Frequently Asked
Questions
Find Solutions to Common Issues Related to inventory-reports - stock status
The stock reports are not showing GST amounts. How can I view stock values with GST?
In BUSY, Stock report will display only quantity and its value. To display GST amount in stock status , you need to add custom column for same.
To add columns of gst amount in stock status report,follow these steps:
Step 1: Go to Display spection then click on stock status rpeort.
Step 2: Choose the closing stock alphabetcially then select balance only tab
Step 3: Mention the date range, Enable to show value of items and press on Ok tab to view the report.
Step 4: Click on Custom Column in the report’s header part.
Step 5: Create a Format Name and click on Add New Col.
Step 6: Now, add the custom columns as per requirement and save the format.
Step 7: Reopen the report with the format name that you created. You will see your new column with the appropriate data.
The Custom Column feature is only available in the Standard and Enterprise editions of BUSY. If you are using the Basic edition, you can add columns by using the Columnar option from the configuration tab under Administration.
How do I track inventory stock levels and setup alerts in BUSY?
If you want to track inventory stock and set alrets of items stock level in BUSY, you can use these steps:
Step 1: You can monitor your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 2: To set and alert open you item master in modify mode and Set Y on the option Set Critical Level (Y/N).
Step 3: Enter the Minimum Level (Qty.), Reorder Level (Qty.), and Maximum Level (Qty.) for the item. These are the quantities that will trigger the alert when they are reached or crossed by the item stock.
Step 4: Now, go to Administration tab and click on Configuration.
Step 5: Select the Warning Alarms tab and choose the actions that you want to perform when the critical levels are reached or crossed by any item. You can choose between No Action, Warning Only, or Don’t Allow for each level.
How can I resolve the mismatch when comparing stock levels based on parameter and item wise stock?
If you are using Parameterized details for any item and did not mention parameter value either in purchase or sales voucher then you will face mismatch in both stock status and parameter wise stock report.In order to find the mismatch, you can check the on account parameter entries report in which you will get all the entries where you forget to enter parameter value.
1.To check the On account parameter entries report:
Step 1: Click on Display section and then select Parameter wise report
Step 2: Choose the On account parameter entries then select voucher wise option
Step 3: Select the item range, then speciFinancial Year the item range with date range and check the report.
2.In BUSY, you can post stock journal voucher in order to make stock adjustment. You can consume as well as generate the item as per mismatch by follow these steps:
Step 1: Go to transaction then click on stock journal
Step 2: Choose the add option then create the voucher for stock adjustment.
How do I manage inventory and stock items in BUSY?Why is e-invoice generation not working even after upgrading the software?
If you want manage inventory and track stock of items in BUSY, you can use these steps:
Step 1: Keep your transactions up to date by recording them in dual and inventory vouchers. Make sure to enter the correct quantity and value of the items involved in each transaction.
Step 2: Choose the stock valuation method that best suits your business needs.
Step 3: Monitor your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 4: Compare your book stock with your physical stock and identify any discrepancies. If there is any difference in the quantity of any item, you can adjust it by passing a Stock Journal or Physical Stock voucher.
These process will help you to maintain accurate inventory records and avoid stock issues.
Please provide more details what issue you are facing while generating E invoices from BUSY?
The connection to BUSY keeps getting lost when I try to generate reports. How can I ensure smooth connectivity?
To ensure smooth connectivity while generating reports in BUSY, you can try the following steps:
Step 1. Check your internet connection: Make sure you have a stable and reliable internet connection. If possible, connect to a high-speed network.
Step 2. Restart your router/modem: Sometimes, restarting your router or modem can resolve connectivity issues. Turn it off, wait for a few seconds, and then turn it back on.
Step 3. Disable firewall or antivirus: Temporarily disable any firewall or antivirus software that may be blocking the connection to BUSY. Remember to enable them again once you're done generating reports.
Step 4. Update BUSY software: Ensure that you are using the latest version of BUSY. Updates often include bug fixes and improvements that can enhance connectivity.
Step 5. Contact your internet service provider: If the issue persists, reach out to your internet service provider to check if there are any network issues or if they can provide assistance in improving your connectivity.
. How do I manage inventory levels, stock valuation and reorder points in BUSY?
If you want to manage inventory stock level & reorder levelein BUSY, you can use these steps:
Step 1: You can monitor your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 2: To set reorder level open you item master in modify mode and Set Y on the option Set Critical Level (Y/N).
Step 3: Reorder Level (Qty.), for the item.
If you want to set stock valuation method as per your requirements, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and choose Inventory tab.
Step 3: Here, you will find an option of "Stock Val. Method." You can select the best method that suits to your business need and save the changes.
Before doing that make sure to take latest backup of your data.
How can I track and manage my inventory in BUSY?
If you want manage & track inventory in BUSY, you can use these steps:
Step 1: Keep your transactions up to date by recording them in dual and pure inventory vouchers.
Step 2: Make sure to enter the correct quantity and value of the items involved in each transaction.
Step 3: Choose the stock valuation method that best suits your business needs.
Step 4: Monitor your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 5: Compare your book stock with your physical stock and identify any discrepancies. If there is any difference in the quantity of any item, you can adjust it by passing a Stock Journal or Physical Stock voucher.
These process will help you to maintain accurate inventory records and avoid stock issues.
How do I track and manage inventory in BUSY?
If you want manage & track inventory in BUSY, you can use these steps:
Step 1: Keep your transactions up to date by recording them in dual and pure inventory vouchers.
Step 2: Make sure to enter the correct quantity and value of the items involved in each transaction.
Step 3: Choose the stock valuation method that best suits your business needs.
Step 4: Monitor your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 5: Compare your book stock with your physical stock and identify any discrepancies. If there is any difference in the quantity of any item, you can adjust it by passing a Stock Journal or Physical Stock voucher.
These process will help you to maintain accurate inventory records and avoid stock issues.
I need help setting up inventory management in BUSY. How do I track stock levels and valuations?
If you want manage inventory and track stock of items in BUSY, you can follow these steps:
Step 1: Keep your transactions up to date by recording them in dual and inventory vouchers. Make sure to enter the correct quantity and value of the items involved in each transaction.
Step 2: Choose the stock valuation method that best suits your business needs.
Step 3: Monitor your inventory and stock levels by using various report options available under the Display menu.
Step 4: You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 5: Compare your book stock with your physical stock and identify any discrepancies.
Step 6: If there is any difference in the quantity of any item, you can adjust it by passing a Stock Journal or Physical Stock voucher.
These process will help you to maintain accurate inventory records and avoid stock issues.
How do I manage inventory in BUSY
If you want manage inventory in BUSY, you can use these steps:
Step 1: Create items with all the necessary details.
Step 2: Keep your transactions up to date by recording them in dual and inventory vouchers. Make sure to enter the correct quantity and value of the items involved in each transaction.
Step 3: Choose the stock valuation method that best suits your business needs.
Step 4: Monitor your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 5: Compare your book stock with your physical stock and identify any discrepancies. If there is any difference in the quantity of any item, you can adjust it by passing a Stock Journal or Physical Stock voucher.
These process will help you to maintain accurate inventory records and avoid stock issues.
