Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
How do I record purchases and expenses in BUSY properly
BUSY is a popular accounting software used for manageing finances and recording expenses. To record expenses like rent and salary in BUSY, you can follow these general steps: Step 1 : Launch the BUSY and ensure you are logged in with the appropriate user credentials. Step 2 :create new ledger accounts by providing a name, group, and other relevant details. Step 3 :Once you have created the necessary ledger accounts, you can start recording expenses: Rent Expense: Go to the Journal Entrysection. Select Payment Voucheror Expense Voucher,depending on the type of expense. Fill in the details of the transaction, such as the date, partyorvendor name (if applicable), ledger account (choose Rentin this case), and the amount. Add any additional information or references as required. Save the voucher.
How do I record expenses in BUSY
BUSY is a popular accounting software used for manageing finances and recording expenses. To record expenses like rent and salary in BUSY, you can follow these general steps: Step 1 : Launch the BUSY and ensure you are logged in with the appropriate user credentials. Step 2 :create new ledger accounts by providing a name, group, and other relevant details. Step 3 :Once you have created the necessary ledger accounts, you can start recording expenses: Rent Expense: Go to the Journal Entrysection. Select Payment Voucheror Expense Voucher,depending on the type of expense. Fill in the details of the transaction, such as the date, partyorvendor name (if applicable), ledger account (choose Rentin this case), and the amount. Add any additional information or references as required. Save the voucher.
I want to sell in smaller units than my main unit. How can I configure that in BUSY?
To sale in smail unit you can use alternate unit option and to enable it you can follow some steps:
Step 1: Go to Administratin and then click on Configuration.
Step 2: Now click on Feature and Option and then click on inventory tab
Step 3. Now enable the Alternate Unit option and enable option as per your requirement in alternate unit configuration window .
Step 4: Save the configuration and then Go to Administratin.
Step 5: Now click on Master and select item.
Step 6: click on modify option and select your item.
Step 7: Now enter smailler Unit in alternate unit field
enter conversion rate in Conversion factor rate field.
Make sure item has not used in any transaction after that only you can change unit otherwise add another item as New.
How to enable serial number tracking in sales for inventory items in BUSY?
To enable serial number in slaes for inventory items in BUSY,you can follow given steps:
Step 1:Go to the Administration menu,
Step 2:Click on configuration,
Step 3:Click on Features and Option,
Step 4:Click on inventory tab,
Step 5:Here you need to find an option is serial number-wise Details,enable it then save this window.
Step 6:Go to Administration,
Step 7:Click Masters,then click on item and open it in modify mode,here you need to also enbale serial number-wise Details,
Step 8:Now you need to go to the transaction,and Add a puchase voucher while entring a item,window will appear,add here serial number,
Step 9:Then you can adjust while entring a sale voucher.
Step 10:This reporting will be shown in go to Display,here you can check serial number wise Report.
How to enter In House job work material Voucher in BUSY Accounting?
In House Job Work refers to When we have receive Material from the Other party for job work. Afterwords send back to the party.
Pls Follow the Below Steps :
Step 1: Click on administration and then configuration
Step 2: Then features and options and choose the Inventory tab, Enable the Job Work Feature for Inhouse and save it
Step 3: Then transactions and add the material received from party,In header part you have select the type as received for job work. enter the material as an Item which received for Job Work.
Step 4: Then Material Issue to Party and Add In Header Part,select the type Issue after job work.then enter the finished goods details in Item and adjust the raw material against which job ID has been used it.
How can i use the alternate unit for items in BUSY?
To use the alternate unit for items in BUSY, you need to follow these steps:
Step 1: Open your company then go to administration menu then click on configuration sub menu.
Step 2: Select features and options then click on inventory tab.
Step 3: Here, tick on alternate unit of items option to enablt it then configure it as required.
Step 4: You need to create new items to define both main and alternat unit. Which items are used in any transactions in them can not define different alternate unit.
Step 5: To create new items with alternate unit go back to administration menu then select masters.
Step 6: Select item then click on add and enter all the necessary details such as name, group, main unit, alternate unit, etc and save.
Can I maintain different price categories for wholesale cutomers in the software?
Yes, you can maintain different price categories for wholesale customers in BUSY by using the multiple price list option. To know how to configure it follow the below steps:
Step 1: Open your company then go to administration menu and select configuration sub menu.
Step 2: Select features and options and click on inventory tab.
Step 3: In right side botton click on item pricing mode in vouchers button and tick multiple price list for items option then save.
Step 4: After that you need to open item master and press F2 then a window will appear in that you can specify category wise prices for that item.
Step 5: At the time of voucher entry you need to specify the category and that price will auto pick in voucher.
How do returns or damages affect inventory levels and records?
Here's how returns and damages impact inventory:
Returns:
Step 1: When a customer returns a product, it typically results in an increase in your inventory and a decrease in accounts receivable or sales.
Step 2: The returned items need to be inspected to determine whether they can be resold, restocked, or if they need to be classified as damaged or unsellable.
Damages:
Step 1: Damaged goods may need to be written off or disposed of, leading to a decrease in inventory.
Step 2: The accounting entry for damaged goods usually involves debiting a loss account.
Inventory Adjustment:
Step 1: In both cases (returns and damages), it's essential to perform a physical inventory count and adjust the inventory levels in the system to reflect the actual quantity of goods on hand accurately.
Is the sale discount feature in BUSY Accounting Software permanent or multiple, and can I apply different discounts together?
In BUSY, you can use Simple or Compound discount as per the requirements. To know how to enable compound discount follow these steps:
Step 1: Open your company then go to Administration menu.
Step 2: Select Configuration and click on Features / Options.
Step 3: Select the Inventory tab and here can select Item-wise Discount Type as either Simple Discount or Compound Discount then save.
Step 4: To enable it for vouchers go to Administration then click on Configuration.
Step 5: Select Voucher Series Configuration then select the Voucher type such as Sales, Purchase, etc then choose the Voucher series.
Step 6: Click on Voucher Configuration and enable Item-wise Discount then specify Discount Structure as required and save.
Note: Compound Discount feature is not available in the basic edition of BUSY.
I want to give different percentage discounts to different customers. How can I configure that in the software?
If you want to give different percentage discounts to different customer then:
1. You need to Configure pricing mode, you can follow the steps:
Step 1: Go to administration then click on configuration
Step 2: Now select the features and option menu and then click on inventory tab
Step 3: Click on Items pricing mode in Vouchers then configure for Party item wise price and discount structure with Mixed mode for sales and save the configuration
Step 4: Next , Go to administration then click on configuration tab
Step 5: click on party item price structure and then select Sales tab
Step 6: Afterward , select the party and configure for item discount and save the configuration.