Frequently Asked Questions

If you want to create invoice with multiple items whose tax rates are different then you can select multirate, item wise or tax inclusive sales or purchase type. You can follow these steps:
Step 1: Go to transaction section then select the required voucher type and click on add tab.
Step 2: Now, specify the voucher date, series, number, party name, material center and sale or purchase type of multi rate or item wise or tax inclusive in header part of invoice.
Step 3: Next, specify the item details along with quantity and price then apply tax and save the voucher.

If You Want To record transactions like sales, purchases and expenses in BUSY Follow These steps:
 1.Go To The Transactions Menu.
 2.Then Select the Voucher Type In which you Want To enter Invoice.
 3.You Can Select Sales, Purchase, Payment, Contra, Receipt etc.
 4.Then three Option Appear Add, Modify, List.
 5.If Want To add the Voucher Click on add. 
 6.Then Select the Accounts & Enter Relevant Details.
 7.Then Save The Voucher
 8.If Still the issue persists, contact To Our 24*7 Centralized customer support on 8282828282 or 1140964096 & For further assistance You Can Also Mail us on Support@busy.in

To enter the port code in export invoice in BUSY, follow these steps:
Step 1: Go to administration section then click on sales voucher and click on add tab.
Step 2: Now, Mention then voucher number, date, select export sales type, party name and material center in header part of invoice.
Step 3: Next, create the invoice with item details and apply tax.
Step 4: While save the invoice, you will get export shipping bill details in which you have to click on update port address and specify the port details in it.
Step 4: After update the port details, save the invoice.

There could be a several reasons if stock is showing negative while doing entries in BUSY:
1. If you dont have stock for that specific item in that particular voucher date
2. If you have selected wrong material centre in the voucher
3. If all the points are correct check that you are using latest version of BUSY software
4. Run the update master balance utility from the house-keeping menu after backup of your current data
5. If you dont have any opening or closing stock for that item in that case also it will give you a prompt for a negative stock

To update information for specific transaction in BUSY, follow these steps:
Step 1: Go to transaction section then select the required voucher type.
Step 2: Click on modify then specify the voucher series, date and number.
Step 3: After access invoice in modify mode, update the information and save it.
To update information for specify account master in BUSY, follow these steps:
Step 1: Go to administration section then click on master menu
Step 2: Select the account tab then click on modify option
Step 3: Now, select the required master and access in modify mode.
Step 4: Update the account information and save the account.

In BUSY, Can pass expenses entry either with Inventory Voucher and Account Voucher.
Pls Follow the Below Steps:
Through Inventory Voucher 
Step 1: Administration
Step 2: Masters
Step 3: Account 
Step 4: Add account under expense group
Step 5: Create Item & Tag Expense Account under option Specify Purc Account & Save it.
Step 6: Transactions
Step 7: Add the purchase voucher with the expense item
Step 8: In Balancesheet will reflect in Expense Account.
Through Accounting Voucher
Step 1: Administration
Step 2: Masters
Step 3: Account
Step 4: Add account under expense group
Step 5: Transactions
Step 6: Add the payment voucher & Journal Voucher (Dual and Single Entry Mode in Payment)

If you want to record a purchase return voucher in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab on the top menu bar.
Step 2: Under the Transactions tab, you will find a voucher named Purchase Return (Dr. Note). Click on it to open the voucher entry window.
Step 3: Enter all the necessary details of the purchase return transaction, such as the party name, invoice number, item name, quantity, rate, etc.
Step 4: Click on Save to record the voucher and close the window.

If you're using a bill of supply, also known as a purchase challan, to enter a purchase bill in BUSY, follow these steps:
 Step 1: Go to the Transaction menu.
 Step 2: Click on Purchase Voucher and then select the Add option.
 Step 3: Define the voucher series, voucher date, voucher number, and purchase type.
 Step 4: After defining the voucher header details, keep your cursor on the first row of the item and press F11. This will bring up a window for adjusting pending purchase challans.
 Step 5: Choose an option to adjust the purchase challan.

For applying tax in purchase voucher in BUSY, please follow below mentioned points:
Step 1: Ensure that the tax category is mentioned under item master. 
Step 2: Go in administration,masters and click on item, select modify and in tax category specify the rate of tax want to charge in items.
Step 3: Enter voucher date, voucher number purchase type as Local/Central multirate.
Step 4: Select the item, specify qty and price of it.
Step 5: Press F4 and tick on tax summary option in the bottom left corner to view the tax summary of the transaction and save the voucher. 

To print the Item Description in BUSY, please follow the steps below:
Step 1: Go to Administration.
Step 2: Configuration.
Step 3: Select Voucher Series Configuration.
Step 4: Click on the desired transaction where you want to add the item description.
Step 5: Choose the desired series and click on voucher configuration.
Step 6: Enable Item-Wise Description.
Step 7: Select lines for the description; there are a maximum of 20 lines available.
Now, include the description while creating the invoice and print it using the Standard Invoice format. If you are using a customized format, ensure there is a field available for the Item description.