Frequently Asked
Questions
Find Solutions to Common Issues Related to inventory-reports - inventory books
How can I obtain the sale value on a cost basis in BUSY?
To calculate the sale value on a cost basis in the sales register, follow these steps:
Method 1
1. View the report under Display
2. MIS reports
3. Profitability reports
4. Bill-wise
5. Select the required Item Cost price like Weighted average,Last purchase, Last sale etc
6. Next view the report
Method 2
1. Or you can Go to Display: Inventory Books: Inventory Register: Sales Register.
2. Select the required filter from the list.
3. Click on the Custom Columns options to add a new column.
4. Add the format.
5. Add a new column.
6. SpeciFinancial Year the heading, datatype, alignment, etc.
7. Select the datafield Inventory voucher (Body).
7. Add ITEM_COST_AMOUNT and save.
8. Reload the report and select the format name to view the report.
Why does the alternative quantity display wrong figure as per conversion factor define in item master?
If the alternative quantity display wrong balance as per conversion factor then check that you have not change the conversion factor of alternative unit manually at voucher level. To made correction, you can follow the below steps:
Step 1: Go to display section then click on inventory tab and select stock ledger option.
Step 2: Now, select item wise then select one material center or all to view the report.
Step 3: Next, Select the item master, update the date range, select both units in report to be shown as then open the report.
Step 4: Here, analysis the main and alternative unit quantity updated at voucher level and correct in required voucher.
How do I find the purchase price and sale price for items I sold on a particular bill in BUSY?
If you want to check the sale price and purchase price of all items used in a voucher, whether
sale or purchase, in BUSY software, you can follow these steps:
Step 1: Go to the Display menu.
Step 2: Click on Inventory book and then click on Stock Ledger.
Step 3: Choose the Item Wise option or Merge Items option, whichever you prefer to check.
Step 4: Open the report and click on the Custom Column option. Then add a column and
define the Category as Inventory Voucher (Body). Define the Field Name as Price.
This will show the price of purchase and sale of all items used in the transaction.
How do I generate a sales report for a particular companys products in BUSY
To generate a sales report for a specific company's products in BUSY, you can use different methods. Here, I'll explain how to configure it using the 'Item Category' option:
1. Enable the 'Item Category' Option in BUSY.
2. To enable it, go to Administration > Configuration > Inventory, and enable 'Item Category.'
3. Rename the Item category caption to 'Item brand' or 'Company.'
4. Specify the Item brand name in the Item master.
5. Access the 'Display' or 'Reports' section.
6. Filter the company or Item brand name displayed in the drop-down.
7 Select the desired date range.
8. Now the report is ready to view as Item Brand or Company-wise Sales."
How can I check the stock of a specific item across all partiescustomers
If you want to check stock of a specific item then follow the bellow steps
Step 1 Go on display menu
Step 2 Click on stock status
Step 3 Click on closing stock alphabetical
Step 4 Click on one item then select item and check report
If you want to check sale of specifit item across all parties then follow the bellow steps
Step 1 Go on display menu
Step 2 Click on sales analysis
Step 3 Click on Item wise and select here on which basis you want to check report, daily, monthly or quarterly
Step 4 Select one item and check report
Troubleshooting missing inventory items and voucher issues?
To troubleshoot missing inventory items and voucher plese follow the given steps
Step 1 Go on administration
Step 2 Click on masters
Step 3 Click on item then modify
Step 4 Select here item and check the option DO NOT MAINTAIN STOCK BALANCE, it must be disable
Step 5 Now go on display
Step 6 Click on check list
Step 7 Click on voucher numbering
Step 8 Check here missing voucher report and cancelled voucher report
Step 9 After find the voucher re enter the previous data
For further query please contact to our customer support helpline
How can I track pending orders and shipments across multiple companies in BUSY?
To track pending orders in BUSY can follow these steps:
Step 1: Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab.
Step 2: To view the pending orders, you need to go to the Order Processing option and click on the Pending Orders.
Step 3: Choose the Sales / Purchase Order - Party wise option and select All Accounts to check the pending orders for all the parties.
Step 4: After specifying the date range, you can see the report with the details of the orders that are still pending.
Can I track pending orders and shipments across multiple companies in BUSY?
To track pending orders in BUSY can follow these steps:
Step 1: Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab.
Step 2: To view the pending orders, you need to go to the Order Processing option and click on the Pending Orders.
Step 3: Choose the Sales / Purchase Order - Party wise option and select All Accounts to check the pending orders for all the parties.
Step 4: After specifying the date range, you can see the report with the details of the orders that are still pending.
My products are being shown in the wrong units on invoices compared to how they are tracked in inventory. What is causing this mismatch?
If your items show different units on invoices and in the inventory report, please check the following points.
Step 1. Check the units in the Item Master. If you maintain alternative units or packaging units, you can select any unit at the time of invoice generation.
Step 2. To check the unit, go to Administration, then select Master, and click on Items.
Step 3. Click on Modify, then select your item and check all the available units.
Step 4. Next, check the unit in the report. By default, it shows the main unit.
How to add a column for number of boxes sold in BUSY sales invoices
No. of Boxes depend on where we have mention in BUSY, Either in Item Master Unit or in Voucher Optional Field.
Pls Follow the Below Steps for Custom Column in Reports:
Step 1: Click on Custom Column Option
Step 2: Mention the Format Name
Step 3: Click on Add New Column
For New Column :
Step 1: Mention the Heading, Position ,Data type Field and Alignment as per your need.
Step 2: Select the Field Value - Data Field
Step 3: Select the Category - Item Master or Inventory Header
Step 4: Select the Field Either Item Unit or Voucher Additional Field
