Frequently Asked Questions

To use voucher and receipt series in this system, you need to go to
Step 1 : CLick on administration
Step 2 : Then configuration
Step 3 : Voucher Series Configuration 
Step 4 : Select voucher type and create a new series for the type of voucher you want to use. 
Step 5 : Then, when creating a new voucher, select the appropriate series and enter the voucher number. 
Step 6 : The system will automatically generate the next voucher number in the series.
Step 7 : Similarly, for receipts, you can create a new series and select it when creating a new receipt.

To add optional field in voucher and need to print the voucher, you need to follow these steps :
Step 1 : Go to administration then configuration then go to voucher series configuration.
Step 2 : Select voucher type and voucher series then go to voucher series configuration
Step 3 : Enable optional field and go to transaction then select voucher type and add voucher with optional field and save.
Step 4 : Now go to administration then configuration go to invoice/document printing select standard.
Step 5 : Select voucher type and go to optional field tab and tick on print optional field and save.

You can switch from automatic to manual voucher numbering in BUSY by following these steps:
 Step 1: Go to Administration and click on configuration.
 Step 2: Select Voucher Series Configuration and the choose the voucher type such as Sales, Purchase, etc.
 Step 3: Select the voucher series and click on voucher numbering.
 Step 4: Set the Numbering Type as Manual 
 Step 5: You can set Duplicate Voucher Number and Blank Voucher Number as either Warning Only, Don't Allow or No Action and save changes.
 Note: Take latest backup of your data before make any changes in the voucher numbering.

In sales invoice configuration there is no designated field availabe to enter bank branch details. However you can use the optional field feature to enter additional details in the sales invoice. To configure it follow these steps:
 Step 1: Go to Administration and click on Configuration.
 Step 2: Select Voucher Series Configuration and choose Sales
 Step 3: Select the series and click on Voucher Configuration.
 Step 4: Mention the No of optional fields as per the requirements upto 20 and configure it then save.
 Now, when you enter sales voucher you can mention additional details like your bank branch details.

To Enable billing shipping function, follow these steps:
 step 1: Go to Adminstration and click on configuration.
 step 2: Select voucher series configuration option. 
 step 3: Choose sales and series where doing billing , select voucher configuration. 
 step 4: Enable Separate Billing/Shipping Details.
 step 5: Save the changes succesfully.
 Note : In billing shipping section, You need to enter the name and address where the stock is actually going. First enter party in Party Master field and enter the shiping address in Billing Shipping Details. This will generate the bill with the correct party name and shipping address.

To set up prefix or suffic for vouchers in BUSY, you can follow these steps:
 Step 1: Go to Administration and click on configuration.
 Step 2: Select Voucher Series Configuration and the choose the voucher type such as Sales, Purchase, etc.
 Step 3: Select the voucher series and click on voucher numbering.
 Step 4: Choose the Numbering Type as either Automatic.
 Step 5: Now, you can set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.
 Note: Take latest backup of your data before make any changes in the voucher numbering.

To enable custom field or details of purchase size in BUSY you have to follow the steps
1 go to administration menu and click on configuration
2 click on voucher series configuration and select voucher type 
and its series then click on voucher configuration 
3 go to number of optional fields option and select 1 and click configure 
4 type the field value as purchase size and select type as text 
make No on maintain database field and save 
5 then go to voucher module and after narration option you will get 
a box to fill the value of purchase size

To automatic emails for invoices generated in BUSY, please follow the steps below:
Step 1: Go to Administration Menu
Step 2: Click on Configuration and then press Enter on Voucher Series Configuration
Step 3: Click on Sale, then select Sale Voucher Series and then click on Voucher Configuration tab
Step 4: enable send mail after saving and then click on configuration button
Step 5: Select the invoice format in Format field and disable prompt to send e-mail and show email option as you want to send automatically.
Make sure you have configured the email configuration in BUSY and have/saved email Id in party master details.

If you want to enable separate billing and shipping addresses for the same vendor, follow these steps: 
 Step 1: Go to the Administration menu and then click on Configuration. 
 Step 2: Select Voucher Series Configuration, choose the voucher type and series, and then click on Voucher Configuration. 
 Step 3: On the left side, enable the feature Separate Billing/Shipping Details and save the configuration. 
 Step 4: Then add the voucher to the series for which you enabled billing and shipping details. After selecting the account, Separate Billing/Shipping Details will appear enter billing and shipping details accordingly.

Reason : It might be possible, you have not enabled bill sundry from voucher series configuration and in majority of cases, the extra amount \ expense will not be charged in the retail counter.
To add expense after tax (CGST \ SGST \ IGST) at the time of POS billing follow the below steps:
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Configuration.
Step 3 : Click on Configure advance POS option tab.
Step 4 : Check the box of required number of bill sundry with relevant name.