Frequently Asked
Questions

Q: How can i enable an option to maintain item serial number in BUSY?

To enable item serial number option in BUSY, follow these steps: Step 1: Go to Administration menu and then select Configuration submenu. Step 2: Then select Feature and options and then click on Inventory tab. Step 3: After that select the check box of serial number wise details option and enable or disable other functions as per your requirement Step 4: Then press ok and save the Configuration. Step 5: Now go to Administration menu and then submenu master Step 6: Then select item option and click on modify option Step 7: After that select the specific item in which you want to maintain serial number and after opening it enable serial number wise details option as Y then save the item master Step 8: Now proceed by entering a purchase or sale voucher after that the item details are entered a window displaying serial number wise details will appear provide the necessary details and save it.

Q: How do I link inventory transactions like purchase receipt and material issues to sales in BUSY?

To convert a material issue chalan into a sales invoice in BUSY, you can follow these steps: 1. Open BUSY on your computer. Step 1: Go to the Administration section of BUSY. Step 2: Navigate to Configuration. Step 3:Select Features and Options. Step 4:Choose Inventory.And enable Enable sales challan and Purchase Challan . Step 5: Create Challan: Enable Sales/purchase challan from Inventory menu . Configure challan options properly . Step 6 : Create Sales Invoice : BUSY software allows us to convert from pick-up sales challan with the help of function key F11. This includes all item details information, bill sundry information of the invoice . Step 7: Review and Verify the Invoice : Need to adjust Challan reference in the sales invoice from the auto populate window . Double-check the information on the sales invoice to ensure accuracy and completeness. Verify that all relevant details are included and correctly calculated.

Q: How can I enable an option to maintain the parameter in BUSY?

To enable the parameter option in BUSY, follow these steps: Step 1: Go to Administration menu then select Configuration option. Step 2: Then select Feature and options and then click on Inventory tab. Step 3: Now select the check box of parameterized details option and specify number of paramenter and enable or disable other functions as per your requirement Step 4: Then press ok and save the Configuration Step 5: After that go to Administration menu and then submenu master Step 6: Then select item option and click on modify option Step 7: After that select the specific item in which you want to maintain parameter and after opening it enable the parameterized details option as Y then save the item master Step 8: Now proceed by entering a purchase or sale voucher after that the item details are entered a window displaying parameterized details will appear provide the necessary details and save it.

Q: Why am I unable to enable advanced features like batch tracking in my software?

If you want to maintain batch-wise stock of items.This feature is most suitable for pharmaceutical and food processing business as they need to maintain manufacturing and expiry date of items.To enable this feature you can follow these steps: Step 1:Go to Administration menu, Step 2:Select Configuration, Step 3:Select Features and Options, Step 4:click Inventory Tab, Step 5:Here you can see the feature of Batch wise Detail,enble this feature then click configuraion,Please configure this according to your requirements and then save. Step 6:After enabling the Batch-wise Details feature, specify Y in the Batch-wise Details option for the items for which you want to maintain batch-wise stock in the required Item master. Step 7:Enter transactions and specify batch details for each item in the Item-wise Batch Details window that appears on Enter Batch no.,Quantity,Manufacturing and Expiry date. Step 8:To view the reports,Go to Display,click Batch-wise Reports,Select the report.

Q: Can I make serial number optional in BUSY sales?

In BUSY, you can configure the serial number field to be optional when recording sales transactions. This can be useful in cases where serial numbers are not required for all your sales.Within the voucher type settings, you should find options related to field customization or field inclusion. Look for the serial number field in the list of fields.Select the serial number field and edit its settings. You should have the option to make it optional or not mandatory. This means you can choose to leave it blank when recording a sales transaction.If you have difficulty finding the option to make the serial number field optional, consult the user manual or help documentation provided by BUSY for your specific software version. Additionally, the availability of certain features or customization options may depend on your software edition or subscription level, so be sure to check your software's capabilities.

Q: How do I reconcile my bank account in BUSY

To efficiently reconcile your bank accounts and manage petty cash in BUSY, start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period. Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction. The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates. Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation . Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.

