Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
How to apply schemes based on customer type or region in BUSY?
In BUSY, We have option of Scheme can apply on items for parties. Scheme can be applied On Individual Item, Clubbed On and Voucher.
Individual Item : Here Scheme is applied on Quantity Only for Item and Item Group.
Clubbed On : Here Scheme is applied on both Quantity and Amount for Item Group and Item Optional Field.
Voucher : Here Scheme is applied on Discount Bill Sundry.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Scheme Option
Step 6: Administration
Step 7: Masters
Step 8: Scheme
Step 9: Add
Step 10: Mention the Date and Time then select the required voucher for which want to apply it.
Step 11: Specify the Scheme type and create it.
Step 12: Voucher Series Configuration
Step 13: Select required voucher type and series
Step 14: Voucher Series
Step 15: Enable the item wise discount Option.
How to create sales promotion or scheme in BUSY?
In BUSY, We have option of Scheme can apply on items for parties. Scheme can be applied On Individual Item, Clubbed On and Voucher.
Individual Item : Here Scheme is applied on Quantity Only for Item and Item Group.
Clubbed On : Here Scheme is applied on both Quantity and Amount for Item Group and Item Optional Field.
Voucher : Here Scheme is applied on Discount Bill Sundry.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Scheme Option
Step 6: Administration
Step 7: Masters
Step 8: Scheme
Step 9: Add
Step 10: Mention the Date and Time then select the required voucher for which want to apply it.
Step 11: Specify the Scheme type and create it.
Step 12: Voucher Series Configuration
Step 13: Select required voucher type and series
Step 14: Voucher Series
Step 15: Enable the item wise discount Option.
How do I maintain item image with master in BUSY?
To maintain item image with master in BUSY, follow these steps:
Step 1: Create a folder anywhere in your system then put all items image into that folder. Make sure item images name should be named as per item name or alias updated in BUSY.
Step 2: Open your company in BUSY then go to administration menu and click on configuration option
Step 3: Select features and options then choose inventory tab.
Step 4: Tick the option maintain image and notes with vouchers and master which is display at centre right side of screen.
Step 5: Now, Click on configure tab then tick the maintain image with item and specify the image folder path below which you have created in your desktop.
Step 6: Next, go to administration and masters then select your item masters here your item image will be visible in the bottom screen.
I am unable to pick correct MRP for product in BUSY. How can I fix this?
To fix the issue of picking of correct MRP in BUSY, you can follow these steps:
Step 1: Go to administration then configuration and click on feature/options
Step 2: Then go to inventory tab and enable feature MRP wise details
Step 3: Then go to master then item and open item in modify
Step 4: Enable MRP wise details in item master
Step 5: When purchase item widow will be open for mention MRP after selecting item
Step 6: Mention mrp in that that window for the item
Step 7: Then when item will be selected for sale mrp window will be appear to choose the MRP want to sale out
Step 8: Stock of then particular MRP should be present in order to show in list
By following these steps, you should be able to select correct MRP in BUSY.
I'm having trouble entering my liters/cases usage in BUSY. How do I properly log this?
In BUSY, you can maintain the alternate unit of an item which is available in the Standard and Enterprise model.Alternate Unit in BUSY is refer to an item of having two Unit with Conversion factor.
Pls Follow the below Steps for Alternate Unit:
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Features and Options
Step 4: Then Inventory
Step 5: Enable the Alternate unit feature
Step 6: Click on Configure option of Alternate Unit.
Step 7: Tick on option,If you want to change Alt Qty & Conversion Factor during voucher entry.
Step 8: Go to the Administration then masters and open the Item Master in modify mode or can add it.
Step 9: Mention the Main Unit & Alt Unit with Conversion Factor and Conversion Type.
Note :- If Item is already used in voucher then we are not able to change the Alternate Unit.
Is there a way to set volume discounts in BUSY based on order quantity?
Yes, In BUSY we can create scheme for Quantity Based Volume for Vouchers.Scheme can be applied On Individual Item, Clubbed On and Voucher.
Individual Item : Here Scheme is applied on Quantity Only for Item and Item Group.
Clubbed On : Here Scheme is applied on both Quantity and Amount for Item Group and Item Optional Field.
Voucher : Here Scheme is applied on Discount Bill Sundry.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Scheme Option
Step 6: Administration
Step 7: Masters
Step 8: Scheme
Step 9: Add
Step 10: Mention the Date and Time then select the required voucher for which want to apply it.
Step 11: Specify the Scheme type and create it.
Step 12: Voucher Series Configuration
Step 13: Select required voucher type and series
Step 14: Voucher Series
Step 15: Enable the item wise discount Option.
How to maintain multiple units of the item so that receiving can be entered in different unit and at the time issuing the stock we can use different unit ?
In order to maintain different units of the item you can Enable Alternative unit or Packaging unit through :
1. Go to Administration
2. Click on Configuration tab
3. Click on Features and option
4. Click on Inventory
5. From here you can enable the feature Packagin Unit of items and Alternate Unit of Item
6. After enable the same you need to save the configuration
7. Open the item master and specify the Alternative unit or packaging unit as required
8. If voucher has not been posted yet then you can change the units
In case you have already posted the vouchers but required to add the voucher of the item with different unit then use Unit Conversion, refer to the steps below for the same:
1. Go to Administration
2. Click on Masters
3. Click on Unit conversion
4. Add Unit Conversion from here
How can I increase the sale price of an item by a fixed amount or percentage from the item master?
To increase the sale price of an item by a fixed amount or percentage in the item master follow these steps:
Step 1: Go to administration section then click on configuration
Step 2: Choose features and option then select inventory tab
Step 3: Tick on calculate item sale price from purchase price and save the configuration.
Step 4: Now, Go to administration menu then click on masters submenu and select item option and open in modify mode.
Step 5: Here you are specify sale price in item and when saving the master item sale price calculation configuration window will appear on teh screen.
Step 6: Here you are select required option as per your requirement and save it.
Step 7: After that, when you are create a invoice and mention price then it will update as per the calculation basis selected in item master.
How do I define different discount structure in BUSY?
If you want to define different discount structure in BUSY please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and option button
Step 4: Then click on inventory tab
Step 5: Afterwards click on items pricing mode in vouchers available at the bottom right
Step 6: Then select party-item-wise discount structure and select mode as mixed mode or any other as required
Step 7: Then save the changes
Step 8: Then go to administration menu again
Step 9: Then click on configuration button
Step 10: Then click on party-item price structure
Step 11: Then click on voucher such as sale or purchase and configure the discount structure as required and save it
Step 12: Afterwards go to the transactions menu and create or modify invoice in which you want to apply the discount
How do I enable/disable a particular feature?
Within the configuration menu, you have the capability to toggle the activation of various features, allowing you to enable or disable them as needed. However, a crucial consideration arises when dealing with inventory features. If you choose to enable any inventory-related functionality and subsequently record transactions within the system, you will encounter a limitation when attempting to disable that feature. Directly turning off the feature becomes impossible, as there are recorded transactions associated with it. To overcome this obstacle and effectively disable the feature, you must first undertake the task of meticulously deleting all the previously recorded transactions linked to it. This process ensures a clean slate, enabling you to then deactivate the feature without complications. It's imperative to exercise caution during this process and maintain proper backups of your transaction data to prevent unintended data loss.
