Frequently Asked
Questions
Find Solutions to Common Issues Related to features - enterprise
I need to add a salary payment for an employee promoter to my invoice in BUSY how do I do this properly?
To set up for payroll and generate salary for employees through BUSY enterprise edition, you need to follow these steps:
Step 1: Go to the Administration menu and select Configuration.
Step 2: Choose Features / Options and then click on Enterprise Features.
Step 3: Set Y on option called Enable Payroll and click on Configuration.
Step 4: Here you need to configure the salary mode such as Monthly Salary, Daily Wages, Production.
Step 5: Next, you have to create employees by going to Administration and click on Masters.
Step 6: Select Employee and click on Add.
Step 7: Enter all the required details such as Name, Group, Payment mode, Salary Structure, etc.
Step 8: Next, go to Administration and click on Configuration.
Step 9: Select Voucher Series Configuration then click on Salary Calculation.
Step 10: Select the voucher series and click on Voucher Configuration.
Step 11: Here, you need to configure salary components as you have configured in employee salary structure.
Step 12: Now, you can generate salary calculation voucher from the Transaction menu.
Note: For more clarification you can refer the video tutorial available with the payroll feature.
What options do I have for tracking payroll and salary information in BUSY over a period of time?
In BUSY, you have the option to track payroll and salary information over a period of time through various features and reports. You can set up and configure employee payroll details, including salary structures and components. You can process monthly payroll, record attendance and leave, manage deductions and generate salary slips. BUSY also provides payroll reports and allows you to customize the salary slip format. Additionally, you can integrate BUSY with bank accounts for salary transfers and handle TDS deductions on employee salaries.
In BUSY Enterprise Model have inbuilt feature of Payroll. if you have already enable, configure and entry payroll voucher entry. so you can track payroll and salary information in BUSY.
Step 1: Go to Display Menu
Step 2: Click on Payroll Reports option
Step 3: Under Payroll Reports have Payroll Registers option
Step 4: Under Payroll Registers option you can check Salary Register, Bonus Register, Salary Register Entry Level, Leave Encashment Register, salary component register,
Step 5: Employee salary Structure details, Bank Advice, Full & Final Settlement Report.
How to manage multiple branches in BUSY?
To maintain Multiple Branches in BUSY you have to use BUSY Enterprise model
Find out the steps to maintain multiple Branches in BUSY
Step 1 : First go to administration
Step 2 : Then go to configuration
Step 3 : Then go to features and option
Step 4 : Then go to enterprise features
Step 5 : Then enable multi branch details option
Step 6 : Then create new Branch master and enable create voucher series group , user and material center for that Branch if required
Step 7 : Then mention Branch info details
Step 8 : Then configure branch options
Step 9 : Then mention branch state and tag that voucher series group of branch
Step 10 : Configure gst details of that branch
Step 11 : Then go to administration
Step 12 : Then go to users
Step 13 : Then tag that branch in those users which is related to that branch
Step 14 : Now you can log in that company with branch user and work
How do I handle tax deductions and withholdings in BUSY?
With BUSY Enterprise edition, you can configure Payroll and tax deductions. To configure this, follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on Enterprises Features.
Step 3: Here, you will a feature called Enable Payroll, set Y on that to turn it on.
Step 4: Click on configuration and can enable the salary mode(s) such as Monthly Salary, Daily Wages and Production as per the requirements.
Step 5: You can also configure for deductions such as TDS, Professional Tax, PF and ESI as needed and save.
Step 6: Next, you need to create employee from Masters under the Administration menu.
Step 7: Click on Add and enter all the necessary details such as Name, Group, Date of joining, etc.
Step 8: You have to set Salary structure and mention salary components such as Basic, HRA, PF, etc.
Step 9: For TDS deductions you need to click on TDS Details tab and need to mention deduction details and save.
Further you can go through our video and help documents for more clarification.
We have set up multiple party groups in BUSY. How can we show or hide these for specific users?
If you have set up multiple party groups in BUSY to show or hide them for specific users, you need to follow the below steps:
Step 1: Go to Administration, then select Configuration, then select Features & Options, then select Enterprise Features, enable the master series group as Yes, then click on the configuration option, click the Account group option, and save the configuration.
Step 2: After saving this setting, you need to go to Administration, then select Masters, then select Account Group, then select Modify, and select the account group in which you have to tag your master series group. For this, you need to create a master series group by pressing F3. You can add it and select the master series group.
Step 3: After this, you need to go to Administration, then select Users, then select BUSY Users, then select Modify and select the user name and specify the master series group as YES, and the master series group that you want to show but have not selected will be hidden.
