Frequently Asked
Questions

Q: How to assign serial numbers to inventory in BUSY?

To take inventory in BUSY using serial numbers, you can follow these steps: You can enter serial numbers for your products in BUSY by going to the purchase or sales section and filling in the serial number column for each respective product. Step 1 : After enabling serial number tracking, you may need to configure it according to your specific requirements. This configuration may involve setting preferences such as whether serial numbers are mandatory, how they are generated, or any additional information you want to track along with serial numbers. Step 2 : To start tracking serial numbers for specific products, you need to modify the item master for those products. Step 3 : Locate the product or item for which you want to enable serial number tracking within the item master. Step 4 : Within the item details, you should find an option related to serial number wise details . Enable this option for the specific product. Step 5 : After enabling serial number tracking for the product, save the changes you made to the item master.

Q: How do I track product installation dates and locations using serial numbers?

To take inventory in BUSY using serial numbers, you can follow these steps: You can enter serial numbers for your products in BUSY by going to the purchase or sales section and filling in the serial number column for each respective product. Step 1 : After enabling serial number tracking, you may need to configure it according to your specific requirements. This configuration may involve setting preferences such as whether serial numbers are mandatory, how they are generated, or any additional information you want to track along with serial numbers. Step 2 : To start tracking serial numbers for specific products, you need to modify the item master for those products. Step 3 : Locate the product or item for which you want to enable serial number tracking within the item master. Step 4 : Within the item details, you should find an option related to serial number wise details . Enable this option for the specific product. Step 5 : After enabling serial number tracking for the product, save the changes you made to the item master.

Q: Where can I see reports on current stock levels by serial number?

To take inventory in BUSY using serial numbers, you can follow these steps: You can enter serial numbers for your products in BUSY by going to the purchase or sales section and filling in the serial number column for each respective product. Step 1 : After enabling serial number tracking, you may need to configure it according to your specific requirements. This configuration may involve setting preferences such as whether serial numbers are mandatory, how they are generated, or any additional information you want to track along with serial numbers. Step 2 : To start tracking serial numbers for specific products, you need to modify the item master for those products. Step 3 : Locate the product or item for which you want to enable serial number tracking within the item master. Step 4 : Within the item details, you should find an option related to serial number wise details . Enable this option for the specific product. Step 5 : After enabling serial number tracking for the product, save the changes you made to the item master.

Q: How to use parameterized details feature in BUSY?

If you want to enable parameterized details in BUSY please follow these steps: Step 1: Go to administration menu Step 2: Then click on configuration button Step 3: Then click on features and options Step 4: Then click on inventory tab Step 5: Then tick the parameterized details option to enable it and click on configure button available at his right Step 6: Then specify the number of parameters then click on configure button Step 7: Then Specify the name of parameters name Step 8: If parameters value are fixed then select it as predefined and create the parameters value Step 9: If it is not fixed then select it as open then save the changes Step 10: Then go to administration menu Step 11: Then click on masters and select the item Step 12: Then open the item master from modify or list button Step 13: Then enable the parameterized details features in all the items Step 14: Now whenever you will create a new invoice from the transactions menu a popup window will appear to specify the parameters you can do the entry accordingly

Q: How can I maintain item with different identifications?

To Maintan item with different identification you can user parameterized Details. To use Parameterized Details feature, you need to perform the following steps: Step 1: Enable Enable Parameterized Details feature in Administration then Configuration then Features / Options then Inventory tab. Step 2: In the Item Group master, speciFinancial Year the parameter configuration applicable for the items falling under the Group. Step 3: Enable Parameterized Details option in the required Item master. For this, you have to speciFinancial Year 'Y' in the Parameterized Details option that appears in Item master. You can also define parameterized details for opening stock of item in Parameterized Details window that appears while saving Item master. Step 4: Enter parameter-wise details with item in Purchase voucher. For this a Parameterized Stock Details window appears on pressing Enter key on the Unit data field in the voucher. Step 5: Adjust parameterized stock in Sales voucher. For this a Parameterized Stock Details window appears on pressing Enter key on the Unit data field in the voucher. Step 6: View Parameter-wise Stock Status report under Display menu.

Q: How to create item groups in BUSY?

