follow the steps
Step1 Go to transaction menu and click on sale voucher then click to add
Step2 fill the series name voucher date and voucher number in sale module
Step3 select sale type IGST Export but you need to ensure that taxation type should be proper and Region
and type of transaction should be proper
Step4 Create a party master or select existing party master but need to ensure that
party address must be given Dealer type should be unregister and station and pincode must be given
for export to other country use pin code 999999
Step5 Fill item details and its rate and amount
Step6 Fill the port code deatils like PORT code port address location pincode state etc
Step7 save the voucher
I want a separate tagging of freight charges in my reports but it is getting included in sales amount. How can I tag it differently?
If you want separate tagging of freight charges in reports, and it is included in the sales amount, you can follow these steps:
Step 1: Go to Administration and click on Masters.
Step 2: Select Account and click on Add. Create a new account for Freight charges under the Indirect Expenses group and save the configuration after adding necessary details to the account.
Step 3: Again, go to Administration and click on Masters.
Step 4: Select Bill Sundry and click on Modify if the bill sundry is already created in BUSY, or you can create a new one by clicking on ADD.
Step 5: Search for Freight charges bill sundry and press Enter.
Step 6: Disable the 'Adjust in Sale Amount' and 'Adjust in Purchase Amount.'
Step 7: Choose 'Specify SCC Here' and mention the freight charges account.
Step 8: Save the configuration successfully. Now, separate tagging configuration is completed successfully.
I made a payment but it is not reflecting correctly in the software. What should I check?
When a payment is not reflecting correctly in the software, you should check the following:
1. Verify the payment entry: Make sure that you have entered the payment details accurately, including the correct amount, date, and payment method.
2. Check the ledger account: Ensure that the payment is recorded under the correct ledger account or vendor/customer account.
3. Reconcile the payment: Perform a reconciliation process to match the payment with the corresponding invoice or bill. Make sure that the payment is properly linked to the relevant transaction.
4. Review the payment report: Check the payment report in the software to confirm if the payment is listed correctly. If not, you may need to edit or re-enter the payment information.
If the issue persists, it is recommended to contact the customer support of the BUSY for further assistance.
How do I enter RCM expenses through a Journal entry in BUSY?.
To enter RCM (Reverse Charge Mechanism) expenses through a Journal entry in BUSY, you can follow these steps:
Step 1: Open the transaction menu in the software. You can choose a journal voucher to start entering RCM entries.
Step 2: When entering RCM through a journal entry, specify the GST nature as RCM Expenses (B2B) and select the relevant ledger name and GST details.
Step 3: Complete the entry by providing all the necessary details.
Step 4: After entering the information, click on the Save option. When saving the voucher, a Register Expenses screen will appear. Enter all the relevant details related to the expenses being registered under RCM on this screen.
Step 5: Save the invoice to record the RCM expense in BUSY.
By following these steps, you can accurately enter RCM expenses through a Journal entry in BUSY.
