Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
How do I record discounts or adjustments to vendor and customer balances? What is the procedure to account for discounts and adjustments?
To record discounts or adjustments to vendor and customer balances, you can use our item wise diecount option or you can enter discount in bill sundry to use discount bill sundry for discount. To enable item wise discount option please follow the below steps:
Step 1: Go to Administration Menu
Step 2: Click on Configuration and then press Enter on Voucher Series Configuration
Step 3: Click on Sale, then select Sale Voucher Series and then click on Voucher Configuration tab
Step 4: From here you can enable item wise diecount & save then configuration.
Step 5: While adding sale voucher pressing enter on the unit item wise discount window will appear, on that window you can specify the discount of the item.
Can we use a series only for service bills? How to skip an item's quantity and unit from it?
Yes, you can enter a service voucher with an item. For this we need to create a separate series.
Step 1: Create an item with the name of service charged from Administration ⇒ Master ⇒ Item with required configuration.
Step 2: Specify account for sale in item master if you do not want to maintain the service item in the same sale account.
Step 3 : Select your required voucher type & series and click on Voucher Configuration.
Step 4 : You can also skip Item quantity \ unit \ price from Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 5 : Add sale voucher from transaction without quantity of a service item as stock of the same will be not maintained.
Can I customize voucher formats and fields in BUSY? How to create a new series in voucher?
In BUSY, you can configure fields and options in the Voucher Series Configuration, For this you have to follow the steps given below:-
Go to
Step 1 : Administration
Step 2 : Configuration
Step 3 : Voucher Series Configuration
Step 4 : Select the Voucher and press Enter Key
Step 5 : Select Voucher Series and click on Voucher Configuration
Step 6 : Here you can configure the fields and options as per your needs
And
To add more voucher series to Voucher, follow the steps given below:-
Go to
Step 1 : Administration
Step 2 : Configuration
Step 3 : Voucher Series Configuration
Step 4 : Select the Voucher and click on Add New, a window will appear, Enter series name and Save
Is there an option to bill and ship the goods to different parties in the software?
Yes there is an option to bill and ship the goods to different parties in the software you can do this by following these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: After that click on voucher series configuration
Step 3: Then select the voucher such as sale,sales return etc then select the series and then click on voucher configuration
Step 4: Afterwards select separate billing and shipping details option as Y to enable it
Step 5: Save the configurations
Step 6: Go to transactions menu then make a invoice and while making a invoice a popup window will appear to specify shipping address along with ship to party and you can do the entry accordingly.
How do I disable the transport and salesman options in sales voucher configuration in BUSY?
To disable the transport details option for a sales voucher in BUSY, follow these steps:
Step 1: Go to the administration section then click on configuration.
Step 2: Choose voucher series configuration and select the sales voucher type
Step 3: Now, select the sales series and click on the voucher configuration option that appears on the right side of the screen.
Step 4: Now, disable the transport details option and save the configuration.
To disable the salesman feature for sales voucher, follow these steps:
Step 1: Go to the administration section then click on configuration.
Step 2: Choose features and option then select the accounts tab
Step 3: Now, Click on configure tab for salesman/broker wise reporting then untick for sales and save the configuration.
How do I tag a material center in a voucher series for POS voucher?
To tag a material center in a voucher series for POS voucher in BUSY, you need to follow these steps :
Step 1: Go to administration then configuration
Step 2: Select features and options go to inventory tab
Step 3: Enable multi godown inventory and click on save button.
Step 4:Go to administration then configuration click on features and options.
Step 5: Go to POS tab and enable POS and click on save button.
Step 6: Now go to administration then configuration click on voucher series configuration
Step 7: Select voucher type and voucher series and go to voucher configuration and enable advanced POS data entry
Step 8: Click on configure advanced POS options tab and tag material centre and click on save button.
Why am i unable to apply multiple discount at item level in BUSY?
If you want to apply multiple discount at item level in BUSY, follow these steps:
To enable the compound discount
Step 1: Go to administration section then click on configuration menu
Step 2: Choose features and option then select the inventory tab
Step 3: Select compound discount in item wise discount type field then save the configuration.
To configure configure compound discount structure for voucher
Step 1: Go to administration menu and select configuration option.
Step 2: Choose the voucher series configuration option and select the required voucher type with its series.
Step 3: Now, click on voucher configuration button and in next window of voucher configuration mention Y on item wise discount option then specify the compound discount structure and click on save button.
Why aren't my invoices getting mailed every day as scheduled in BUSY?
BUSY doesn't have any option to schedule for email invoices automatically.
We have an option to send invoice automatically after save the invoice. To set it up you need to follow these steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Voucher Series Configuration and choose the voucher type for which you want to set.
Step 3: Choose the voucher series then click on Voucher Configuration. Here you will see an option called Send E-Mail After Saving.
Step 4: Set Y to enable it and click on Configure, here you can set the format name for sending and other configurations as per the requirements.
Now, when you save your voucher email send automatically.
Can I generate automatic voucher numbering for invoice in BUSY?
To configure automatic voucher numbering fo invoice in BUSY follow these steps
Step 1: Take the latest backup of you Data.
Step 2: Go to administration then click on configuration menu
Step 3: Select the voucher series configuration tab and choose the required voucher type .
Step 4: After selecting the voucher type, choose the relevant series, and then click on the Voucher Numbering tab located on the right side of the screen.
Step 5: Specify the numbering type as Automatic, then update the prefix, suffix, starting number, and click on the Ok button to confirm the changes.
Step 6: Select Yes to save this voucher numbering system and No to renumber the voucher type. Your automatic voucher numbering configuration has been completed
How can we add a new voucher Series?
Voucher series is used for bifurcating things. For example there are two partners in a firm. Both want to maintain their data in one company. So we can create 2 series with their name. Each can do transactions in their separate series. We have more options here like Cash and Credit transactions series, Branch wise data maintaining, Good and service transaction series.
We can maintain different types of series so that we can go through their data accordingly.
To add a new voucher Series follow the below steps :
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type and click on “Add New” and write your Series Name and save.
