Frequently Asked
Questions
Find Solutions to Common Issues Related to inventory-reports - stock status
How do I manage inventory, stock items and batches in BUSY?
If you want manage inventory and track stock of items in BUSY, you can use these steps:
Step 1: Keep your transactions up to date by recording them in dual and inventory vouchers. Make sure to enter the correct quantity and value of the items involved in each transaction.
Step...
How to maintain inventory records and file GST returns in BUSY?
If you want maintain your inventory records in BUSY, you can use these steps:
Step 1: Create your items with proper unit and opening balance( IF any)
Step 2: Keep your transactions up to date by recording them in dual and inventory vouchers. Make sure to enter the correct quantity...
How can I resolve the mismatch when comparing stock levels based on MRP and item wise stock?
If you are using MRP wise details for any item and did not mention MRP details either in purchase or sales voucher then you will face mismatch in both stock status and mrp wise stock report. In order to find the mismatch, you need to compare both closing stock status...
How to fix incorrect stock report when I configured main unit and alternate unit for an inventory item
To fix an incorrect stock report when you have configured the main unit and alternate unit for an inventory item in BUSY, you can try the following steps:
1. Check the conversion factor: Ensure that the conversion factor between the main unit and alternate unit is set correctly. If it...
What to do if BUSY stock values seem wrong
The value of closing stock in BUSY depends on various factors. If the value is showing wrong, you can try these troubleshooting steps:
Step 1: Check if you have opened the report for the correct date range. The date range should match the period for which you want to see...
I am facing issues with stock getting deducted incorrectly in BUSY. How to resolve this?
If you are facing issues with stock getting deducted incorrectly in BUSY, it's essential to identify and address the root causes of the problem to maintain accurate inventory records. Here are some steps to help you resolve the issue
Step 1 :Start by reviewing the stock transactions that have been recorded in BUSY.
Step 2 :Carefully inspect the data entry for each stock transaction to ensure accuracy. Verify that quantities, item codes, and prices are correctly entered.
Step 3 : Ensure that the initial inventory quantities were correctly entered when you first set up your system.
Step 4 :Review sales orders and invoices to confirm that the quantities of items sold match the actual items shipped or delivered to customers.
Step 5 :If stock adjustments have been made, verify the reasons for these adjustments.
Step 6 :If stock transfers between locations or warehouses are involved, make sure that the stock transfer entries accurately reflect the movement of items between locations.
step 7:Perform physical inventory counts to compare with the recorded stock levels in BUSY.
Step 8:Verify that the stock valuation method (e.g., FIFO, LIFO, weighted average) used in your accounting system is appropriate and consistent with your business practices.
My stock reports are showing incorrect figures in BUSY. What could be wrong?
If you are facing issues with stock getting deducted incorrectly in BUSY, it's essential to identify and address the root causes of the problem to maintain accurate inventory records. Here are some steps to help you resolve the issue
Step 1 :Start by reviewing the stock transactions that have been recorded in BUSY.
Step 2 :Carefully inspect the data entry for each stock transaction to ensure accuracy. Verify that quantities, item codes, and prices are correctly entered.
Step 3 : Ensure that the initial inventory quantities were correctly entered when you first set up your system.
Step 4 :Review sales orders and invoices to confirm that the quantities of items sold match the actual items shipped or delivered to customers.
Step 5 :If stock adjustments have been made, verify the reasons for these adjustments.
Step 6 :If stock transfers between locations or warehouses are involved, make sure that the stock transfer entries accurately reflect the movement of items between locations.
step 7:Perform physical inventory counts to compare with the recorded stock levels in BUSY.
Step 8:Verify that the stock valuation method (e.g., FIFO, LIFO, weighted average) used in your accounting system is appropriate and consistent with your business practices.
Inventory quantities in BUSY are inaccurate. What should I check?
If the inventory quantities in BUSY are inaccurate, you should check the following:
Step Step 1 : Verify that the stock entries and adjustments have been recorded correctly.
Step Step 2 : Ensure that the purchase and sales vouchers have been entered accurately.
Step Step 3 : Check if there are any pending transactions or unposted vouchers that may affect the inventory quantities.
Step Step 4 : Review the settings for decimal places and rounding in BUSY to ensure they are configured correctly.
Step Step 5 : Double-check the inventory valuation method being used and make sure it is appropriate for your business.
Step Step 6 : If you are using batch-wise inventory, ensure that the batches have been created and managed accurately.
Step Step 7 : If you have multiple warehouses, check if the stock transfers between warehouses have been recorded correctly.
Step 8 : if using alt unit check the conversion factor in item master
Step 9 : check the quantity entered in voucher for main and alt unit
If the issue persists, you can contact to our support helpline no i.e. 8282828282 or 40964096 or also can email us at support@busy.in
What to do if BUSY stock value is incorrect
The value of closing stock in BUSY depends on various factors. If the value is showing wrong, you can try these troubleshooting steps:
Step 1: Check if you have opened the report for the correct date range. The date range should match the period for which you want to see the closing stock value.
Step 2: Check if you have selected the correct material centre if you have multiple material centres. The material centre should match the location where you store your stock.
Step 3: Check if you have selected the correct stock valuation method that suits your business needs. The stock valuation method should reflect how you value your inventory, such as FIFO, LIFO, weighted average, etc.
Step 4: Check the report in a shorter range to find out on which date there is an issue. You can narrow down the date range until you identify the date where the closing stock value is wrong.
Step 5: After finding any wrong entry, correct that entry. You can edit or delete the entry that caused the error and update the report.
There could be other reasons depending on the situation.
How do I add a new column in the stock report to show opening stock
BUSY already has a report to see opening stock of your products. However, if you still wish to add column of opening stock then you can follow these steps:
Step 1: Open the desired report that you want to add a column to.
Step 2: Click on "Custom Columnsin the report’s header part.
Step 3: Create a Format Name and click on Add New Col.. Enter the details such as heading, position, data type, etc. for the new column.
Step 4: Select a category and click on Fields. Search for the field that you want to add and select it. Save your changes.
Step 5: Reopen the report with the format name that you created. You will see your new column with the appropriate data.
The Custom Column feature is only available in the Standard and Enterprise editions of BUSY. If you are using the Basic edition, you can add columns by using the Columnar option.
If you need any assistance you can reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
