Frequently Asked
Questions

Q: How do I customize columns in BUSY reports

To customize columns in BUSY reports. First we have to open the report for which we want to customize columns. After opening that report Step 1 : Click on custom column Step 2 : Add format name Step 3 : Add new col. Step 4 : Call the field name which you needed in custom column Step 5 : Save format Step 6 : Reload that report and open report with format name you configure.

Q: Audit trail history availability in BUSY?

BUSY maintain history of Addition, modification and deletion of voucher and master To view report of Audit Trail please follow below steps: Step 1: Go to the Display menu Step 2: Click on Check list Step 3: In dropdown, select Audit trail Step 4: Select the user name from whom you want to view report, and select the ADD, MODIFY or DELETION checkbox Step 5: Specify date range and click OK button

Q: I'd like to enable the audit trail feature in BUSY. Could you please guide me on how to do this and inform me which version includes this feature?

Audit Trail is Used to check the details of Users who has done for masters and transaction related to addition, modification, deletion. Pls Follow the below the Steps : Step 1: Click on Administration Step 2: Then Configuration Step 3: Then Features and Options Step 4: Then General Step 5: Enable the Audit Trial and User Details Option Step 6: Can check on Audit trail Report under Display Menu

Q: What should I do if i want to change caption of sales quotation to performa invoice?

To change sales quotation caption to performa invoice, you can follow these steps: Step 1: Go to administration section then click on configuration Step 2: Choose features/option then select General tab Step 3: Specify Y to enable change voucher type captions then click on configuration Step 4: Next, Specify Y for change caption for sales quotation voucher type and change the full name or short name. Step 5: After update details, save the configuration.

Q: If I close my company, what happens to exported files? Will they be deleted?

Exported files will not be deleted automatically when you close your company.To enable this feature,follow these transactions Step 1 Open your company Step 2 Go to administartion and then configuration Step 3 Select feature/options and Select GENERAL tab Step 4 Now enable delete exported files on closing the company either ask before deletion or delete automatically. Step 5 Now save the general tab window and when close the company,it will delete exported files

Q: Is there any way to know which user created an old voucher entry?

To view old records of addition, modification and deletion, audit trail option have to used in company. If using audit trail, you can check reports from: Step 1: Go to the Display menu Step 2: Click on Check list Step 3: In dropdown, select Audit trail Step 4: Select the user name from whom you want to view report, and select the ADD checkbox Step 5: Specify date range and click OK button

Q: How can I change the default name of vouchers in BUSY?

To change the default name of voucher types in BUSY, follow these steps: Step 1: Go to administration section then click on configuration Step 2: Choose features/option then select General tab Step 3: Specify Y to enable change voucher type caption(s) then click on configuration Step 4: Next, Specify Y for change caption for required voucher type and change the full name or short name. Step 5: After update details, save the configuration.

Q: Can I change caption for sales order voucher in BUSY?

To change caption for sales order voucher in BUSY, follow these steps: Step 1: Go to administration section then click on configuration Step 2: Choose features/option then select General tab Step 3: Specify Y to enable change voucher type caption(s) then click on configuration Step 4: Next, Specify Y for change caption for sales order voucher type and change the full name or short name. Step 5: After update details, save the configuration.

Q: Where can i maintain Notes in BUSY

In BUSY, you can have Notes Manager option, in which you can write notes for your self. To maintain notes in BUSY, follow below steps: Step 1: Go to the Administartion menu, Click the configuration tab Step 2: Select Feature/option, Open General Tab Step 3: Click on Enable Notes Manager, click OK to save configuration Step 4: To add notes, Use Utilities Tab in Administration menu Step 5: Use F3 to add notes

Q: Can I generate a report for changes by a particular user in BUSY?

