Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory parameter batch serial number
If I change predefined parameter values later, will it affect old vouchers?
Yes, altering predefined parameter values can have repercussions on past vouchers within an BUSY system. When these parameter values are modified, it triggers a ripple effect across historical transactions and documents that were previously recorded using those values. As a result, the information within older vouchers might no longer accurately reflect the original context in which they were created. This can impact various aspects of financial reporting, analysis, and auditing. It's essential to exercise caution when making such changes, as they can potentially introduce inconsistencies in historical records. Whenever modifications to predefined parameter values are necessary, it's advisable to carefully review the potential ramifications and consider whether adjustments to past vouchers or proper documentation of changes might be needed to ensure the integrity and accuracy of financial records.
How do I generate financial reports like profit/loss statements and balance sheets in BUSY?
To generate crucial financial reports such as profit and loss statements within BUSY, you can navigate to the Report module, specifically designed for this purpose. This module offers a user-friendly interface that simplifies the report generation process. Inside the Report module, you'll discover an array of predefined reports, including the Profit and Loss statement, trial balance, balance sheet, and income & expenditure account. Select the specific report you require, set the date range to encompass the period of interest, and with a simple click on the generate button, you'll obtain a comprehensive and detailed overview of your business's financial health. These reports offer valuable insights into your income, expenses, and net profit or loss, empowering you to make informed financial decisions and efficiently manage your company's finances
How can I generate financial reports like profit and loss statements in BUSY?
To generate crucial financial reports such as profit and loss statements within BUSY, you can navigate to the Report module, specifically designed for this purpose. This module offers a user-friendly interface that simplifies the report generation process. Inside the Report module, you'll discover an array of predefined reports, including the Profit and Loss statement, trial balance, balance sheet, and income & expenditure account. Select the specific report you require, set the date range to encompass the period of interest, and with a simple click on the generate button, you'll obtain a comprehensive and detailed overview of your business's financial health. These reports offer valuable insights into your income, expenses, and net profit or loss, empowering you to make informed financial decisions and efficiently manage your company's finances
What standard financial reports are available in BUSY?
To generate crucial financial reports such as profit and loss statements within BUSY, you can navigate to the Report module, specifically designed for this purpose. This module offers a user-friendly interface that simplifies the report generation process. Inside the Report module, you'll discover an array of predefined reports, including the Profit and Loss statement, trial balance, balance sheet, and income & expenditure account. Select the specific report you require, set the date range to encompass the period of interest, and with a simple click on the generate button, you'll obtain a comprehensive and detailed overview of your business's financial health. These reports offer valuable insights into your income, expenses, and net profit or loss, empowering you to make informed financial decisions and efficiently manage your company's finances
The BCN (barcode) column is missing in the sales reports in BUSY how do I add it?
To add the Barcode column in sales report, follow these steps:
Step 1: Go to display section then click on inventory books
Step 2: Now, select the inventory register standard then choose sales register.
Step 3: After open then report, click on custom column appear on top right side of screen.
Step 4: Specify the format name then click on add new col. tab.
Step 5: Now, Mention the heading name as barcode, provide position for column, select date type, select inventory voucher(Body) in category then click on field tab.
Step 6: After select field tab, click on alphabetic(Alt+P) option and choose barcode_no field and press enter key on same.
Step 7: Afterward, save the field then save the format and reopen the report with newly created format. barcode will appear in column.
Is there a feature to view different products of the same stock according to size and color?
Yes, You can use the parameter wise details features in BUSY to maintain stock according to the parameters like color, size etc and can view the stock report as per parameter details. You can follow these steps to enable parameter feature in BUSY:
Step 1: Open your company then go to Administration menu.
Step 2: Select Configuration and click on Features and Options.
Step 3: Select the Inventory tab and enable the Parameterized Details feature then configure it.
Step 4: Specify the no of parameters as required then add paramters as per the requirements and save.
Step 5: Go to administration section then click on master and select item master option.
Step 6: Now, Click on modify then select the required item master and enable the parameter wise details feature in it.
How do I print barcodes for a range of items or all items together?
"BUSY to print various voucher types, documents, packing slips, challans, invoices, vouchers, either within a particular date range or for a single account and single date:
Step 1 : Navigate to the "Printing Utilities" or a similar option within the software. This option is typically found in the main menu or toolbar.
Step 2 : In the Printing Utilities menu, you will likely find various document types listed, including vouchers, invoices, challans, packing slips, etc. Select the type of document you want to print (e.g., invoices).
Step 3 : If you want to print documents within a specific date range, select the "Date Range" option. - Enter the start date and end date for the range within which you want to print the Item Barcode .
How can i enter barcode number manually instead of automatic in BUSY?
If you want to enter barcode manually please follow given steps:
Step 1: Go to administration menu Then click on configuration button
Step 2: Then click on features and option button
Step 3: Then click on inventory tab
Step 4: Then tick the parameterized details option and then click on configure button
Step 5: Select default BCN generation mode option as manual and click on ok button and save the changes
Step 6: Make sure parameterized details and maintain BCN option is enabled
Step 7: Go to transactions menu and create a voucher from add button
Step 8: After specifying header details such as voucher number,date and party name etc then go to item grid and while entering item details a popup will appear you can specify barcode number manaully in that grid.
Is there any way to make parameter entry mandatory during voucher creation?
Absolutely, it's possible to enforce the mandatory entry of parameters during the creation of vouchers by utilizing a specific configuration setting. By enabling the Enforce Full Quantity Allocation to Parameters option within the parameter configuration, you can ensure that every voucher includes detailed parameter information. This setting mandates that all quantities are allocated to specific parameter values, leaving no room for incomplete entries. This approach enhances the accuracy and integrity of your transaction records, particularly when dealing with items that have various parameter variations. Enforcing mandatory parameter entry guarantees that each transaction is fully documented, minimizing errors and discrepancies. This proactive step not only streamlines data entry but also improves the quality of your inventory and financial reporting, providing a comprehensive overview of your business operations.
The auto generated barcode format has changed recently, how to restore the original format?
Here's a step-by-step solution for configuring and using the barcode generation settings in BUSY:
Step 1: Under the Inventory select Parameterwise details option, you will typically find an option for Generate BArcode Select this option to proceed.
Step 2 : In the Barcode Configuration section, you will be able to set up the parameters for barcode generation. These parameters include:
Prefix: This is an optional alphanumeric string that can be added to the beginning of each barcode. It can be used for identification or categorization purposes.
Barcode Character Size: Specify the desired size or length of the barcode characters. This determines how many characters each barcode will have.
BCN Format: Choose whether you want the barcode format to be numeric (containing only numbers) or alphanumeric (containing both letters and numbers).