Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
When creating a delivery challan, how can I specify which godown to select the stock from in BUSY?
To link a delivery challan with a sales order or invoice in BUSY, you need to follow these steps:
1. Create a delivery challan from the Material Issue module.
2. In the Sales Voucher, use the F11 option to adjust the delivery challan.
3. Enter the relevant details, such as the sales order or invoice number, in the delivery challan.
4. Save the changes.
By linking the delivery challan with the sales order or invoice, you can ensure proper tracking and documentation of the sales process.
How can I update the price list for a specific party in BUSY?
To update price list for a specific party in BUSY can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here you see an option called "Item Pricing Mode in Vouchers" Click on that and choose Party-Item-wise Price/Discount Structure and Select Mode as required.
Step 4: Now, go back to configuration and select Party-Item Price Structure and can select either Sale/Purchase.
Step 5: Next, you can choose mode as per the requirements and set prices for items.
How do I set up customized pricing for different customers in BUSY?
If you want to set price structure party wise, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here you see an option called "Item Pricing Mode in Vouchers" Click on that and choose Party-Item-wise Price/Discount Structure and Select Mode as required.
Step 4: Now, go back to configuration and select Party-Item Price Structure and can select either Sale/Purchase.
Step 5: Next, you can set MRP, Price, Discount party item wise as per the requirements.
How do I generate a delivery chalan in BUSY?
To create delivery challan in BUSY, you can follow these steps:
Step 1: Go to Administration menu and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will see an option called Enable Sale/Purchase Challan. Mark the check box to turn it on and save.
Step 4: Now, Go to Transaction menu and click on Mat. Issued to party.
Step 5: Click on Add and select Type as Sale Challan, then enter all the necessary details such as Party, Item, Qty, etc and save.
I have two orders of the same item but there is no entry for one of them and it is causing the opening balance to go negative, how can I fix this?
Orders entered by you does not effect the stock unless they are adjusted in sale voucher. Further if the stock of item is showing negative in current year opening stock balance follow below steps:
Step 1: Take a latst backup of the data.
Step 2: Then open the previous year in the company and resave that item again.
Step 3: Then go to administration menu and select change financial year option with new and change masters.
Step 4: After that completion of the process recheck the opening stock of the item.
The required fields like GRN numbers are not getting captured in the purchase vouchers. How can I add or enable these fields in the vouchers?
If you want to connect goods receipt notes with purchase vouchers then please follow
given steps
Step 1: Go to administration menu then configuration then feature options then inventory
Step 2: Then enable sale purchase challan and pass good receipt entry with
purchase challan
Step 3: Then add purchase voucher with against challan then enter party details
and narration then press F11 and adjust with pending challan so that it will
get link to GRN.
Step 4: After adjustment you cannot modify the sale challan.
The item code is not getting reflected in the invoice even though I have entered it. What is wrong?
If the item code is not getting reflected in the invoice even though you have entered it, there could be a few possible reasons for this issue you can check:
Step 1: Make sure,the item code feature should be enabled in your BUSY.
Step 2: Please check if you are picking the party item code from F4 only,
Step 3: To go to the administration and configuration then click party-wise item filter option, and check whether any item code has been specified for that party or not.
How can I maintain the sale price which has changed from some particular date?
To maintain the sale price which has changed from particular date then follow the steps.
Step 1: Click on administration and then configuration
Step 2: Then features and options and choose the inventory tab
Step 3: In the left side,enable the date wise pricing option and save it
Step 4: Again go to administration and then masters. select the item and open in modify, in the bottom click on date wise price info tab after that mention the date from which the prices has changed and sale price then save it.
How do I record quantity on a challan in BUSY without showing price?
You can simply enter quantity during challan creation and no need to enter price if not required.you can follow some steps to create challan:
Step 1: Go to the administration and click on Configuration
Step 2: Now click on Feature and Options and then click on Inventory.
Step 3: Now Enable sale and purchase challan or can search from F3 and save the configuration.
Step 4: Now go to Transaction and click on Material issue to party voucher and add and salect type as sale challan and enter all details.
Why am i unable to generate sales invoice without challan in BUSY?
If you are unable to generate sales invoice without sales challan in BUSY then you must enabled the restrict sales without challan in challan configuration. To disable that option, you can follow the below steps:
Step 1: Go to administration section then click on configuration and select featues and option.
Step 2: Choose inventory tab then click on configure tab of enable sales purchases challan and untick on restrict sales without challan option.
Step 3: Afterward, save the configuration and check by generate sales invoice without challan from transaction head.