Q: What is the reason for taking a serial number and how can it be shown in front while selling an item?

The reason for taking a serial number in BUSY is to keep track of inventory and sales. If you want to show the serial number while selling an item, follow these steps: Step 1:Go to the transaction and select a sales voucher, then choose Add to create a new voucher. Step 2:Add necessary details like serie, date, sales type, and party. Step 3:Select the item master with the required quantity. After the unit column, a new window will appear to adjust item serial numbers. Step 4:Select the item serial numbers according to your requirements and press the OK button. Now, you can check the serial number details in the item information window located on the right-hand side of your screen. Save the configuration by clicking the save button or pressing the F2 shortcut key. This way, you'll be able to show the serial number in front while selling an item.

Q: What is the use of maintaining serial numbers for items in BUSY accounting software?

Serial Number Feature is mostly used for maintaining the Mobile Serial number. We can maintain either manually or automatic Serial number as per your needs,please Follow the Below Steps : Step 1: Go to Administration menu and then select Configuration option. Step 2: Then select Features and Options and then choose Inventory option. Step 3: here you have to Enable the Serial No. Wise Details with required option as per your need. Step 4: And then Maintain Item Serial Number Warranty Also Step 5: Open the Item Master , Enable the Serial No. option then Select either Automatic or Manual. Mention the Warranty for Sale and Purchase. During voucher entry can change the warranty if required. Step 6: During voucher entry, Serial number will get maintain for an Item and after that adjust it in the sales voucher. Step 7: For Reports, Under Display Menu can check in Serial No. wise Reports.

Q: How do I reconcile my bank accounts and manage petty cash in BUSY?

To efficiently reconcile your bank accounts and manage petty cash in BUSY, start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period. Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction. The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates. Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation . Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.

Q: How do I setup recurring invoices in BUSY?

To efficiently reconcile your bank accounts and manage petty cash in BUSY, start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period. Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction. The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates. Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation . Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.

Find Solutions to Common Issues Related to features - inventory parameter batch serial number

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Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

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Dealer Complaint/Issues

How can i enable an option to maintain item serial number in BUSY?

To enable item serial number option in BUSY, follow these steps:
Step 1: Go to Administration menu and then select Configuration submenu.
Step 2: Then select Feature and options and then click on Inventory tab.
Step 3: After that select the check box of serial number wise details option and enable or disable other functions as per your requirement
Step 4: Then press ok and save the Configuration.
Step 5: Now go to Administration menu and then submenu master
Step 6: Then select item option and click on modify option
Step 7: After that select the specific item in which you want to maintain serial number and after opening it enable serial number wise details option as Y then save the item master
Step 8: Now proceed by entering a purchase or sale voucher after that the item details are entered a window displaying serial number wise details will appear provide the necessary details and save it.

How do I link inventory transactions like purchase receipt and material issues to sales in BUSY?

To convert a material issue chalan into a sales invoice in BUSY, you can follow these steps: 1. Open BUSY on your computer.
Step 1: Go to the Administration section of BUSY.
Step 2: Navigate to Configuration.
Step 3:Select Features and Options.
Step 4:Choose Inventory.And enable Enable sales challan and Purchase Challan . 
Step 5: Create Challan: Enable Sales/purchase challan from Inventory menu . Configure challan options properly . 
Step 6 : Create Sales Invoice : BUSY software allows us to convert from pick-up sales challan with the help of function key F11. This includes all item details information, bill sundry information of the invoice . 
Step 7: Review and Verify the Invoice : Need to adjust Challan reference in the sales invoice from the auto populate window . Double-check the information on the sales invoice to ensure accuracy and completeness. Verify that all relevant details are included and correctly calculated.

How can I enable an option to maintain the parameter in BUSY?

