Frequently Asked
Questions

Q: How does the approval process for entries work in BUSY?

To enable the feature of voucher master in BUSY you must have enterprise model of BUSY and need to follow below given steps to enable the feature Step 1: Go to administration menu and select configuration from it. Step 2: From configuration option select feature and option. Step 3: Then click on enterprise feature metion Y on the voucher/master approval. Step 4: After that click on configure button to configure voucher approval. Step 5: In the next window of voucher approval select voucher type, series and user how can approve the vouchers. Step 6: Then click on save button to save the configuration. Step 7: To approve entry you can go to display then select checklist option from checklist select option of voucher/master approval report.

Q: How to Get TDS on Salary Report?

You can view the TDS report from below steps : Step 1: Click on Display menu Step 2: Then TDS/TCS Reports Step 3: Then TDS Deduction details or other TDS reports also. Here select the category and then apply filter on party to view the report. You can generate the TDS return notepad file from BUSY. For TDS utility, you have to download the the tds site then speciFinancial Year the the file path which generated from BUSY, challan file and error file after that can upload it on tds portal. Pls check the below steps. Step 1: Click on Print/Email/SMS Step 2: Then TDS/TCS report Step 3: Then e TDS return non salary Step 4: Then speciFinancial Year the tds ereturn path for generating the file or can generate it in default location BUSYwin folder.

Q: How can I set up the payroll feature to input payroll information?

Steps to enable and configure the payroll feature in BUSY. Step:1 To set up the payroll feature in BUSY, you need to upgrade to the enterprise model. Step:2 Then go to administration and then select option configuration from it. Step:3 Then select feature and option from it and go to enterprise feature. Step:4 From there select enable payroll and configure it according to the need. Step:5 After configuration go to administration again and then select masters. Step:6 From masters option select employee master and add details of employee and his salary structure. Step:7 After adding the employee master then go to transaction option and add salary voucher in it. Step:8 And for viewing report need to go to display option and payroll reports.

Q: How to configure payroll correctly in BUSY

Steps to enable and configure the payroll feature in BUSY. Step:1 To set up the payroll feature in BUSY, you need to upgrade to the enterprise model. Step:2 Then go to administration and then select option configuration from it. Step:3 Then select feature and option from it and go to enterprise feature. Step:4 From there select enable payroll and configure it according to the need. Step:5 After configuration go to administration again and then select masters. Step:6 From masters option select employee master and add details of employee and his salary structure. Step:7 After adding the employee master then go to transaction option and add salary voucher in it. Step:8 And for viewing report need to go to display option and payroll reports.

Q: What details do I need to provide for configuring branches in BUSY?

Find out the details you need to provide for configuring Branches In BUSY Step 1 : First enable Multi branch details option Step 2 : Then Add Branch master Step 3 : Then mention Branch name and enable create voucher series group ,user and material centre Step 4 : Then can mention Branch alias Step 5 : Then mention company name and print name Step 6 : Then mention company address and basic company details Step 7 : Then specify state Step 8 : Then tag voucher series group you have created Step 9 : Then configure gst details as per your branch Step 10 : Then can log with your Branch user and work in your branch company

Q: I want to track expense claims of employees in BUSY. What is the procedure?

In BUSY we do not have any direct provision to track employee expenses but you can manage in BUSY in enterprise model through payroll feature. For enable payroll feature please follow these steps: 1. Go in administration 2. Then go in configuration 3. Then Go in Features/Options 4. Then Go in enterprise feature 5. Then enable payroll feature then click on configuration 6. Then click on maintain accounting with payroll 7. Save configuration and save enterprise tab 8. Then create employee expense account 9. Then tag employee expense account in salary component 10. Then go in voucher series config and select salary calculation 11. Then select series and click on voucher configuration 12. Configure salary component and save configuration 13. Then pass salary voucher and check expense account ledger

Q: What is the process for putting in a purchase order for approval?

you can use the Approval Rules feature. follow these steps: Step 1. Click on Administration. Step 2. Go to Configuration. Step 3. Select Features Options. Step 4. Navigate to the Enterprise Features tab. Step 5. Enable the Enable Voucher Master Approval option. Step 6. Click on the Configuration button. Step 7. In the User Who Can Approve section, select the sub-users who should have approval rights. Step 8 : In this windoe ypu can find conditional approval . you can set the rules for the approval . Save the changes. Step 9 : the user can add purchase order and save it . this will show into to be approve report for approval. Once this is done, the selected sub-users will have the ability to approve vouchers and masters in the software.

