Frequently Asked
Questions
Find Solutions to Common Issues Related to features - accounts
How to set up and manage budgets in BUSY?The duty and tax amount is not reducing in my balance sheet in BUSY after I recorded GST payment. What could be the reason?
1.To setup Budgets feature in BUSY, follow these steps:
Step 1: Go to administration then click on Configuration menu
Step 2: Choose Features/options menu then click on accounts tab and enable the Budget feature.
Step 3: After enable the Budget feature, Click on save tab.
2.You can define budget in various expense account, fixed asset account and investment account. Additionally, you can update budgets within specific account groups as needed.
To update Budget in account master, follow these steps:
Step 1: Go to Administration then click on master menu
Step 2: Choose accounts option then click on modify and select the required account master.
Step 3: A window will appear to update the Budget while saving account master, Specify the budget and save the master.
3.To configure a warning alarm in case of budget exceeding during voucher entry, follow these steps:
Step 1: Go to administration then click on configuration tab
Step 2: Choose warning alarm and set for Warning only or Donot allow for Budget Limit for accoun and save the configuration.
4. To Check Budget Variance report, follow these steps:
Step 1: Go to Display then Click on Mis reports menu
Step 2: Select Budget variance and check the report.
How can i setup and manage the budget in BUSY?
1.To setup Budgets feature in BUSY, follow these steps:
Step 1: Go to administration then click on Configuration menu
Step 2: Choose Features/options menu then click on accounts tab and enable the Budget feature.
Step 3: After enable the Budget feature, Click on save tab.
2.You can define budget in various expense account, fixed asset account and investment account. Additionally, you can update budgets within specific account groups as needed.
To update Budget in account master, follow these steps:
Step 1: Go to Administration then click on master menu
Step 2: Choose accounts option then click on modify and select the required account master.
Step 3: A window will appear to update the Budget while saving account master, Specify the budget and save the master.
3.To configure a warning alarm in case of budget exceeding during voucher entry, follow these steps:
Step 1: Go to administration then click on configuration tab
Step 2: Choose warning alarm and set for Warning only or Donot allow for Budget Limit for accoun and save the configuration.
4. To Check Budget Variance report, follow these steps:
Step 1: Go to Display then Click on Mis reports menu
Step 2: Select Budget variance and check the report.
How do I add commissions in BUSY? What is the process?
To set up broker and configure their commission in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Salesman/Broker-wise Reporting option. Just click on the checkbox to turn it on.
Step 3: Set ‘Y’ on the "Specify Default Commission / Brokerage” option under the Salesman / Broker configuration tab.
Step 4: Select the option for commission from the following choices: Salesman / Broker Master, Party/Item Master, or As Specified Below.
Step 5: Now, Go back to Administrtion tab and click on Masters.
Step 6: Select salesman and click Add. Enter the required details and save.
To view commision report can follow these steps:
Step 1: Go to Display menu and click on Commission Calculation.
Step 2: Entet on Sale / Purchase and can filter the report with One Salesman / All Salesman.
Step 3: Enter the date range and can view the commision for each salesman.
Step 4: You can also post Commission Voucher by press F4.
How to add brokers and view commission reports in BUSY?
To set up broker and configure their commission in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Salesman/Broker-wise Reporting option. Just click on the checkbox to turn it on.
Step 3: Set ‘Y’ on the "Specify Default Commission / Brokerage” option under the Salesman / Broker configuration tab.
Step 4: Select the option for commission from the following choices: Salesman / Broker Master, Party/Item Master, or As Specified Below.
Step 5: Now, Go back to Administrtion tab and click on Masters.
Step 6: Select salesman and click Add. Enter the required details and save.
To view commision report can follow these steps:
Step 1: Go to Display menu and click on Commission Calculation.
Step 2: Entet on Sale / Purchase and can filter the report with One Salesman / All Salesman.
Step 3: Enter the date range and can view the commision for each salesman.
Step 4: You can also post Commission Voucher by press F4.
How to setup credit limits, credit period and overdues in BUSY?
If you want to set up credit limit for customer/Vendors, credit period & warning for overdue you can follow these steps:
Step 1: First, you need to enable the credit limit feature by going to the Administration tab on the top menu bar and clicking on Configurations.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Credit Limit option. Just click on the checkbox to turn it on and save.
Step 3: Now go back to Administration tab and click on Masters.
Step 4: Under Masters, select Account and then click on Modify. This will open a list of your accounts that you can choose from.
Step 5: Select the account that you want to set up a credit limit and when you resave that a window appears for credit limit you can mention there.