How do I specify the material center in different branches in BUSY?
Add material centre in branch coonfiguration ,pleasefollow the steps :
Step 3 : After enabling the multi-branch feature, save your changes. The software may require you to restart or refresh to apply the new settings.
Step 4 :Now that you have enabled the multi-branch feature, you can proceed to create a new branch with specific details. Here are the steps:
Step 5: Look for an option or button to Create New Branch or Add Branch. Click on this option to start the branch creation process.
Step 6 :In the branch creation form, provide the following details for the new branch:
Branch Name: Enter a unique name for the branch.
Material Centers: Configure material centers or warehouses associated with this branch if applicable.
User Name: Assign a username or login name for the branch.
Tax Configuration: Set up tax-related information specific to this branch.
Branch Address: Enter the physical address or location of the branch.
State: Specify the state or region where the branch is located.
Step 7 :If you have multiple branches to configure, repeat the above steps for each branch.
How to ensure accuracy of salary processing in BUSY?
To ensure accuracy of salary processing in BUSY, you can follow these steps:
1. Double-check the salary structure and components to ensure they are set up correctly.
2. Verify that all employee details, such as bank accounts and tax information, are accurate and up to date.
3. Regularly review and reconcile salary data with attendance records and leave management to avoid any discrepancies.
4. Use the preview option to review salary calculations before finalizing and processing the payments.
5. Keep track of any changes or updates in tax laws or statutory regulations to ensure compliance.
6. Conduct periodic audits and reconciliations to identify and rectify any errors or inconsistencies.
7. Utilize the available reports and analytics in BUSY to analyze salary data and identify any anomalies.
8. Communicate with employees to address any concerns or discrepancies in their salary payments promptly.
9. Train and educate your payroll team on the proper procedures and best practices for salary processing in BUSY.
10. Regularly update and maintain the software to ensure you have the latest features and bug fixes for accurate salary processing.
How do I properly configure multiple branches in BUSY?
Multibranch option in BUSY for maintaining the same we need Enterprise edition.
In this we can maintain different location wise data for every branch. And then after doing transaction we can check reports as per location wise.
Follow Below Steps(HO)
Step 1:- Administration
Step 2:- Configuration
Step 3:- Features & options
Step 4:- Enterprise
Step 5:- Enable multi branch option
Step 6:- Provide name of Branch
Step 7:- Enbale option Material centre/Voucher series and User. It will auto create all three things and will tagg the same in branch.
Step 8:- Now enable HO/BO data sync option and select its status as Head Office
Note: HO's License must be run on EC model.
Steps for BO
Step 1:- Administration
Step 2:- Configuration
Step 3:- Features & options
Step 4:- Enterprise
Step 5:- Now enable HO/BO data sync option and select its status as Breach Office
Step 6:- Now click on configuration button
Step 7:- Mention Ho server info as per the HO.
Step 8:- Mention Bo details (company information)
Step 9:- Then click on read head office configuration
Step 10:- Now click on read head office configuration.
How do I generate pay slips for employees in BUSY?
a feature in your accounting or payroll software that allows you to print salary slips for employees. Here's a breakdown of the process you described:
Step 1 :Start by entering the salary information for your employees.
Step 2 :After you have entered the salary information, the software prompts you to print salary slips.
Step 3 :This prompt could appear automatically or as a manual action.
Step 4 :When prompted to print salary slips, click "OK" or a similar button to confirm that you want to generate and print the salary slips.
Step 5 :Once you click "OK," the software should take you to a print options menu or screen.
Step 6:Within the print document menu, look for an option to print "Bulk Salary Slips" or "Multiple Salary Slips" or something similar. This option allows you to print salary slips for multiple employees at once.
Step 7 :Once you have selected the employees and configured the printing parameters, initiate the printing process. This might involve clicking a "Print" or "Generate" button.
How can I generate and print salary slips?
a feature in your accounting or payroll software that allows you to print salary slips for employees. Here's a breakdown of the process you described:
Step 1 :Start by entering the salary information for your employees.
Step 2 :After you have entered the salary information, the software prompts you to print salary slips.
Step 3 :This prompt could appear automatically or as a manual action.
Step 4 :When prompted to print salary slips, click "OK" or a similar button to confirm that you want to generate and print the salary slips.
Step 5 :Once you click "OK," the software should take you to a print options menu or screen.
Step 6:Within the print document menu, look for an option to print "Bulk Salary Slips" or "Multiple Salary Slips" or something similar. This option allows you to print salary slips for multiple employees at once.
Step 7 :Once you have selected the employees and configured the printing parameters, initiate the printing process. This might involve clicking a "Print" or "Generate" button.
