How to generate an E-way bill?

What is an E-way bill?

Electronic Way Bill is referred to as the e-way bill. A Goods and Service Tax (GST) E-way bill is a form used to record the transport of goods. A GST-registered taxable person who transports goods valued at more than Rs. 50,000 must have an E-way bill created on the GST Portal. With the touch of a button, e-way bills can be automatically generated and shared with customers or suppliers.

When to generate an E-way bill?

The E-way bills can be generated under the following situations:

• If the value of the products is greater than or equivalent to 50,000/-, or voluntarily if the value is less than 50,000/-.

• If the principal moves the items across state borders to the employee.

• If there is an interstate transfer of handcrafted goods.

Who should generate an E-way bill?

The following situations necessitate the generation of an E-way bill by a person who has a GST registration and is undertaking transportation of goods:

• E-way bills are generated when products are moved to or from a registered individual for more than Rs. 50,000. If the value of the products is less than Rs. 50,000, the registered person can even produce an E-way bill.

• A person who is not registered must additionally produce an E-way bill. The receiver is responsible for ensuring that all requirements are met when an unregistered person supplies goods or services to a registered person.

• If the provider has not produced an E-way Bill, the transporter must do so to move the products by land, air, rail, etc.

Documents required to generate an E-way bill

Documents needed to generate an e-way bill are:

• Relevant invoice, bill of supply, or challan for the shipment of goods

• If a mode of road transport is involved, the vehicle number or the transporter ID

• Transporter ID, Transport document number, and date—whether by ship, rail, or air.

Steps to generate an E-way bill

There are three ways to create e-way bills:

• The Web

• By SMS

• Using e-Invoicing

This article focuses on creating e-way bills using the e-way bill site step-by-step (web-based).

The GST E-Way Portal enables the generation of e-way bills. You must be registered as a transporter for GST to utilise the platform.
Step 1: Log in to the E-way bill portal at https://ewaybill.nic.in/ and enter the login details to access the platform.

Step 2: On the E-way bill main menu page, click on the Generate New option to create a new E-way bill.

Step 3: A new E-way bill generation form will be launched on your screen. Fill in the details required. If you are the supplier, choose outward; if you are the recipient, choose inward. Where applicable, include the GSTIN along with the supplier and recipient's information. Other information is added to the blank fields in the form when a registered GSTIN is submitted. Please double-check the information before moving on to the next stage.

Step 4: Further, the information to be filled in will be as follows:

• Product name and Description

• HSN Code for the product

• Quantity and unit of goods

• Value of the products along with tax rates

• IGST or CGST rates will be applicable, respectively

• An approximate distance of the transport with Transporter Name and ID

Step 5: After filling in all the necessary details, click Submit to create the E-way bill. The e-way bill with the e-way Bill number and the QR Code, including all the information in digital form, will be shown on the portal. The printed copy of the invoice should be given to the transporter, who will keep it with them the entire journey till they deliver it to the consignee.

Step 6: It is also simple to generate a consolidated E-way bill by entering just the E-way bill number in the required area. This E-way bill contains all the information about the transaction. Click on Submit to generate an aggregated E-way bill.

An E-Way bill can be updated once it is generated. As long as the E-way bill is not past due, information on the transporter, consignment, consignor and GSTIN of both parties may be modified.

Step 7: To print the E-way bill, under the E-way bill option, click on Print EWB. Then Click on Go after entering the necessary 12-digit E-way bill number. Click on the option of Print or Detailed Print on the e-way bill. 

Conclusion

The steps that have been covered serve as a road map for creating an E-way bill online. Other approaches to creating an electronic way bill are covered in our other articles. The documentation of the transactions is made simpler and more efficient with an e-way bill.

Users needn't be familiar with accounting before using Busy Accounting Software. It is adaptable to the diverse needs of the different organisations and includes built-in GSP tools to quickly generate important documents like e-invoices, e-way bills, GSTR-2A, etc. 

Disclaimer

The copyright to all images used belongs to the website https://gstn.org.in/e-way-bill.