In BUSY, you can effectively manage your inventory by creating and modifying item groups within the "Masters" menu. Item groups allow you to categorize and organize your inventory items for better organization and reporting. Here's how to create and modify item groups: step 1 :Navigate to the "Masters" menu, which is typically located in the main menu or navigation bar. Step 2 :Within the Masters menu, look for the "Item Group" option and select it. Step 3:To create a new item group, click on the "Add" button, depending on your software version. This action will open a form where you can enter details for the new item group Stewp 4 :In the form, provide the necessary details for the item group, including: Item group name: This is the name by which you want to categorize items. Parent group (if applicable): You can create hierarchies of item groups by specifying a parent group. This helps in organizing items into subcategories. Step 5 :After entering the details, save the new item group. It will be added to your list of item groups.

Q: How can I configure the invoice to capture item-wise details like size, color, etc., in BUSY?

To configure the invoice to capture item-wise details like size, color, etc., in BUSY you need to use paramter wise Option and You can follow some steps to enable it: Step 1: Go to Administration and then click on configuration. Step 2: Now click on Feature and option and click on Inventory feature. Step 3: Now enable Parameter Wise Details Option and then click on configure Step 4: Now specify no. of parameter and max. is three parameter and then click on Configure Step 5: Now specify the parameter name like ike size, color, etc.,,their character and entry type and click on OK option and enable other option as per requirements. Step 6: Now save then configuration and inventory tab. Step 7: Now enable Parameter wise option in Item master and then Enter purchase voucher and after enter item Parameter window will be appear you can enter Item details in parameter window. Step 8: Now go to display and check parameter wise reports.

Q: How to setup opening stock for various MRP values of the same item in BUSY?

In BUSY, you can set up opening stock for various MRP (Maximum Retail Price) values of the same item using the following steps: Step 1: Start by accessing the Item Master in BUSY. This is where you define and manage your inventory items. Step 2 : If the item is already in your inventory, locate it in the Item Master and open it for editing. If it's a new item, you can add it to the master list. Step 3 :In the item details, you should find a field for the MRP. This is where you will enter the MRP value for the item. Step 4 : Enter the opening stock quantity for the specific MRP value you want to set up. You can typically find a field for "Opening Stock" or "Initial Quantity." Step 5 :Save the changes you made to the item. This will record the opening stock for that particular MRP value. Step 6 : this process will do using Multiple item creation and modification . And also using data export/Import method

Q: What is the difference between entering discount in voucher window vs parameter window?

In BUSY, you can indeed apply discounts at both the voucher level and the item level, providing flexibility in managing various types of discounts. Here's an overview of how to apply discounts at each level: Step 1: Voucher level discounts are discounts applied to the entire transaction or voucher, such as a sales invoice or a purchase voucher. Step 2: In billsundry field, you can specify the type and amount or percentage of the discount. Common types of voucher level discounts include cash discounts, trade discounts, or volume discounts. Step 3:Save the Voucher: After entering the discount details, save the voucher. The discount will be applied to the entire transaction. Step 4: Enter the desired item-level discounts for each applicable item. Step 5: Complete the voucher entry, and the item-level discounts will be applied to their respective items in the final calculations Step 6 :To manage different types of discounts in BUSY, you can configure these discount types through the voucher series configuration. This involves setting up the discount rules based on your business needs.

Q: How to offer discounts but show original price in BUSY invoice?

In BUSY, you can indeed apply discounts at both the voucher level and the item level, providing flexibility in managing various types of discounts. Here's an overview of how to apply discounts at each level: Step 1: Voucher level discounts are discounts applied to the entire transaction or voucher, such as a sales invoice or a purchase voucher. Step 2: In billsundry field, you can specify the type and amount or percentage of the discount. Common types of voucher level discounts include cash discounts, trade discounts, or volume discounts. Step 3:Save the Voucher: After entering the discount details, save the voucher. The discount will be applied to the entire transaction. Step 4: Enter the desired item-level discounts for each applicable item. Step 5: Complete the voucher entry, and the item-level discounts will be applied to their respective items in the final calculations Step 6 :To manage different types of discounts in BUSY, you can configure these discount types through the voucher series configuration. This involves setting up the discount rules based on your business needs.