To check report for changes made by one user by Audit trail option, follow below steps: Step 1: Go to Display menu, Step 2: Click on check list option Step 3: In dropdown option, select Audit Trail, define user name for whom you want to check report Step 4: Click on add, modify and Delete check box and specify date range Step 5: Click on OK button, to view report

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How do I customize columns in BUSY reports

To customize columns in BUSY reports. First we have to open the report for which we want to customize columns. After opening that report
Step 1 : Click on custom column
Step 2 : Add format name
Step 3 : Add new col.
Step 4 : Call the field name which you needed in custom column 
Step 5 : Save format
Step 6 : Reload that report and open report with format name you configure.

Audit trail history availability in BUSY?

BUSY maintain history of Addition, modification and deletion of voucher and master To view report of Audit Trail please follow below steps:
Step 1: Go to the Display menu
Step 2: Click on Check list 
Step 3: In dropdown, select Audit trail 
Step 4: Select the user name from whom you want to view report, and select the ADD, MODIFY or DELETION checkbox 
Step 5: Specify date range and click OK button

I'd like to enable the audit trail feature in BUSY. Could you please guide me on how to do this and inform me which version includes this feature?

Audit Trail is Used to check the details of Users who has done for masters and transaction related to addition, modification, deletion.
 Pls Follow the below the Steps :
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Then General
 Step 5: Enable the Audit Trial and User Details Option
 Step 6: Can check on Audit trail Report under Display Menu

What should I do if i want to change caption of sales quotation to performa invoice?

To change sales quotation caption to performa invoice, you can follow these steps:
Step 1: Go to administration section then click on configuration
Step 2: Choose features/option then select General tab
Step 3: Specify Y to enable change voucher type captions then click on configuration
Step 4: Next, Specify Y for change caption for sales quotation voucher type and change the full name or short name.
Step 5: After update details, save the configuration.

If I close my company, what happens to exported files? Will they be deleted?

Exported files will not be deleted automatically when you close your company.To enable this feature,follow these transactions
Step 1 Open your company 
Step 2 Go to administartion and then configuration
Step 3 Select feature/options and Select GENERAL tab
Step 4 Now enable delete exported files on closing the company either ask before deletion or delete automatically.
Step 5 Now save the general tab window and when close the company,it will delete exported files

Is there any way to know which user created an old voucher entry?

To view old records of addition, modification and deletion, audit trail option have to used in company. If using audit trail, you can check reports from:
Step 1: Go to the Display menu
Step 2: Click on Check list
Step 3: In dropdown, select Audit trail
Step 4: Select the user name from whom you want to view report, and select the ADD checkbox
Step 5: Specify date range and click OK button

How can I change the default name of vouchers in BUSY?

To change the default name of voucher types in BUSY, follow these steps:
Step 1: Go to administration section then click on configuration
Step 2: Choose features/option then select General tab
Step 3: Specify Y to enable change voucher type caption(s) then click on configuration
Step 4: Next, Specify Y for change caption for required voucher type and change the full name or short name.
Step 5: After update details, save the configuration.

Can I change caption for sales order voucher in BUSY?

To change caption for sales order voucher in BUSY, follow these steps:
Step 1: Go to administration section then click on configuration
Step 2: Choose features/option then select General tab
Step 3: Specify Y to enable change voucher type caption(s) then click on configuration
Step 4: Next, Specify Y for change caption for sales order voucher type and change the full name or short name.
Step 5: After update details, save the configuration.

Where can i maintain Notes in BUSY

In BUSY, you can have Notes Manager option, in which you can write notes for your self. To maintain notes in BUSY, follow below steps:
Step 1: Go to the Administartion menu, Click the configuration tab
Step 2: Select Feature/option, Open General Tab
Step 3: Click on Enable Notes Manager, click OK to save configuration
Step 4: To add notes, Use Utilities Tab in Administration menu
Step 5: Use F3 to add notes

Can I generate a report for changes by a particular user in BUSY?

To check report for changes made by one user by Audit trail option, follow below steps:
Step 1: Go to Display menu, 
Step 2: Click on check list option 
Step 3: In dropdown option, select Audit Trail, define user name for whom you want to check report
Step 4: Click on add, modify and Delete check box and specify date range
Step 5: Click on OK button, to view report

Frequently AskedQuestions