Frequently Asked Questions

I need item HSN and batch detail in the packing list. It is advised to make the packing list under the invoice using item description by following the below steps: 
For this, you need to enable the packing list option from Administration, then select Configuration, then select Features and Options, then select inventory, then select the packing list in the voucher and enable it. 
Step 1: After the above setting Go to Administration, then select Configuration, then select Invoice/Document Printing, then select Advanced. 
Step 2: Select the sales invoice, then add the format to the sales invoice and configure it by loading the default format. 
Step 3: For further information, you can follow the invoice design link: https://www.youtube.com/watch?v=GABedZfWZOg.

To maintain stock levels/quantities location wise for multi-location inventory in BUSY you can use mutli godown feature by using these steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will see an option called Enable Multi-Godown Inventory mark the check box to turn it on.
Step 4: If you want to set material centre item-wise then click on configure button and mark the check box and save.
Step 5: Now, go back to Administration and click on Masters.
Step 6: Select Material Centre and click on Add. Enter the necessary details and save.
Please Note: Take latest backup of your data before make any changes.

To create items from the flour generated using raw material you need to use Bill of Materials in BUSY, you need to follow these steps :
Step 1: Go to Administration select configuration.
Step 2: Click on features and options go to inventory tab and enable manufacturing features and click on save button.
Step 3: In administration go to Masters and select the option to create Bill of Material.
Step 4:  Add the bill of masterial name and specify the item to produce. Then, mention the raw material details and the expense per unit. Finally, go to Transaction, select Production, and add and select the BOM. The expense value will be added to the finished product value.

To maintain discounts in percentage and absolute amount please Follow the Below Steps:
Step 1: Go to Administration menu and then Configuration tab
Step 2: And then select Features and Options and select Inventory option.
Step 3: In this window select Item Wise Discount Type - Compound Discount
Step 4: go to masters menu from Administration and then Masters option 
Step 5: Choose Misc Masters option 
Step 6: And then select Discount Structure create it
Step 7: Noqw, go to Voucher Series Configuration tab 
Step 8: and Select Voucher Type & Series
Step 9: and select Voucher Configuration
Step 10: Enable the Item Wise Discount and Select it Discount Nature.
Step 11 During Voucher Entry, Discount window will popup for each Item.

To handles items from the generated using raw material you need to use Bill of Materials in BUSY, you need to follow these steps :
Step 1: Go to Administration select configuration.
Step 2: Click on features and options go to inventory tab and enable manufacturing features and click on save button.
Step 3: In administration go to Masters and select the option to create Bill of Material.
Step 4:  Add the bill of masterial name and specify the item to produce. Then, mention the raw material details and the expense per unit. Finally, go to Transaction, select Production, and add and select the BOM. The expense value will be added to the finished product value.

You can create a sale challan in BUSY by following below steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Then click on features and options after that click on inventory tab
Step 3: After that tick the check box enable sales and purchase challan option to enable it then click on save to save the changes
Step 5: Then go to transactions menu and then select the material issued to party voucher
Step 6: Now click on add to create a challan and specify the required details such as series,date and party name etc and make sure to select type as sale challan
Step 7: Afterwards select save option to create a challan.

To use alternate unit for items,you have to follow these steps
Step 1 Open your company 
Step 2 Go to administartion and then go to configuration
Step 3 Select feature/options and then select inventory tab
Step 4 Now from inventory options,enable alternate unit of items and enable options for alternate unit of items like allow alternate quantity change in vouchers
Step 5 Save the configuration
Step 6 Now Open item master and select main unit and alternate unit and then enter conversion type,conversion factor like pieces,weight
Step 7 Now while add voucher,now during voucher entry,you can change alternate unit and conversion factor and also can change unit in voucher too and will can be shown in print also

To maintain the alternative unit and packaging unit in item master, follow the below steps:
Step 1: Go to Administration then Click on Configuration.
Step 2: Select Features and Options then choose Inventory tab. 
Step 3: Enable the Alternate unit feature then click on Configure option of Alternate Unit.
Step 4: Tick on the option if you want to change Alt Qty and Conversion Factor during voucher entry then enable packaging unit feature and save the configuration.
Step 5: Now, Go to administration section then click on master and select item.
Step 6: Choose add tab then create the item and update the main unit and alternative unit with conversion factor and packaging unit then save it.

To ensure that the alternative quantity is automatically calculated in BUSY, you need to enable the Alternate Unit feature and set the conversion factor between the primary and alternate units for each item.To turn on the option of alternate unit in BUSY, you need to follow these steps:
Step 1: Go to Administration and then click on Configuration.
Step 2: Select Features and Options and then click on Inventory tab and enable the alternate unit option.
Step 3:  Then, open the Item Master and mention the Main Unit and Alt Unit with Conversion Factor and Conversion Type. 
Note that if an item is already used in a voucher, the alternate unit cannot be changed.

Adding new ledger accounts in BUSY, an accounting software, involves a few steps. Here's a step-by-step guide:
Step 1:Open the BUSY software and log in using your credentials.
Step 2:Go for an option to Administration and then Masters .
Step 3:In the Accounts click on a button that allows you to add a new entry of ledger Accounts.Click on that button.
Step 4:A new window or form will open for you to enter details about the new ledger account Here's what you might need to fill in:(Name, Alias, Group Opening Balance , GSTIN, PIncode, Address. )
Step 6:After filling in the required details, look for a Save, OK, or Submit button at the bottom of the form.