Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How can errors be corrected in previously generated invoices or bills?
To Correct previous generated invoice or modify the invoice , follow these steps:
Step 1: Go to trasaction then click on Sales voucher type
Step 2: Click on Modify tab then mention the voucher series , date and voucher number and then press on OK tab.
Step 3: After access invoice in modify mode, you can correct invoice and save it.
What is the process for correcting incorrect data categorization in BUSY?
You can use different voucher series in BUSY to categorize your entries according to your needs. When you record vouchers, you can select the appropriate voucher series for each entry. If you want to correct a wrong categorization, you can modify the existing voucher and change the voucher series to the correct one. Then, save the voucher again.
If I save a BUSY sales voucher without specifying the warehouse, will it still reduce the stock? I want to avoid negative stock balances.
In BUSY, you cannot save the sales voucher without specify the warehouse or material center. It is mandatory to update material center during entry.
To avoid the negative stock balance, you can either generate stock of particular item from stock journal voucher or enable for dont maintain stock balance from item master for not maintaing inventory for particular item.
I want to check a voucher to trace the source of a billing difference. What is the process to view vouchers in BUSY?
To trace the source of billing differences in BUSY, you can view voucher list.
The process to view vouchers in BUSY, you can follow the below steps:
1. Go to transaction tab and select voucher type.
2. Click on list and then select screen.
3. Specify date range and open list of voucher report.
I need to change the date on a transaction in BUSY that has already posted. Is there a way to do this?
To change the date of already entered transactions please follow given below steps:
Step 1: Go to transactions menu
Step 2: Then click on invoice such as sale and purchase etc
Step 3: Then open the invoice from modify or list button in which you want to change the date of invoice
Step 4: After changing the date of invoice save it
I have to enter transport details like PIN code manually even for my regular parties. Is there a way to avoid this?
If you do not want to mention transport details for local party , you can follow the below steps:
Step 1: Go to administration the configuration and select Features/options
Step 2: Select GST/ VAT feature
Step 3: Then mention no in transport details for local sale/purchase
Step 4: Save the configuration then for local transaction transport details window will not appear.
How do I select the series and date for a voucher before updating the item price during sales voucher entry?
To select the series and date for a voucher before updating the item price during sales entry, follow these steps:
Step 1: Go to transaction section then click on sales voucher
Step 2: Click on add then specify the voucher series and date
Step 3: Afterward, specify the sales type, party account, item details with price and save the voucher.
I cancelled a voucher but it is still showing up. How do I completely delete or remove a cancelled voucher?
If you have cancelled a voucher but it is still showing up, you can completely remove it by deleting it in BUSY using:
Step 1 : CLick on transactions
Step 2 : Select voucher type
Step 3 : Click on modify enter all details for the voucher you want to delete
Step 4 : Open voucher and delete voucher using F8 key.
What should I do if I want to keep records of both old and new stock in the inventory?
To keep records of both old and new stock in the inventory ,please follow below steps :
Step 1: Go to Transaction menu .
Step 2: select Stock Journal Voucher type
Step 3: Click on Add option
Step 4: Add details and Item name in Items generated .
Step 5: Add quantity and Material center and save the voucher.
How do I modify a purchase entry to correct an error in the billing rate for an item?
If you want to modify a purchase entry please follow these steps:
Step 1: Go to transactions menu
Step 2: Then click on invoice such as sales,purchase etc
Step 3: Afterwards open the invoice from modify or list button that you want to modify
Step 4: Then modify the invoice and correct an error in the billing rate and save the voucher