Frequently Asked Questions

To Correct previous generated invoice or modify the invoice , follow these steps:
Step 1: Go to trasaction then click on Sales voucher type
Step 2: Click on Modify tab then mention the voucher series , date and voucher number and then press on OK tab.
Step 3: After access invoice in modify mode, you can correct invoice and save it.

You can use different voucher series in BUSY to categorize your entries according to your needs. When you record vouchers, you can select the appropriate voucher series for each entry. If you want to correct a wrong categorization, you can modify the existing voucher and change the voucher series to the correct one. Then, save the voucher again.

In BUSY, you cannot save the sales voucher without specify the warehouse or material center. It is mandatory to update material center during entry.
To avoid the negative stock balance, you can either generate stock of particular item from stock journal voucher or enable for dont maintain stock balance from item master for not maintaing inventory for particular item.

To trace the source of billing differences in BUSY, you can view voucher list. 
 The process to view vouchers in BUSY, you can follow the below steps: 
 1. Go to transaction tab and select voucher type. 
 2. Click on list and then select screen. 
 3. Specify date range and open list of voucher report.

To change the date of already entered transactions please follow given below steps:
Step 1: Go to transactions menu
Step 2: Then click on invoice such as sale and purchase etc
Step 3: Then open the invoice from modify or list button in which you want to change the date of invoice
Step 4: After changing the date of invoice save it

If you do not want to mention transport details for local party , you can follow the below steps:
Step 1: Go to administration the configuration and select Features/options
Step 2: Select GST/ VAT feature
Step 3: Then mention no in transport details for local sale/purchase 
Step 4: Save the configuration then for local transaction transport details window will not appear.

To select the series and date for a voucher before updating the item price during sales entry, follow these steps:
Step 1: Go to transaction section then click on sales voucher
Step 2: Click on add then specify the voucher series and date 
Step 3: Afterward, specify the sales type, party account, item details with price and save the voucher.

If you have cancelled a voucher but it is still showing up, you can completely remove it by deleting it in BUSY using:
Step 1 : CLick on transactions
Step 2 : Select voucher type
Step 3 : Click on modify enter all details for the voucher you want to delete
Step 4 : Open voucher and delete voucher using F8 key.

To keep records of both old and new stock in the inventory ,please follow below steps : 
Step 1: Go to Transaction menu .
Step 2: select Stock Journal Voucher type 
Step 3:  Click on Add option 
Step 4: Add details and Item name in Items generated .
Step 5: Add quantity and Material center and save the voucher.

If you want to modify a purchase entry please follow these steps:
Step 1: Go to transactions menu
Step 2: Then click on invoice such as sales,purchase etc
Step 3: Afterwards open the invoice from modify or list button that you want to modify
Step 4: Then modify the invoice and correct an error in the billing rate and save the voucher