To enable the parameter option in BUSY, follow these steps:
Step 1: Go to Administration menu then select Configuration option.
Step 2: Then select Feature and options and then click on Inventory tab.
Step 3: Now select the check box of parameterized details option and specify number of paramenter and enable or disable other functions as per your requirement
Step 4: Then press ok and save the Configuration
Step 5: After that go to Administration menu and then submenu master
Step 6: Then select item option and click on modify option
Step 7: After that select the specific item in which you want to maintain parameter and after opening it enable the parameterized details option as Y then save the item master
Step 8: Now proceed by entering a purchase or sale voucher after that the item details are entered a window displaying  parameterized details will appear provide the necessary details and save it.

Why am I unable to enable advanced features like batch tracking in my software?

If you want to maintain batch-wise stock of items.This feature is most suitable for pharmaceutical and food processing business as they need to maintain manufacturing and expiry date of items.To enable this feature you can follow these steps:
 Step 1:Go to Administration menu,
 Step 2:Select Configuration,
 Step 3:Select Features and Options,
 Step 4:click Inventory Tab,
 Step 5:Here you can see the feature of Batch wise Detail,enble this feature then click configuraion,Please configure this according to your requirements and then save.
 Step 6:After enabling the Batch-wise Details feature, specify Y in the Batch-wise Details option for the items for which you want to maintain batch-wise stock in the required Item master.
 Step 7:Enter transactions and specify batch details for each item in the Item-wise Batch Details window that appears on Enter Batch no.,Quantity,Manufacturing and Expiry date.
 Step 8:To view the reports,Go to Display,click Batch-wise Reports,Select the report.

Can I make serial number optional in BUSY sales?


In BUSY, you can configure the serial number field to be optional when recording sales transactions. This can be useful in cases where serial numbers are not required for all your sales.Within the voucher type settings, you should find options related to field customization or field inclusion. Look for the serial number field in the list of fields.Select the serial number field and edit its settings. You should have the option to make it optional or not mandatory. This means you can choose to leave it blank when recording a sales transaction.If you have difficulty finding the option to make the serial number field optional, consult the user manual or help documentation provided by BUSY for your specific software version. Additionally, the availability of certain features or customization options may depend on your software edition or subscription level, so be sure to check your software's capabilities.

How do I reconcile my bank account in BUSY

To efficiently reconcile your bank accounts and manage petty cash in BUSY, start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period. Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction. The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates. Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation . Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.

What is the reason for taking a serial number and how can it be shown in front while selling an item?

The reason for taking a serial number in BUSY is to keep track of inventory and sales. If you want to show the serial number while selling an item, follow these steps:
Step 1:Go to the transaction and select a sales voucher, then choose Add to create a new voucher.
Step 2:Add necessary details like serie, date, sales type, and party.
Step 3:Select the item master with the required quantity. After the unit column, a new window will appear to adjust item serial numbers.
Step 4:Select the item serial numbers according to your requirements and press the OK button. Now, you can check the serial number details in the item information window located on the right-hand side of your screen.
Save the configuration by clicking the save button or pressing the F2 shortcut key. This way, you'll be able to show the serial number in front while selling an item.

What is the use of maintaining serial numbers for items in BUSY accounting software?

Serial Number Feature is mostly used for maintaining the Mobile Serial number. We can maintain either manually or automatic Serial number as per your needs,please Follow the Below Steps :
Step 1: Go to Administration menu and then select Configuration option.
Step 2: Then select Features and Options and then choose Inventory option.
Step 3: here you have to Enable the Serial No. Wise Details with required option as per your need.
Step 4: And then Maintain Item Serial Number Warranty Also
Step 5: Open the Item Master , Enable the Serial No. option then Select either Automatic or Manual. Mention the Warranty for Sale and Purchase. During voucher entry can change the warranty if required.
Step 6: During voucher entry, Serial number will get maintain for an Item and after that adjust it in the sales voucher.
Step 7: For Reports, Under Display Menu can check in Serial No. wise Reports.

How do I reconcile my bank accounts and manage petty cash in BUSY?

To efficiently reconcile your bank accounts and manage petty cash in BUSY, start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period. Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction. The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates. Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation . Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.

How do I setup recurring invoices in BUSY?

To efficiently reconcile your bank accounts and manage petty cash in BUSY, start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period. Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction. The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates. Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation . Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.

Frequently AskedQuestions