Find Solutions to Common Issues Related to features - inventory parameter batch serial number

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How to assign serial numbers to inventory in BUSY?

To take inventory in BUSY using serial numbers, you can follow these steps: You can enter serial numbers for your products in BUSY by going to the purchase or sales section and filling in the serial number column for each respective product.
Step 1 : After enabling serial number tracking, you may need to configure it according to your specific requirements. This configuration may involve setting preferences such as whether serial numbers are mandatory, how they are generated, or any additional information you want to track along with serial numbers. Step 2 : To start tracking serial numbers for specific products, you need to modify the item master for those products. 
Step 3 : Locate the product or item for which you want to enable serial number tracking within the item master. 
Step 4 : Within the item details, you should find an option related to serial number wise details . Enable this option for the specific product. 
Step 5 : After enabling serial number tracking for the product, save the changes you made to the item master.

How do I track product installation dates and locations using serial numbers?

To take inventory in BUSY using serial numbers, you can follow these steps: You can enter serial numbers for your products in BUSY by going to the purchase or sales section and filling in the serial number column for each respective product.
Step 1 : After enabling serial number tracking, you may need to configure it according to your specific requirements. This configuration may involve setting preferences such as whether serial numbers are mandatory, how they are generated, or any additional information you want to track along with serial numbers. Step 2 : To start tracking serial numbers for specific products, you need to modify the item master for those products. 
Step 3 : Locate the product or item for which you want to enable serial number tracking within the item master. 
Step 4 : Within the item details, you should find an option related to serial number wise details . Enable this option for the specific product. 
Step 5 : After enabling serial number tracking for the product, save the changes you made to the item master.

Where can I see reports on current stock levels by serial number?

To take inventory in BUSY using serial numbers, you can follow these steps: You can enter serial numbers for your products in BUSY by going to the purchase or sales section and filling in the serial number column for each respective product.
Step 1 : After enabling serial number tracking, you may need to configure it according to your specific requirements. This configuration may involve setting preferences such as whether serial numbers are mandatory, how they are generated, or any additional information you want to track along with serial numbers. Step 2 : To start tracking serial numbers for specific products, you need to modify the item master for those products. 
Step 3 : Locate the product or item for which you want to enable serial number tracking within the item master. 
Step 4 : Within the item details, you should find an option related to serial number wise details . Enable this option for the specific product. 
Step 5 : After enabling serial number tracking for the product, save the changes you made to the item master.

How to use parameterized details feature in BUSY?

If you want to enable parameterized details in BUSY please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and options
Step 4: Then click on inventory tab
Step 5: Then tick the parameterized details option to enable it and click on configure button available at his right
Step 6: Then specify the number of parameters then click on configure button
Step 7: Then Specify the name of parameters name 
Step 8: If parameters value are fixed then select it as predefined and create the parameters value
Step 9: If it is not fixed then select it as open then save the changes
Step 10: Then go to administration menu
Step 11: Then click on masters and select the item
Step 12: Then open the item master from modify or list button 
Step 13: Then enable the parameterized details features in all the items 
Step 14: Now whenever you will create a new invoice from the transactions menu a popup window will appear to specify the parameters you can do the entry accordingly

How can I maintain item with different identifications?

To Maintan item with different identification you can user parameterized Details. To use Parameterized Details feature, you need to perform the following steps:
Step 1: Enable Enable Parameterized Details feature in Administration then Configuration then Features / Options then Inventory tab.
Step 2: In the Item Group master, speciFinancial Year the parameter configuration applicable for the items falling under the Group.
Step 3: Enable Parameterized Details option in the required Item master. For this, you have to speciFinancial Year 'Y' in the Parameterized Details option that appears in Item master. You can also define parameterized details for opening stock of item in Parameterized Details window that appears while saving Item master.
Step 4: Enter parameter-wise details with item in Purchase voucher. For this a Parameterized Stock Details window appears on pressing Enter key on the Unit data field in the voucher.
Step 5: Adjust parameterized stock in Sales voucher. For this a Parameterized Stock Details window appears on pressing Enter key on the Unit data field in the voucher.
Step 6: View Parameter-wise Stock Status report under Display menu.

How to create item groups in BUSY?


