Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
What is the right way to do sales return adjustments with original sale in BUSY?
BUSY, support the use of manufacturing voucher entries for both raw material consumption and finished goods production. This allows businesses to record and track the entire manufacturing process within a single voucher entry.
Step1: Navigating to Manufacturing Voucher Entry:Select the "Manufacturing Voucher" or "Production Voucher" option in the transaction menu...
What options are there in BUSY to manage customers who order from my online store?How to create employee profiles and manage payroll in BUSY?
If your customer made an order from your online store, it will not sync directly into BUSY. You need to enter order in BUSY manualy from the transaction menu.
With BUSY Enterprise edition, you can configure Payroll and manage employee and their salaries. To configure this, follow these steps:
Step...
How can I enable item-wise discounts for my products or items?
Item-wise discount allows you to apply specific discounts to individual products or items in a sales transaction. This is useful when you want to offer different discounts based on the product type, brand, customer loyalty, or any other criteria, rather than applying a blanket discount to the entire sale.
To...
Can you walk me through how to set up recurring payments/transfers? I'm having trouble figuring it out.
If you want to record recurring transactions in BUSY, you can use the feature of Voucher Replication. This feature allows you to post transactions automatically for a specific period of time. Let us understand ho it works in detail.
Step 1: Open your company then go to the Administration tab...
How does the recurring transactions/subscriptions feature work?
If you want to record recurring transactions in BUSY, you can use the feature of Voucher Replication. This feature allows you to post transactions automatically for a specific period of time. Let us understand ho it works in detail.
Step 1: Open your company then go to the Administration tab...
What is the difference between a credit note and a debit note, and how do they affect inventory balances in voucher entries?
A credit note and a debit note are both accounting documents used to record adjustments to financial transactions. The main difference lies in their purpose and the effect they have on inventory balances in voucher entries
Credit Note:
Step1: Purpose: A credit note is issued by a seller to a buyer to acknowledge a reduction in the amount owed by the buyer. It is usually issued for various reasons, such as returns, discounts, or overpayments.
Step2: Effect on Inventory Balances: When a credit note is issued for a returned or defective item, it reduces the quantity of inventory on hand. This decrease in inventory is recorded as a credit entry in the inventory account, reducing its value.
Debit Note:
Step 1 : Purpose: A debit note is issued by a buyer to a seller to acknowledge an increase in the amount owed to the seller. It is typically issued for reasons such as undercharges, additional goods received, or corrections in pricing.
Step:2: Effect on Inventory Balances: When a debit note is issued for an undercharged item or additional goods received, it increases the quantity of inventory on hand. This increase in inventory is recorded as a debit entry in the inventory account, increasing its value
What is a production voucher entry in accounting?
The production voucher entry provides valuable insights into the manufacturing operations, helps manage inventory levels, and facilitates accurate cost accounting
Step1: Raw Material Consumption: The Production voucher entry records the quantities of raw materials used in the production process. It helps track the usage of each raw material for different products.
Step 2 :Finished Goods Production: The voucher entry records the quantities of finished goods produced as per the production order. It enables businesses to monitor their production output and align it with sales requirements.
Step 3 : Bill of Materials (BOM): The Production voucher entry often integrates with a BOM, which lists all the raw materials and their quantities required to produce a finished product. This ensures proper allocation and tracking of resources.
Step 4 : Production Planning: With data from the production voucher entry, businesses can plan their production schedules and optimise the use of resources and production capacity.
Step 5 : Cost Analysis: The production voucher entry facilitates cost analysis for each production order, allowing businesses to assess profitability, pricing strategies, and cost optimization opportunities.
Step 6 : Quality Control: BUSY accounting software may integrate quality control features within the production voucher entry to ensure compliance with quality standards and track inspection results.
How do I add expenses like freight charges to the total turnover amount in reports?
If you want to add expenses like freight charges to the total turnover amount or in sales amouunt follow the below steps:
To add expenses like freight charges to the total turnover amount or in sales amouunt follow the below steps:
1. If you charge expenses at Bill sundry level then
Step 1: Go to administration and then click on masters menu
Step 2: Now select the bill sundry tab and click on modify to access on mdify mode
Step 3: Select the expense bill sundry master, for example, freight charges, and specify Y for Adjust in sale amount from accounting in sale configuration.
Step 4: Save the configuration. Your expense will now be added to the sales ledger.
2. If you charge expenses at Item level then,
Step 1: Go to administration and then click on masters menu
Step 2: Now select the Item tab and click on modify to access on mdify mode.
Step 3: Select the expense item master, such as freight charges, and indicate Not required for sales account tagging
Step 4: Save the configuration. Your expense will now be added to the sales ledger.
What is the right way to show additional charges like cleaning, folding etc on invoices?
You can show additional charges as a item or as a bill sundry
To show additional charges as item follow below mentioned steps:
Step 1: Go to administration menu
Step 2: Then click on masters option and click on item then click on add option
Step 3: Then add a item specify name and select unit as NA
Step 4: Set do not maintain stock balance option as yes in item master and save it
Step 5: Then go to transactions tab and you can select an invoice and you can use the additional charges as an item
To show additional charges as bill sundry follow these steps:
Step 1: Go to administration menu
Step 2: Then click on masters option
Step 3: Then click on bill sundry
Step 4: Then click on add option and you can create bill sundry and it will be treated as additional charges
step 5: Then click on add option then specify bill sundry name
Step 6: Make sure to select bill sundry type as addictive
Step 7: You can select bill sundry as percentage base,per quantity base and as absolute amount
Step 8: Then go to transaction tab and create a invoice and you can use that bill sundry as a additional charges
How to merge duplicate entries, create audit trails, generate reports in BUSY?
You can cancel or delete an entry if there are duplicate entries. To cancel an entry, first open the entry and use the shortcut key ALT + X and to delete an entry, first open the entry and use the key F8
And
To maintain the Audit Trail in BUSY, Follow the steps given below:-
Go to
Step 1 : Administration
Step 2 : Configuration
Step 3 : Features / Options
Step 4 : General
Step 5 : Enable in Maintain Audit Trail feature. (This feature is enabled by default, in case you specify CIN or Company's GSTIN in the company, because as per MCA guidelines, Audit Trail is mandatory for private limited and public limited companies)
Step 6 : To view the Audit Trail report, Go to Display, then Check List and press Enter on Audit Trail.
And
When users enter transactions into vouchers at the company, these transactions are added to the report. Because the report is generated on the basis of transactions. Follow the steps given below to view the report:-
Step 1 : Open Company in BUSY
Step 2 : Go to Display, various reports are available in BUSY, you can view this report as per your requirement
