Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
I'm having trouble entering my liters/cases usage in BUSY. How do I properly log this?
In BUSY, you can maintain the alternate unit of an item which is available in the Standard and Enterprise model.Alternate Unit in BUSY is refer to an item of having two Unit with Conversion factor.
Pls Follow the below Steps for Alternate Unit:
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Features and Options
Step 4: Then Inventory
Step 5: Enable the Alternate unit feature
Step 6: Click on Configure option of Alternate Unit.
Step 7: Tick on option,If you want to change Alt Qty & Conversion Factor during voucher entry.
Step 8: Go to the Administration then masters and open the Item Master in modify mode or can add it.
Step 9: Mention the Main Unit & Alt Unit with Conversion Factor and Conversion Type.
Note :- If Item is already used in voucher then we are not able to change the Alternate Unit.
Is there a way to set volume discounts in BUSY based on order quantity?
Yes, In BUSY we can create scheme for Quantity Based Volume for Vouchers.Scheme can be applied On Individual Item, Clubbed On and Voucher.
Individual Item : Here Scheme is applied on Quantity Only for Item and Item Group.
Clubbed On : Here Scheme is applied on both Quantity and Amount for Item Group and Item Optional Field.
Voucher : Here Scheme is applied on Discount Bill Sundry.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Scheme Option
Step 6: Administration
Step 7: Masters
Step 8: Scheme
Step 9: Add
Step 10: Mention the Date and Time then select the required voucher for which want to apply it.
Step 11: Specify the Scheme type and create it.
Step 12: Voucher Series Configuration
Step 13: Select required voucher type and series
Step 14: Voucher Series
Step 15: Enable the item wise discount Option.
How to maintain multiple units of the item so that receiving can be entered in different unit and at the time issuing the stock we can use different unit ?
In order to maintain different units of the item you can Enable Alternative unit or Packaging unit through :
1. Go to Administration
2. Click on Configuration tab
3. Click on Features and option
4. Click on Inventory
5. From here you can enable the feature Packagin Unit of items and Alternate Unit of Item
6. After enable the same you need to save the configuration
7. Open the item master and specify the Alternative unit or packaging unit as required
8. If voucher has not been posted yet then you can change the units
In case you have already posted the vouchers but required to add the voucher of the item with different unit then use Unit Conversion, refer to the steps below for the same:
1. Go to Administration
2. Click on Masters
3. Click on Unit conversion
4. Add Unit Conversion from here
How can I increase the sale price of an item by a fixed amount or percentage from the item master?
To increase the sale price of an item by a fixed amount or percentage in the item master follow these steps:
Step 1: Go to administration section then click on configuration
Step 2: Choose features and option then select inventory tab
Step 3: Tick on calculate item sale price from purchase price and save the configuration.
Step 4: Now, Go to administration menu then click on masters submenu and select item option and open in modify mode.
Step 5: Here you are specify sale price in item and when saving the master item sale price calculation configuration window will appear on teh screen.
Step 6: Here you are select required option as per your requirement and save it.
Step 7: After that, when you are create a invoice and mention price then it will update as per the calculation basis selected in item master.
How do I define different discount structure in BUSY?
If you want to define different discount structure in BUSY please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and option button
Step 4: Then click on inventory tab
Step 5: Afterwards click on items pricing mode in vouchers available at the bottom right
Step 6: Then select party-item-wise discount structure and select mode as mixed mode or any other as required
Step 7: Then save the changes
Step 8: Then go to administration menu again
Step 9: Then click on configuration button
Step 10: Then click on party-item price structure
Step 11: Then click on voucher such as sale or purchase and configure the discount structure as required and save it
Step 12: Afterwards go to the transactions menu and create or modify invoice in which you want to apply the discount
How do I enable/disable a particular feature?
Within the configuration menu, you have the capability to toggle the activation of various features, allowing you to enable or disable them as needed. However, a crucial consideration arises when dealing with inventory features. If you choose to enable any inventory-related functionality and subsequently record transactions within the system, you will encounter a limitation when attempting to disable that feature. Directly turning off the feature becomes impossible, as there are recorded transactions associated with it. To overcome this obstacle and effectively disable the feature, you must first undertake the task of meticulously deleting all the previously recorded transactions linked to it. This process ensures a clean slate, enabling you to then deactivate the feature without complications. It's imperative to exercise caution during this process and maintain proper backups of your transaction data to prevent unintended data loss.
How to use the featuer of date wise item price in BUSY.
Steps to follow to use date wise item price feature in BUSY.
Step 1: Take a latest backup of the data.
Step 2: Go to administration menu and select configuration option.
Step 3: From configuration select inventory tab and tick on enable date wise item pricing feature and make sure click on save button.
Step 4: Then Go to administration menu and select masters then item.
Step 5: In item select modify option then select the item master in which you need enable this feature.
Step 6: Navigate to the bottom screen of modify item master window click on date wise item info button and then mention date wise pricing the click on save button.
Step 7: Now when you add voucher it will auto pick prices according to the date mentioned in voucher.
How do I issue items after completing job work in BUSY Accounting Software?
Out House Job Work refers to when we issue raw material outside to the person for job work.Finished product get generated from that raw material.
Pls Follow the Below Steps :
Step 1: Go to Administration menu and then Configuration tab
Step 2: And then select Features and Options and then Inventory tab
Step 3: select Enable the Job Work Feature for Out House
Step 4: now go to Transaction menu and then Material Issue to party - In Header Part, Select the Type Issued for Job Work. Enter the Material as an Item which issue for Job Work.
Step 5: Or Material Issue to Party - In Header Part, Select the Type Received After Job Work. Then enter the Finished goods details in Item and adjust the Raw Material against which Job ID has been used it.
What customizations or configurations do I need to do to print area wise or salesman wise reports?
If you want to print salesman wise reports then please follow the given
steps
Step 1: Go to administration menu then configuration then feature option.
Step 2: Then select inventory then enable sales man broker wise
reporting
Step 3: Then configure it as per your requirement.then save.
Step 4: Then go to administration menu then master then select
salesman and add then enter the required details then save.
Step 5: Now while enter the voucher you will get a window of sales man
where you will specify the salesman and proceed to save.
Step 6: Then go to print email sms menu then account books then
account register standard then sale register then all sale type
then all parties then click on no then select sales man and other
required details and print the report salesman wise.
How can I set pricing for the items according to each party in BUSY?
To set pricing for the items according to each party in BUSY Accounting software, follow these steps:
Step1: Go to Administration menu and click on Configuration section
Step2: Then Select Features and Options and click on the Inventory feature
Step3: Now click on Pricing mode in voucher option shown in the right side of the panel and select Party-Item-wise Price/Discount Structure and select mode as party item wise as required and press Ok and save the configuration
Step4: Then go back to Configuration section and select Party-Item Price Structure and choose either Sale or Purchase.
Step5: Here you are select particular party and select all item or one item as per your requirement then click on down arrow
Step6: Specify date and set MRP, Price, and Discount as per the requirements and save the configuration
