Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How to record purchases inclusive of taxes if input credit not claimed?
If you want to add Purchase with tax inclusive and don't want to claim ITC in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions menu.
Step 2: Select Purchase and click on Add. Enter the Date, Voucher no. and choose the Purc Type as I/GST-TaxIncl. or L/GST-TaxIncl. depending on the region.
Step 3: Select the party and in the ITC Eligibility field, select the rule that makes you ineligible to claim ITC. The rules are Section 17(5)-Ineligible ITC, Section 16(4)-Ineligible ITC and ITC Restricted Due To Pos Rules.
Step 4: Now, fill the all required details such as Item, Qty, Amount, etc and save the voucher.
How to change tax rate if applied incorrectly while invoicing in BUSY?
In BUSY you have to mention tax rated in the item so if in your invoice wrong tax applied then you need to correct the tax rate in the item master by using these steps:
Step 1: Go to the Administration tab and click on the Masters.
Step 2: Select Item and then click on Modify.
Step 3: Select the item that you want to change the tax rate for. You can change the tax rate from there by selecting a different tax category or creating a new one in the Tax Category field.
Step 4: Click on Save to apply the changes.
Note: Take latest Backup of your data before make any changes in your data.
I am unable to add or update product details for billing. How do I resolve this issue?
Reason for not able to add or update the sales voucher
User permission: If you are logged in with the sub user id and you do not have rights to add and modify voucher in that case you will not be able to add and modify vouchers.
Steps to follow to resolve the problem of not able to add and update the sales voucher.
Step 1: Login company with the super user id and then go to administration menu.
Step 2: Then select option users from it and click on modify option to modify user configuration.
Step 3: Then navigate to the menu rights option and give rights to modify voucher to the sub user.
How do I record purchase entries under GST in BUSY
In BUSY, we have to add tax rate in Item master with HSN Code, GST details in party master and charge GST during Voucher entry. Accordingly will reflect in GST Reports and generate ereturn also.
Pls Follow the Below Steps:
Step 1: Administration
Step 2: Masters
Step 3: Account
Step 4: Add it and mention the Required GST Details like Country, State ,GST Number, PAN Number and Type of Dealer. GST Validate option is given.
Step 5: Item
Step 6: Add it with GST details like Correct Tax rate , HSN Code. HSN Validation option is given.
Step 7: Transaction
Step 8: Select the required Voucher type and charge GST by selecting Sale/Puc Type.
Step 9: Under Display Menu, Can check GST Reports with multiple filteration type.
I want the freight charges to be booked as an expense instead of getting added to the item cost. How can I achieve this in BUSY?
If you want the freight charges to be booked as an expense instead of getting added to the item cost, you need to follow the below steps:
Step 1: Check your invoice. You should apply the freight charges to the Bill Sundry.
Step 2: For this you have to create bill sundry for freight charges press F3 on bill sundry option , give the name of freight charges as you required,
Step 3: then select the relevant information and select the option for cost of goods as NO and save the bill sundry master ,
Step 4: after this you can able to enter freight charges in the invoice apart from the item cost.
I am trying to record an import of goods transaction but it is showing in BB instead of imports. How can I fix this?
For record import of purchase entry in BUSY you have to follow some steps :
Step1: Create purchase type master with the name of import purchase taxable or exempt select import normal in type of transaction of purchase type master.
Step 2:Create bill sundry and tag account ledger under current asset group with the name igst paid against import.
Step 3: Create bill sundry of custom duty, and other charges and igst import and in which tag ac ledger igst paid against import and igst input ledger.
Step 4: Create a dummy party master and enable multicurrency option in it and then pass journal entry with real party and then can create purchase voucher with dummy party.
Why am I getting an error message that GST is not charged when trying to save a voucher? What should I do?
If you are getting an error message that GST is not charged while trying to save a voucher in BUSY, you need to follow these steps :
Step 1 : If you selected sale or purchase type multi rate or single tax rate in that case when you save voucher put cursor in first row in bill sundry then apply shortcut key F4 and tax will automatically applied in voucher and click on save button.
Step 2 : If you selected sale or purchase type item wise tax in that case you have to press enter key after item amount column on each item tax will automatically apply as per item master tax rate and click on save button.
Can I generate invoice with billing address as my branch office but shipping address as client's main office in BUSY?
If you want to generate with billing address as your branch office but shipping
address as clients main office then please follow the given steps
Step 1: Go to administration then configuration then voucher series
confguration then sale then main series then voucher configuration.
Step 2: Here you need to enable option of separate billing shipping details then
save.
Step 3: Then Go to transaction then sale then add then while saving you will
get a popup while saving i.e bill to ship to details here you need to
enter the address of main office of client then proceed to save.
Step 4: Now, both address billing address as well as shipping address will be
printed on the voucher.
Can a quotation voucher be converted into a sales or purchase order directly in BUSY ?
Quotation voucher to be converted into a sales or purchase order directly in BUSY follow the below steps:
Step1:
Create Quotation: Enable Sales/purchase Quotation from Inventory menu . Configure quotation options properly .
Step 2 :
Create Sales /Purchase Order/ Invoice : BUSY software allows us to convert from pick-up sales/Purchase Quotation with the help of function key F11. This includes all item details information, bill sundry information of the invoice .
Step 3:
Review and Verify the Invoice : Need to adjust Quotation reference in the order/ invoice from the auto populate window . Double-check the information on the order/ invoice to ensure accuracy and completeness. Verify that all relevant details are included and correctly calculated.
How can i do billing of rent paid on GST % in BUSY?
If you wants to do enter an invoice on rent paid with GST 18%,you can follow given steps:
Step 1:Go to the Administration menu,
Step 2:Click on Masters,
Step 3:Click on Account,here you can create an account as Rent Paid,and select group Expense(Indirect/Admn.),save this master.
Step 4:Click on item,here you can also add and item as Rent Paid,mention Tax category as GST 18%,then there is an option in the bottom, sepcify purchase Account,Tag here Rent Paid Account and save this master.
Step 5:Now go to the transaction menu,
Step 6:Click Purchase,then click add,Please enter the voucher here,select the rent paid item,then enter all the information along with the voucher and save.