Q: I entered my employee payroll information but it is not showing up in the system. What should I check to fix this?

In BUSY, Payroll feature available in Enterprise Model and if you have Enterprise license can enable payroll feature, follow the below steps for enable payroll feature and enter the employee information. 1. Go to the Administration tab and click on Configuration. 2. Click on Feature/Option and then select Enterprise Features tab. 3. Enable Payroll feature and click on configuration then select salary mode such as Monthly salary, daily wages, production and configure accordingly and save the payroll configuration. 4. Go back to the Administration tab and click on master and then select employee. 5. Create an employee master with all the employee information such as employee code, designation, address, date of birth, date of joining etc.

Q: I need help setting up payroll features in BUSY. How do I add employees and pay schedules?

If you want to setting up payroll feature in BUSY and want to add employees and pay shedule then you need to follow these steps: Step 1: Go to administration menu Step 2: Then click on configuration button Step 3: Then click on features and option Step 4: Then click on enterprise features Step 5: Then click on enable payroll then click on configuration to configure it Step 6: Do the required configurations Step 7: After that save the changes Step 8: Then go to administration menu again Step 9: Then click on masters Step 10: Afterwards click on employee button to add a employee master and you can specify the salary structure as well Step 11: You can also add salary component such as basic salary,PF and ESI etc

Q: What's the process for setting up automated approval workflows for transactions across branches?

If you want to set up approval for transactions, you can follow these steps: Step 1: Go to Administration and click on configuration. Step 2: Select Features / Options and click on Enterprises Features. Step 3: Here, you will a feature called "Enable Voucher / Master Approval", set Y on that to turn it on. Step 4: Now, click on Configuration and select Vouchers for transaction. Step 5: Enter your voucher type, voucher series, users who can approve, allow printing, etc as per the requirements and save the configuration. Step 6: The the user you assign for approval can approve the transaction under the Check List in the Display menu. Further can go through out video tutorial and help document available with feature for more information.

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Dealer Complaint/Issues

How does the approval process for entries work in BUSY?

To enable the feature of voucher master in BUSY you must have enterprise model of BUSY and need to follow below given steps to enable the feature
 Step 1: Go to administration menu and select configuration from it.
 Step 2: From configuration option select feature and option.
 Step 3: Then click on enterprise feature metion Y on the voucher/master approval.
 Step 4: After that click on configure button to configure voucher approval.
 Step 5: In the next window of voucher approval select voucher type, series and user how can approve the vouchers.
 Step 6: Then click on save button to save the configuration.
 Step 7: To approve entry you can go to display then select checklist option from checklist select option of voucher/master approval report.

How to Get TDS on Salary Report?

You can view the TDS report from below steps :
Step 1: Click on Display menu
Step 2: Then TDS/TCS Reports
Step 3: Then TDS Deduction details or other TDS reports also.
Here select the category and then apply filter on party to view the report.
You can generate the TDS return notepad file from BUSY. For TDS utility, you have to download the the tds site then speciFinancial Year the the file path which generated from BUSY, challan file and error file after that can upload it on tds portal.
Pls check the below steps.
Step 1: Click on Print/Email/SMS
Step 2: Then TDS/TCS report
Step 3: Then e TDS return non salary
Step 4: Then speciFinancial Year the tds ereturn path for generating the file or can generate it in default location BUSYwin folder.

How can I set up the payroll feature to input payroll information?

Steps to enable and configure the payroll feature in BUSY. 
 Step:1 To set up the payroll feature in BUSY, you need to upgrade to the enterprise model.
 Step:2 Then go to administration and then select option configuration from it.
 Step:3 Then select feature and option from it and go to enterprise feature.
 Step:4 From there select enable payroll and configure it according to the need.
 Step:5 After configuration go to administration again and then select masters.
 Step:6 From masters option select employee master and add details of employee and his salary structure.
 Step:7 After adding the employee master then go to transaction option and add salary voucher in it.
 Step:8 And for viewing report need to go to display option and payroll reports.

