Frequently Asked Questions

For enter cash discount in sale voucher follow the below steps:
Step 1: Go to administration then go to master menu
Step 2: In master menu go to bill sundry option and click on add 
Step 3: Mention bill sundry name  and take bill sundry type subtractive
Step 4: Select bill sundry nature discount and mention N in adjust in sale amount
Step 5: Now show option account head to post tag cash discount account here
Step 6: If account not create you can create through F3 and save bill sundry
Step 7: Go to transaction select voucher type sale and click on add 
Step 8: Mention detail in voucher party name, item name and mention cash discount in bill sundry.

To generate VVP loan invoices in BUSY, you need to follow these steps:
Step 1. Open the BUSY software and go to the "Invoices" section.
Step 2. Click on "Create New Invoice" or a similar option.
Step 3. Select the customer for whom you want to generate the VVP loan invoice.
Step 4. Enter the necessary details such as invoice number, date, and payment terms.
Step 5. Add the products or services related to the VVP loan.
Step 6. Specify the quantity, rate, and any applicable taxes.
Step 7. Review the invoice details and make any necessary adjustments.
Step 8. Click on "Generate Invoice" or a similar option to create the VVP loan invoice.
Step 9. Save the invoice and send it to the customer.

To file a credit note, you will need the following information:
 1. Credit note number: The unique identification number assigned to the credit note.
 2. Credit note date: The date when the credit note was issued.
 3. Supplier's credit note number: The credit note number provided by the supplier.
 4. Original invoice details: The voucher number of the original invoice against which the credit note is being issued.
 5. Credit note amount: The amount of the credit note.
 6. Reason for issuing the credit note: The explanation or justification for issuing the credit note.
 Please note that this information may vary depending on the specific requirements of your accounting software or GST filing system.

Errors in invoice saving may occur for various reasons.
1. for choosing the wrong sales type or purchase type
To resolve the issue, check the item tax category and party master.
2. for user-right issue on invoice creation
to resolve the issue. Check user rights from the Administration option, then select user, then click Modify. Select the particular user and check the menu rights options for the transactions.
3. for negative stock blocking on the warning alaram option.
To resolve the issue, check the Warning Alaram from the Administration option, then select Configuration, then select Warning Alaram, and then mention Negative Stock as warning only or no actions. If you are still facing issues, you can email us the issue at support@busy.in

The GST rate applied on the invoices in BUSY depends on the sale type that you choose while entering the voucher. For example, if you select I/GST-12% as the sale type, the invoice will have 12% GST for inter-state transactions. Similarly, if you select L/GST-18% as the sale type, the invoice will have 18% GST for intra-state transactions and so on. You can choose from different sale types according to your business needs and GST rules. 
Furthermore if you choose Item-wise, Multirate & Tax inclusive as the sale type, the GST rate will be taken from the item masters. This means that you can have different GST rates for different items in the same invoice.

If you want to specify the dispatch details while creating ewaybill please follow these steps:
Step 1: Go to transactions menu then click on voucher such as sale
Step 2: Click on add to create a new voucher then specify the required fields such as voucher number,date sale or purchase type and party name etc
Step 3: Go to item grid and do the item entry as required then while saving the voucher a transport window will appear 
Step 4: Select ewaybill required option as Y and select other neccesary fields then select transaction type as Bill from dispatch from and select dispatch details required option as Y and then specify the dispatch address and save the voucher

If you want to specify other state in dispatch address follow these steps:
Step 1: Go to transactions menu then click on voucher such as sale
Step 2: Click on add to create a new voucher then specify the required fields such as voucher number,date sale or purchase type and party name etc
Step 3: Go to item grid and do the item entry as required then while saving the voucher a transport window will appear 
Step 4: Select ewaybill required option as Y and select other neccesary fields then select transaction type as Bill from dispatch from and select dispatch details required option as Y and then specify the dispatch address alongwith state and save the voucher

Issue: When I try to edit an existing invoice, it says the invoice already exists, and it asks if I want to continue. Why does this happen? 
 Step 1: Understand the Problem 
 The issue occurs because the system has detected that there is already an invoice with the same number in the same voucher series or a different series of same voucher. 
 Step 2: Resolve the Issue 
 To fix this, you need to make changes to the invoice number. By giving the invoice a different number, you can avoid conflicts with existing invoices. This will resolve the problem, and you should be able to continue making the changes you need.

To record sale transaction in BUSY, folloe these steps: 
 Step 1: Go to transaction section then click on sales voucher type 
 Step 2: Click on Add option then create invoice with relevant details like voucher number, date, party account, item details, quantity and many more. 
 Step 3: After specify the details, save the invoice. 
 To record purchase transaction in BUSY, folloe these steps: 
 Step 1: Go to transaction section then click on purchase voucher type 
 Step 2: Click on Add option then create invoice with relevant details like voucher number, date, party account, item details, quantity and many more. 
 Step 3: After specify the details, save the invoice.

To save vouchers correctly in BUSY before generating e-bills, follow these steps:
Step 1 : CLick on transactions
Step 2 : Select voucher type and click on add
Step 3 : Enter all the necessary details in the voucher, such as party name, invoice number, date, and item details.
Step 4 : Double-check the accuracy of the entered information.
Step 5: Click on the "Save" button to save the voucher.
Step 6 : Ensure that the voucher is saved in the correct ledger and under the appropriate category.
Step 7 : Repeat the process for all the vouchers that need to be saved.
Step 8 : Once all the vouchers are saved, you can proceed to generate e-bills using the saved voucher information.