Computing Distance covered, Determining Eway Bill Validity & its Extension

E-way bills are electronically created documents that must be carried when moving products worth more than Rs. 50,000. Depending on the kind of cargo being transported and the distance of the transfer, the e-way bill has a set validity period.

Calculation Of Approximate Distance

The approximate distance between the supplier's location and the recipient's location, not the distance between the transporter's position and the recipient's location, determines whether an e-way bill is valid. When calculating the distance from the point of dispatch to the point of delivery, the MAP functionality can be used to estimate the distance that has to be travelled.

Be aware that when creating an e-way bill online, the distance field can currently only accept entries up to 3,000 km. Hence if a person wants to move goods om Kerla to Jammu will only be able to generate an e-waybill if the distance is less than 3000km. However, if the goods can be delivered within the validity period despite the more than 3,000 km distance, there shouldn't be a problem.

The e-way bill's validity term is often extended by one day for every 2000 kilometres travelled and by another day for each section of 200 kilometres. For instance, the validity is one day or every 20 km, and an additional day is applied for every 20 km of the anticipated 310 km trip.

The travel time between two locations must be known in order to calculate the validity period. If the approximate distance is entered, it cannot be changed after the e-way bill is generated until the e-way bill's validity time is extended.

Based on PIN numbers given by the customer, the e-way bill framework now incorporates an automatic distance computation between the source and destination. The e-way bill device may measure and show the roughly motorable distance between the provider and recipient in accordance with the pin codes. The actual distance that was covered when transporting the goods can also be entered. However, it will only be 10% more than the automatically estimated distance displayed.

How To Determine The Validity Of Eway Bill 

Over-dimensional cargo is defined as cargo that exceeds the dimensions limit set out in rule 93 of the Central Motor Vehicle Rule, 1989, when it is transported as a single, indivisible unit. The term "over-dimensional cargo" describes a load that exceeds the dimensions (length, breadth, or height) allowed for a vehicle under the relevant standards.

This rule was amended in December 2020, increasing the distance paid for conveyances other than over-dimensional cargo from 100 km to 200 km.

Important Points To Note

• The e-way bill's first-day validity expires at midnight on the following day.

• The e-way bill is only valid when the supplier/recipient or the transporter updates the vehicle number in Part B for the first time.

• If an e-way bill is generated on October 3 at 00:04. The first day of October 4-5 would then end at 12:00 a.m. On October 5-6, the second day will end at midnight, and so on.

• The validity period begins with the first entry in Part B, i.e., the first entry of a vehicle for road transportation or the first entry of a transport document number for rail, air, or ship transportation, whichever is the first entry. It should be noted that the validity for additional items in Part B is not recalculated.

Extension Of Validity Period Of E-Way Bill  

If the items can't be delivered by the e-way bill's expiration date, the validity term may be extended. Only the allocated transporter on the current e-way bill can prolong the validity or the supplier if the transport is outsourced. When the validity period for the e-way bill system expired, the transporter carrying the shipment in compliance with it,

Reasons For Extending The Validity

There are various circumstances that might require extending the e-way bill's validity time, such as when the transport vehicle is changed, breaks down, or for any other reason that causes a delay in vehicle transportation. Only 8 hours before or 8 hours after the original expiration of the validity period can the e-way bill's validity be extended.

You can easily integrate the e-way bill without any hassle with busy accounting software.   

How To Extend Validity Of E-Way Bills

• Open an account on the e-way bill system; click on login after entering your username, password, and captcha code.

• On the dashboard's left side, under the "E-way bill" option, select "Extend Validity."

• You must provide the e-way bill number whose validity needs to be extended.

• Click on 'yes' to extend the validity.

• To proceed, re-enter the vehicle data, justification, and remarks for any extensions. Choose the appropriate justification from the drop-down menu, then enter extending validity.

Re-enter the remaining travel time to the destination, the dispatch and delivery locations, and the mode and vehicle information. Now, the system will grant additional validity based on the required trip distance.

Payment information as well as the GSTINs of the receiver and the provider. Keep in mind that the validity period will be extended once.