How to configure payroll correctly in BUSY

Steps to enable and configure the payroll feature in BUSY. 
 Step:1 To set up the payroll feature in BUSY, you need to upgrade to the enterprise model.
 Step:2 Then go to administration and then select option configuration from it.
 Step:3 Then select feature and option from it and go to enterprise feature.
 Step:4 From there select enable payroll and configure it according to the need.
 Step:5 After configuration go to administration again and then select masters.
 Step:6 From masters option select employee master and add details of employee and his salary structure.
 Step:7 After adding the employee master then go to transaction option and add salary voucher in it.
 Step:8 And for viewing report need to go to display option and payroll reports.

What details do I need to provide for configuring branches in BUSY?

Find out the details you need to provide for configuring Branches In BUSY
 Step 1 : First enable Multi branch details option
 Step 2 : Then Add Branch master 
 Step 3 : Then mention Branch name and enable create voucher series group ,user and material centre
 Step 4 : Then can mention Branch alias
 Step 5 : Then mention company name and print name 
 Step 6 : Then mention company address and basic company details 
 Step 7 : Then specify state 
 Step 8 : Then tag voucher series group you have created
 Step 9 : Then configure gst details as per your branch 
 Step 10 : Then can log with your Branch user and work in your branch company

I want to track expense claims of employees in BUSY. What is the procedure?

In BUSY we do not have any direct provision to track employee expenses but you can manage in BUSY in enterprise model through payroll feature.
For enable payroll feature please follow these steps:
1. Go in administration 
2. Then go in configuration 
3. Then Go in Features/Options
4. Then Go in enterprise feature
5. Then enable payroll feature then click on configuration 
6. Then click on maintain accounting with payroll 
7. Save configuration and save enterprise tab 
8. Then create employee expense account
9. Then tag employee expense account in salary component
10. Then go in voucher series config and select salary calculation 
11. Then select series and click on voucher configuration 
12. Configure salary component and save configuration 
13. Then pass salary voucher and check expense account ledger

What is the process for putting in a purchase order for approval?

you can use the Approval Rules feature. follow these steps:
Step 1. Click on Administration.
Step 2. Go to Configuration.
Step 3. Select Features Options.
Step 4. Navigate to the Enterprise Features tab.
Step 5. Enable the Enable Voucher Master Approval option.
Step 6. Click on the Configuration button.
Step 7. In the User Who Can Approve section, select the sub-users who should have approval rights.
Step 8 : In this windoe ypu can find conditional approval . you can set the rules for the approval . Save the changes.
Step 9 : the user can add purchase order and save it . this will show into to be approve report for approval. 
Once this is done, the selected sub-users will have the ability to approve vouchers and masters in the software.

I entered my employee payroll information but it is not showing up in the system. What should I check to fix this?

In BUSY, Payroll feature available in Enterprise Model and if you have Enterprise license can enable payroll feature, follow the below steps for enable payroll feature and enter the employee information. 
 1. Go to the Administration tab and click on Configuration. 
 2. Click on Feature/Option and then select Enterprise Features tab. 
 3. Enable Payroll feature and click on configuration then select salary mode such as Monthly salary, daily wages, production and configure accordingly and save the payroll configuration. 
 4. Go back to the Administration tab and click on master and then select employee. 
 5. Create an employee master with all the employee information such as employee code, designation, address, date of birth, date of joining etc.

I need help setting up payroll features in BUSY. How do I add employees and pay schedules?

If you want to setting up payroll feature in BUSY and want to add employees and pay shedule then you need to follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and option
Step 4: Then click on enterprise features
Step 5: Then click on enable payroll then click on configuration to configure it
Step 6: Do the required configurations
Step 7: After that save the changes
Step 8: Then go to administration menu again
Step 9: Then click on masters 
Step 10: Afterwards click on employee button to add a employee master and you can specify the salary structure as well 
Step 11: You can also add salary component such as basic salary,PF and ESI etc

What's the process for setting up automated approval workflows for transactions across branches?

If you want to set up approval for transactions, you can follow these steps:
Step 1: Go to Administration and click on configuration. 
Step 2: Select Features / Options and click on Enterprises Features. 
Step 3: Here, you will a feature called "Enable Voucher / Master Approval", set Y on that to turn it on.
Step 4: Now, click on Configuration and select Vouchers for transaction.
Step 5: Enter your voucher type, voucher series, users who can approve, allow printing, etc as per the requirements and save the configuration.
Step 6: The the user you assign for approval can approve the transaction under the Check List in the Display menu.
Further can go through out video tutorial and help document available with feature for more information.

Frequently AskedQuestions