Frequently Asked Questions

If you want to know the best practices for entering vendor bills, follow these steps:
Step 1: Go to the Transaction Menu, then select the Voucher Type and enter the voucher.
Step 2: Select the series, date, GST nature, accounts, and amounts.
Step 3: Kindly check that all calculations are correct or select the correct GST amounts.
Step 4: Timely check ledger accounts to ensure accuracy.

No, To modify Bills in BUSY ,please follow below steps:
Step 1: Go to transaction menu. 
Step 2 : Select particular voucher types like sale or Purchase. 
Step 3 : Click on sale/ Purchase.
Step 4: select Modify option.
Step 5 : entrer Voucher No and Date. 
Step 6 : And Click on the ok 
Step 7 : Modifythe bill and save the same . 

To reflect the payments made towards EMI of loan through bank acocunt, you can post payment entry by follow these steps:
Step 1: Go to transaction section then click on payment tab
Step 2: Click on add then specify the voucher the series, date, number and gst nature in header.
Step 3: Post the accounting entry for payment through bank account and save the voucher.

It would been various reason for the difference between the purchase amount and taxable amount in bills 
Point1: Could be due to incorrect tax calculations or incorrect entries in the software
Point 2: Also can been bill sundry issue, it adjusting in only one purchase or taxable amount 
Point 3: It is important to ensure that items value is reflecting in invoice. 

Yes, you can add item description for each items for serial number in BUSY.
Please follow the below steps.
Step 1: Click on administration and then configuration
Step 2: Then features and options and choose the inventory tab
Step 3: In the serial number wise details option, you need to click on configure tab and enable the maintain the item serial umber description and save it.

To enter a NEFT payment done to a vendor in BUSY, follow the below steps:
Step 1: Go to administration menu then configuration and click on features and options.
Step 2: Click on accounts tab and enabled bank instrument details then save.
Step 3: Go to transactions menu and select payment voucher then add and can define instrument type as NEFT with number then save.

The profit does not transfer to capital account automatically, you need to pass entry for the same. To pass entry follow the below steps:
Step 1: Go to transactions menu then select journal voucher and click on add.
Step 2: Enter the required details such as date, voucher number, debit the profit and loss account and credit the capital account with amount then save.

To enter expenses in the journal voucher and credit the party in BUSY , you need to follow these steps:
Step 1: Go to transactions and select voucher as 'Journal' and click on add.
Step 2: Now enter the voucher date and voucher number.
Step 3: Debit the  expenses account and credit the party's account.
Step 4 : Enter the amount and save the voucher.

To modify the email ID for a particular transaction in BUSY .please follow below steps: 
Step 1: Go to Transaction menu
Step 2: Select Sales voucher type and modify
Step 3: open voucher entry and click on the Email button and process.
Step 4:  Press Ok and the Email window popup . 
Step 5: Change Email ID as you want to send email . 

If you are seeing a duplicate entries while importing the data from excel then you need to make sure the below steps.
Step 1: Make sure that the voucher number should be there in each voucher.
Step 2: During voucher import process,Tick the modify existing voucher. If the same voucher number already exists in the company then it will not create the new voucher.