Step 6: Further if your Bill by Bill feature is enabled then in account master you can mention Credit days for Sale / Purchase to set up credit period.
Step 7: You can set up warning for overdues from "Warning Alarms" option under the Configuration tab.
How to configure credit limits, periods, overdues in BUSY?
If you want to set up credit limit for customer/Vendors, credit period and overdue warning, you can follow these steps:
Step 1: First, you need to enable the credit limit feature by going to the Administration tab on the top menu bar and clicking on Configurations.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Credit Limit option. Just click on the checkbox to turn it on and save.
Step 3: Now go back to Administration tab and click on Masters.
Step 4: Under Masters, select Account and then click on Modify. This will open a list of your accounts that you can choose from.
Step 5: Select the account that you want to set up a credit limit and when you resave that a window appears for credit limit you can mention there.
Step 6: Further if your Bill by Bill feature is enabled then in account master you can mention Credit days for Sale / Purchase to set up credit period.
Step 7: You can set up warning for overdues from "Warning Alarms" option under the Configuration tab.
What steps should I follow to set up and manage multiple projects or cost centers in BUSY?
To use Cost Centre feature you need to perform the following steps:
Step 1: Go to Administration menu then click on Configuration option.
Step 2: Now click on Features and options then click on Accounts tab.
Step 3: Go to Administration menu then click on Masters goto Cost center click add cost center then create cost center group by f3 on group and we can only mention opening bal in debit or credit in begining of the year.
Step 4: Goto Account master create new account and after selecting group window will apear of cost center Allocate amount to cost center Y select for yes.
Step 5: Goto transaction and add purchase account while saving window will appear of Allocate amount to cost center select cost center in dropdown and amount and dr/cr bal according to voucher automatic selected you can mention short narration and save voucher.
Step 6:Goto Display and see there is a report of cost center as per your requirement you can see cost center Trail and cost center Ledger and cost center summaries.
How do I handle agreements that offer credit limit and credit days of more than 30 days in the software?
To handle agreements that offer credit periods of more than 30 daysyou can follow these steps:
Step 1: First, you need to enable the credit limit feature by going to the Administration tab on the top menu bar and clicking on Configurations.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Credit Limit option. Just click on the checkbox to turn it on and save.
Step 3: Now go back to Administration tab and click on Masters.
Step 4: Under Masters, select Account and then click on Modify. This will open a list of your accounts that you can choose from.
Step 5: Select the account that you want to set up a credit limit and when you resave that a window appears for credit limit you can mention there.
Step 6: Further if your Bill by Bill feature is enabled then in account master you can mention Credit days for Sale / Purchase to set up credit period.
Step 7: You can set up warning for overdues from Warning Alarms option under the Configuration tab.
How can i setup and manage the cost center feature in BUSY?
1.To setup cost centers feature in BUSY, Follow these steps:
Step 1: Go to Administration section then click on Configuration menu
Step 2: Select features/options and then select accounts tab
Step 3: Enable Cost center feature, Made configuration as per requirement and save the tab.
2.To create the Cost center master, follow these steps:
Step 1: Go to administration then click on Master menu.
Step 2: Select the Cost center option and click on Add to create cost center master.
3.Now, Configure for allocation of amount to cost center in required account master by following these steps:
Step 1: Go to administration then click on Master menu.
Step 2: Select the Account tab then click on Modify option and open the required account master in modify mode.
Step 3: A window will appear while saving account masterfor allocate amount to cost center, Specify Y to enable the option and save the master.
4.You can Allocate the amount of income/expense to the appropriate Cost Centre while entering a voucher.
5.To view the cost center report, you have to go to Display section then click on Cost center report and then select the required report.
How to setup new ledger accounts or cost centers?
1.To setup cost centers feature in BUSY, Follow these steps:
Step 1: Go to Administration section then click on Configuration menu
Step 2: Select features/options and then select accounts tab
Step 3: Enable Cost center feature, Made configuration as per requirement and save the tab.
2.To create the Cost center master, follow these steps:
Step 1: Go to administration then click on Master menu.
Step 2: Select the Cost center option and click on Add to create cost center master.
3.Now, Configure for allocation of amount to cost center in required account master by following these steps:
Step 1: Go to administration then click on Master menu.
Step 2: Select the Account tab then click on Modify option and open the required account master in modify mode.
Step 3: A window will appear while saving account masterfor allocate amount to cost center, Specify Y to enable the option and save the master.
4.You can Allocate the amount of income/expense to the appropriate Cost Centre while entering a voucher.
5.To view the cost center report, you have to go to Display section then click on Cost center report and then select the required report.