In BUSY, you can effectively manage your inventory by creating and modifying item groups within the "Masters" menu. Item groups allow you to categorize and organize your inventory items for better organization and reporting. Here's how to create and modify item groups:
step 1 :Navigate to the "Masters" menu, which is typically located in the main menu or navigation bar.
Step 2 :Within the Masters menu, look for the "Item Group" option and select it.
Step 3:To create a new item group, click on the "Add" button, depending on your software version. This action will open a form where you can enter details for the new item group
Stewp 4 :In the form, provide the necessary details for the item group, including:
Item group name: This is the name by which you want to categorize items.
Parent group (if applicable): You can create hierarchies of item groups by specifying a parent group. This helps in organizing items into subcategories.
Step 5 :After entering the details, save the new item group. It will be added to your list of item groups.

How can I configure the invoice to capture item-wise details like size, color, etc., in BUSY?

To configure the invoice to capture item-wise details like size, color, etc., in BUSY you need to use paramter wise Option and You can follow some steps to enable it: 
 Step 1: Go to Administration and then click on configuration. 
 Step 2: Now click on Feature and option and click on Inventory feature. 
 Step 3: Now enable Parameter Wise Details Option and then click on configure 
 Step 4: Now specify no. of parameter and max. is three parameter and then click on Configure 
 Step 5: Now specify the parameter name like ike size, color, etc.,,their character and entry type and click on OK option and enable other option as per requirements. 
 Step 6: Now save then configuration and inventory tab. 
 Step 7: Now enable Parameter wise option in Item master and then Enter purchase voucher and after enter item Parameter window will be appear you can enter Item details in parameter window. 
 Step 8: Now go to display and check parameter wise reports.

How to setup opening stock for various MRP values of the same item in BUSY?

In BUSY, you can set up opening stock for various MRP (Maximum Retail Price) values of the same item using the following steps:
Step 1: Start by accessing the Item Master in BUSY. This is where you define and manage your inventory items.
Step 2 : If the item is already in your inventory, locate it in the Item Master and open it for editing. If it's a new item, you can add it to the master list.
Step 3 :In the item details, you should find a field for the MRP. This is where you will enter the MRP value for the item.
Step 4 : Enter the opening stock quantity for the specific MRP value you want to set up. You can typically find a field for "Opening Stock" or "Initial Quantity."
Step 5 :Save the changes you made to the item. This will record the opening stock for that particular MRP value.
Step 6 : this process will do using Multiple item creation and modification . And also using data export/Import method

What is the difference between entering discount in voucher window vs parameter window?

In BUSY, you can indeed apply discounts at both the voucher level and the item level, providing flexibility in managing various types of discounts. Here's an overview of how to apply discounts at each level:
Step 1: Voucher level discounts are discounts applied to the entire transaction or voucher, such as a sales invoice or a purchase voucher.
Step 2: In billsundry field, you can specify the type and amount or percentage of the discount. Common types of voucher level discounts include cash discounts, trade discounts, or volume discounts.
Step 3:Save the Voucher: After entering the discount details, save the voucher. The discount will be applied to the entire transaction.
Step 4: Enter the desired item-level discounts for each applicable item.
Step 5: Complete the voucher entry, and the item-level discounts will be applied to their respective items in the final calculations
Step 6 :To manage different types of discounts in BUSY, you can configure these discount types through the voucher series configuration. This involves setting up the discount rules based on your business needs.

How to offer discounts but show original price in BUSY invoice?

In BUSY, you can indeed apply discounts at both the voucher level and the item level, providing flexibility in managing various types of discounts. Here's an overview of how to apply discounts at each level:
Step 1: Voucher level discounts are discounts applied to the entire transaction or voucher, such as a sales invoice or a purchase voucher.
Step 2: In billsundry field, you can specify the type and amount or percentage of the discount. Common types of voucher level discounts include cash discounts, trade discounts, or volume discounts.
Step 3:Save the Voucher: After entering the discount details, save the voucher. The discount will be applied to the entire transaction.
Step 4: Enter the desired item-level discounts for each applicable item.
Step 5: Complete the voucher entry, and the item-level discounts will be applied to their respective items in the final calculations
Step 6 :To manage different types of discounts in BUSY, you can configure these discount types through the voucher series configuration. This involves setting up the discount rules based on your business needs.

Frequently AskedQuestions